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Aromas-San Juan USD |  AR  5127  Students

Graduation and Promotion Ceremonies and Activities   

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Promotion or graduation ceremonies shall be held to recognize those students who have earned a diploma by successfully completing the required course of study, satisfying district standards, and passing any required assessments at their school. The Board of Trustees believes that these students deserve a public celebration that recognizes the significance of their achievement and encourages them to continue the pursuit of learning throughout their lives.

Honors and Awards

To honor superior academic achievement, ceremonies shall include recognition of individual students. The Superintendent or designee shall establish procedures that ensure a fair determination of the Awards.

The Superintendent or designee shall identify school-sponsored awards, which may be given during promotion exercises. A separate awards program may be held to recognize promoting students receiving other school and non-school awards.

Debts Owed to the School District

Students who owe for outstanding district debts will not be allowed to participate in promotion or graduation ceremonies until all debts are cleared. Notification to the parent/guardian regarding the debt will be made in writing.

Invocations and/or benedictions shall not be included in promotion or graduation ceremonies. Ceremonies or programs involving prayer for graduates may not be sponsored by the school or the district.

Elementary Promotion Requirements

A student must meet the following requirements:

1. Grades

a. Students must have a cumulative Grade Point Average (GPA) of 2.0 during 6th through 8th grade.

b. Students may receive no more than one "F" grade in the 8th grade year.

2. Students must pass the Constitution test with an 85 percent score or higher. Students may retest as often as needed to achieve the required score.

3. Students must maintain 95 percent attendance during their eighth grade year in order to participate in graduation ceremonies. Students may make-up absences through Saturday School.

Make Up

Students who receive an "F" grade may make up the work. The student may have six weeks from the receipt of the grade to complete the make up work or the grade will stand. Students may complete an additional course to raise a cumulative grade point average (GPA) to 2.0 or higher or to make up one or more F grades. Students may take the constitution test as many times as needed to achieve the required score of 85% or higher. Parent/guardian will be notified in writing regarding failing grades and consequences.

Participation in Ceremony

A student must meet the following requirements:

1. Must be qualified for a diploma.

2. No more than one suspension in 8th grade and no more than five total days of suspension in the 7th and 8th grades. Students must comply with eligibility requirements to participate in ceremonies. A student will lose privileges to participate in promotion ceremonies due to a suspension from school occurring within two weeks of the ceremony or activity.

3. Any suspension for criminal behavior (incidents reported to law enforcement including but not limited to: violence, weapons, use or possession of controlled substances) associated with school activities in the 8th grade will disqualify a student from participation in the promotion ceremony.

4. Any student transferring from another school who does not meet the requirements for a diploma and/or participation in the promotion ceremony may appeal to the Promotion Review Committee (along with their parent/guardian). Any student who is ineligible may appeal the decision. (See Appeal)

Disciplinary Considerations

In order to encourage high standards of student conduct and behavior, the principal may deny a student the privilege of participating in promotion ceremonies and/or activities in accordance with school rules. School rules shall ensure that prior to denial of the privilege(s), the student, and where practicable his/her parent/guardian, is made aware of the grounds for such denial and that the student is given an opportunity to respond to the proposed denial. If privilege(s) are to be denied, the student and parent/guardian shall receive written notice of the denied privilege and the means whereby he/she may appeal this decision.

A one-day suspension will equal one week of ineligibility from promotion activities and an additional week for each additional day.

Appeal

Parents/guardians will be allowed to appeal the decision of the school that denies an eighth grade student the right to participate in the promotion ceremony. The parents/guardians may choose to be involved in the following steps when deciding whether to appeal the school's decision.

1. School Appeal - Appeal by the student and family

An eighth grade student who is denied his/her right to participate in the promotion ceremony by the school and feels that he or she has made satisfactory effort and reasonable progress towards the grade point average of 2.0 in academics, citizenship and behavior, may be granted an opportunity to appeal the decision of the school. Each school shall grant a child the opportunity to appeal the decision. Each school shall have an established Promotion Review Committee, timeline and process for hearing student appeals. The Promotion Review Committee shall consist of the principal, three teachers, and a classified employee. Eighth grade teachers will not be involved in the Promotion Review Committee. Any appeal must be completed in a timely fashion so that further appeals may be undertaken prior to graduation if necessary.

2. Appeal to the Superintendent

If an appeal is denied at the school level, the next level at which the child may appeal is to the Superintendent. The Superintendent will hear this appeal only if the child has requested and appealed at the school level and his/her appeal is denied. The appeal to the Superintendent shall be made in writing and will indicate that an appeal is being made. The Superintendent shall render his/her decision within three working days of receipt of the written request for the appeal.

3. Appeal to the Board of Trustees

If not satisfied with the decision of the Superintendent, the student may appeal the decision of the Superintendent to a two member Board Committee who will hear the appeal. The decision of the Board Committee is final. Any appeal will be heard in a timely fashion.

High School Graduation and Activities

High School graduation ceremonies shall be held to recognize those students who have successfully completed district graduation requirements. Participation in graduation is a privilege extended to those students who are in good standing and who have met all of the requirements for participation in the ceremonies.

Foreign Exchange Students

Foreign exchange students who have not completed all graduation requirements may participate in graduation ceremonies and shall be issued a certificate of participation.

Differential Standards

Differential standards for assessment and appropriate accommodations can be adapted for students in special education. Students with an Individualized Educational Program (IEP) who have completed an alternative course of study may participate in graduation ceremonies and shall receive a certificate of completion. This provides for students under an IEP to meet course requirements for graduation as specified in policy. Any accommodations must be reviewed by the IEP team and be specifically included in the student's IEP.

Early Graduates

Students who are mid-year graduates may participate in graduation ceremonies. Students must petition for early graduation through their counselor prior to the beginning of their senior year. All early graduation petitions must be approved by the principal in advance.

While recognizing the importance of graduation ceremonies, the Board also desires to maintain high standards of student conduct and behavior. Graduation ceremonies are offered to students in good standing. The principal may deny the privilege of participating in these ceremonies in accordance with school rules, and provide for due process.

Requirements to Participate in Graduation Ceremonies

Eligible seniors must turn in all books, pay any financial obligations, complete any detention hours, and complete a clearance checkout in order to be eligible to participate in graduation ceremonies.

Seniors must maintain 95 percent attendance during their senior year in order to participate in graduation ceremonies. Students may make-up absences through Saturday School, after school tutorial, and detention. Excused absences as defined in Board policy, such as illness, shall not be factored into the attendance rate for graduation.

Students who are suspended for more than 5 days during their senior year, shall be ineligible to participate in graduation ceremonies. Students who are denied graduation privileges may appeal the decision to the superintendent in the same manner as described under the promotion requirements for the elementary school students.

Seniors who fulfill graduation requirements during the summer following the date of their class' graduation will not be allowed to participate in graduation ceremonies until the following year.

Appeal Process

Parents/guardians/adult students will be allowed to appeal a decision of the high school that denies a twelfth grade student the opportunity to participate in the graduation ceremony. The parents/guardians/adult students may choose to be involved in the appeal steps as outlined in this policy when deciding whether to appeal the school's decision. The appeal will include three potential steps:

1. School site appeal

2. Appeal to the Superintendent

3. Appeal to the Board of Trustees

The Board will be informed at the first regular Board meeting after graduation each year as to the number of students who were denied the right to participate in the graduation ceremony, the reasons for said denial and the results of any appeals that were undertaken.

Regulation AROMAS-SAN JUAN UNIFIED SCHOOL DISTRICT

approved: January 27, 2016 San Juan Bautista, California