topleft CSBA.org >  Services >  Governance Technology > 

Atascadero USD |  BP  3513.1  Business and Noninstructional Operations

Use Of Cell Phones   

arrow Previous bar Next arrow

The Board of Trustees recognizes that certain district employees will be required to carry district-owned cell phones in order to meet their job responsibilities. Such phones should be provided only when a less costly alternative is not available or is not appropriate in the circumstances.

All cellular telephone contracts shall be secured through the appropriate purchasing process. A listing of all job titles requiring district-owned cell phones shall be maintained in both the Business Services and the Technology Services Departments.

Cell Phones are to be used for school district business purposes only and all other use is prohibited. Failure to follow these guidelines may result in revocation of the phone and discipline of the employee.

As with any district-owned equipment, employees must take proper care of cell phones and take all reasonable precautions against damage, loss, or theft. Any damage, loss, or theft must be reported immediately to the Technology Services Department. Since employees are responsible for the safe return of district-owned cell phones, employees who use district-owned cell phones may be liable for damages or loss, which occur during the period of its use. Cell phone users are responsible for following Board policy and carrying out administrative regulations.

General Guidelines:

1. The administration will assign use of phones based on need and availability.

2. All users issued a school district cell phone must sign a Cell Phone Acceptable Use Agreement (Exhibit A).

3. Use of school district cell phones is for school district business only.

4. The district will not reimburse personal cell phone bills for district-related business call, except for extraordinary or emergency circumstances. Extraordinary or emergency circumstances should be rare, and under no circumstances routine and systematic.

5. School district cell phones shall not be used for personal calls, except in the event of personal necessity. Phone users will be held liable for non-work related calls, including both the cost of the minutes used and a prorated share of the base charge, fees and taxes. This includes calls made during free calling periods (i.e., nights, weekends). These calls are considered part of the base service plan.

6. Only cell phones and services outlined in the district's cell phone contract(s) will be permitted.

7. Cell phone users shall not "loan" or otherwise make available their cell phone to non-district personnel.

8. Cell phone users are responsible for all calls on their respective phones.

Review Procedures:

1. Cell phone user

a. The user must review their monthly invoice to ensure that all calls were initiated and placed for school district business.

b. The user will sign the monthly statement to acknowledge compliance with the district's cell phone policy.

c. Invoices will be maintained.

d. Technology Services should be notified IMMEDIATELY if there are any exceptions or discrepancies.

2. The Assistant Superintendent of Business Services or his/her designee shall review the district wide monthly statement for compliance with administrative regulations for cell phones.

3. The Assistant Superintendent of Business Services or his/her designee shall review the district wide monthly statement for compliance with accounting procedures for cell phones, and shall process the monthly statement for payment.

Audit Procedures:

1. Monthly, ten percent of the cell phone billing statements will be audited to check for personal usage.

2. These audits are important to assure that the controls in place are being followed to provide assurance that the risk of fraud is significantly reduced.

Legal Reference:

EDUCATION CODE

35181 Governing board policy on responsibilities of students

35291-35291.5 Rules

44807 Duty concerning conduct of students

48900-48925 Suspension or expulsion, especially:

48908 Duties of students

51512 Prohibition use of electronic listening or recording device in classroom without permission

CIVIL CODE

1714.1 Liability of parents and guardians for willful misconduct of minor

PENAL CODE

417.25-417.27 Laser scope

647 Use of camera or other instrument to invade person's privacy; misdemeanor

647.7 Use of camera or other instrument to invade person's privacy; punishment

CODE OF REGULATIONS, TITLE 5

300-307 Duties of pupils

UNITED STATES CODE, TITLE 42

2000h-2000h6 Title IX, 1972 Education Act Amendments

COURT DECISIONS

Emmett v. Kent School District No. 415, (2000) 92 F.Supp. 1088

Bethel School District No. 403 v. Fraser, (1986) 478 U.S. 675

Tinker v. Des Moines Independent Community School District, (1969) 393 U.S. 503

Management Resources:

CSBA PUBLICATIONS

Cyberbullying: Policy Considerations for Boards, Governance and Policy Services Policy Brief, July 2007

Protecting Our Schools: Governing Board Strategies to Combat School Violence, 1999

CALIFORNIA DEPARTMENT OF EDUCATION PUBLICATIONS

Bullying at School, 2003

NATIONAL SCHOOL BOARDS ASSOCIATION PUBLICATIONS

Digital Discipline: Off-Campus Student Conduct, the First Amendment and Web Sites, School Law in Review, 2001

NATIONAL SCHOOL SAFETY CENTER PUBLICATIONS

Set Straight on Bullies, 1989

U.S. DEPARTMENT OF EDUCATION PUBLICATIONS

Preventing Bullying: A Manual for Schools and Communities, 1998

WEB SITES

CSBA: http://www.csba.org

California Coalition for Children's Internet Safety: http://www.cybersafety.ca.gov

California Department of Education, Safe Schools Office: http://www.cde.ca.gov/ls/ss

Center for Safe and Responsible Internet Use: http://csriu.org and http://cyberbully.org

National School Boards Association: http://www.nsba.org

National School Safety Center: http://www.schoolsafety.us

U.S. Department of Education: http://www.ed.gov

U.S. Office of Juvenile Justice and Delinquency Prevention: http://www.ojjdp.ncjrs.org

Policy ATASCADERO UNIFIED SCHOOL DISTRICT

adopted: June 05, 2007 Atascadero, California