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Antelope Valley Union HSD |  BP  3000  Business and Noninstructional Operations

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Business Operations

The Board of Trustees recognizes that money and money management comprise the foundational support of the entire school program. To make that support as effective as possible, the Board intends to:

1. Encourage advance planning through the best possible budget procedures.

2. Explore practical sources of dollar income.

3. Guide the expenditure of funds so as to extract the greatest educational returns.

4. Expect top-quality budgeting, accounting and reporting procedures.

5. Maintain the level of per student expenditure sufficient to provide high quality education.

Noninstructional Operations

All staff shall be responsible for maintaining a healthy environment in support of the educational program. Accordingly, high standards of safety shall be maintained in the operation and maintenance of school facilities, grounds, equipment and services.

In order to provide services that sufficiently support the educational program, the Board establishes the following goals for all noninstructional operations:

1. To provide a physical environment for teaching and learning that is safe and pleasant for students, staff, and the public.

2. To provide resources, facilities and assistance to meet the needs of the educational program.

3. To provide safe transportation for eligible students.

4. To make nutritious meals available to students.

Role of Board of Trustees

The Board of Trustees:

1. Makes provisions for long-range planning for acquisition or disposal of sites, additional facilities, plant maintenance, and staff, as related to both operating and capital expenditures.

2. Meets with Superintendent or designee and staff to assist in development of the budget.

3. Approves and adopts an annual budget and approves budget transfers between major expenditure classifications.

4. Is accountable for all district funds, as well as payroll procedures.

5. Adopts written policies for purchase of supplies and equipment.

6. Approves all expenditures of funds by receiving and approving purchase order schedules.

7. Selects an auditor and reviews the annual audit of school district accounts and business procedures.

8. Adopts an insurance program to comply with state and laws and in accordance with prudent financial management.

9. Provides leadership in suggesting and securing community support for additional financing when necessary.

Role of Superintendent or Designee

With the staff, the Superintendent or designee:

1. Analyzes current financial position and presents to the Board long-range financial needs and proposals.

2. Prepares reports for public release.

3. Prepares the detailed district budget, interprets and presents it to the Board for adoption. Makes full use of staff members in developing budget items.

4. Administers the budget and keeps expenditures within its limits. Provides information and recommendations for budget transfers for approval of the Board.

5. Makes available to all employees policies and regulations regarding requisitions and purchase orders.

6. Establishes systems of control which account for district funds, inventory of supplies and equipment in accordance with the Education Code and Board policy.

7. Provides Board with periodic reports on operating budget accounts and overall financial condition of the school district.

8. Makes financial reports as required by state school law or by policy of the Board.

9. Recommends auditor(s) to prepare annual audit of school district accounts and business procedures.

10. Assists Board to establish an adequate insurance program.

11. Provides information in support of additional financing.

Legal Reference:

EDUCATION CODE

35035 Powers and duties of superintendent

35160 Authority of governing boards

35160.1 Broad authority of school district

35161 Powers and duties of governing boards

Policy ANTELOPE VALLEY UNION HIGH SCHOOL DISTRICT

adopted: November 13, 1990 Lancaster, California