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Bass Lake Jt Un SD |  BP  5148  Students

Assessing Family Fees: Part Day California State Preschool Programs   

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The district will utilize a fee schedule for families utilizing child and development services pursuant to this chapter, including families receiving services under CPS/At risk. Families receiving services under Child Protective Services/At Risk may be exempt from these fees for up to three months, or up to 12 months with appropriate CPS documentation of referral.

Exclusions from Fee Assessment (Education Code 8263(g) (1) and 8447(g); 5CCR

18110

No fees shall be collected from families:

1. With an income level that, in relation to family size, is less than the first entry in the fee schedule.

2. In which any individual counted in the family size is receiving CalWORKs cash aid, or

3. Whose child is receiving part-day/part-year services pursuant to 8235(d) in a California state preschool program.

Families receiving services because the child is at risk of abuse, neglect, or exploitation, may be exempt from paying fees for up to three months if the referral prepared by a legally qualified professional from a legal, medical, or social services agency, or emergency shelter specifies that it is necessary to exempt the family from paying a fee.

Families receiving services because the child is receiving protective services may be exempt from paying fees for up to 12 months if the referral prepared by the county welfare department, child welfare services worker specifies that it is necessary to exempt the family from paying a fee.

The cumulative period of time of fee exemption for families receiving services because the child is at risk of abuse, neglect, or exploitation or for families receiving child care services because the child is receiving protective services shall not exceed 12 months.

Title 5 Regulations

18108: Fee Schedule

The district will use a fee schedule prepared and issued by the Child Development Division (Management Bulletin 11-26)

Fee Assessment; Explanation to Parents

1.The district will utilize the following factors in determining the fee to be assessed for each family:

a. The adjusted monthly family income;

b. Family size; families having fewer than three members shall be regarded as a family of three;

c. The fee shall be assessed and collected based on the family's child who is enrolled for the longest period.

d. No adjustment shall be made for excused or unexcused absences.

2. The district will maintain a record of each family's fee assessment, the effective date(s) of each fee increase or decrease, the dates and amounts of fee collected and any amounts which are delinquent.

3. The district will explain to the parents/guardians the policies regarding fee assessment and the possible consequences for delinquent payment of fees.

Exceptions to Fee Assessment

The district will not collect family fees from the following types of families whose children are enrolled in the California Part Day Preschool Program (CSPP).

1. Because of a need for child protective services

2. In the Severely Handicapped Program

3. With an income level that, in relation to family size, is less that the first entry in the fee schedule.

No Additional Payment or Costs; Exceptions

The district will not require or solicit in cash or in kind, additional payments from the recipients of service. The prohibition includes activities or services that would increase the family's cost of participation including meals, recreation and field trips. If additional payments are made or additional costs are incurred by the family, the district shall refund to the parents/guardians the amount of payments made or costs incurred.

Credit for Fees Paid to Other Service Providers

This section shall apply to child care and development services provided by someone other than the contractor:

1. When district cannot meet all of a family's needs for child care and development services for which eligibility and needs as specified in Education Code Section 8263(a)(1) and (a)(2) have been established, the contractor shall grant a fee credit equal to the amount paid to the other provider(s) of these child care and development services.

2. The district will apply the fee credit to the family's subsequent fee billing period. The family shall not be allowed to carry over the fee credit beyond the family's subsequent fee billing period.

3. The contractor shall obtain copies of receipts or cancelled checks for the other child care and development services from the parents. The copies of the receipts or cancelled checks shall be maintained in the contractor's fee assessment records.

Receipt for Payment of Fee; Retention of Copy for Records

1. The district shall provide an original copy of a pre-numbered receipt to each person who pays a fee. The receipts shall show the amount paid, the date of the payment, the rate of payment and the period of service purchased.

2. The district will retain a copy of the receipt in its fee assessment records.

Advance Payment of Fees; Delinquent Fees; Notice of Delinquency

1. The district will adopt policy for the collection of fees in advance of services. The district will provide an invoice to families two weeks prior to the start of services, and will collect assessed family fees on the first day of each instructional month.

The written policy for the collection of fees will be provided to families at the time of initial enrollment, will be included in the State Preschool Handbook, and will be reviewed with parents at the time of parent orientation.

2. The district, as a provider of direct services to children, will consider family fees to be delinquent after seven calendar days from the date the fees were due.

3. A Notice of Action shall be used to inform the family of the following:

a. The total amount of unpaid fees

b. The fee rate

c. The period of delinquency

d. That service shall be terminated two weeks from the date of the Notice unless all delinquent fees are paid before the end of the two week period.

Plan For Payment of Delinquent Fees

The district will accept a reasonable plan from the parents/guardians for payment of delinquent fees. The district will continue to provide services to the child, provided the parent pays current fees when due and complies with the provisions of the repayment plan.

Consequences of Nonpayment of Delinquent Fees

Upon termination of services for nonpayment of delinquent fees, the family shall be ineligible for child car and development services until all delinquent fees are paid.

Regulation BASS LAKE JOINT UNION SCHOOL DISTRICT

approved: November 13, 2013 Oakhurst, California