Carlsbad USD | BP 3580 Business and Noninstructional Operations
The Board of Trustees recognizes the importance of securing and retaining District documents. The Superintendent or designee shall ensure that District records are developed, maintained, and disposed of in accordance with law, Board policy and administrative regulation.
The Superintendent or designee shall consult with District legal counsel, site administrators, District information technology staff, personnel department staff, and others as necessary to develop a secure document management system that provides for the storage, retrieval, archiving, and destruction of District documents, including electronically stored information such as email. This document management system shall be designed to comply with state and federal laws regarding security of records, record retention and destruction, response to "litigation hold" discovery requests, and the recovery of records in the event of a disaster or emergency.
(cf. 0440 - District Technology Plan)
(cf. 3516 - Emergencies and Disaster Preparedness Plan)
(cf. 4040 - Employee Use of Technology)
(cf. 9011 - Board Member Electronic Communications)
The Superintendent or designee shall ensure the confidentiality of records as required by law and shall establish regulations to safeguard data against damage, loss, or theft.
(cf. 5125 - Student Records)
(cf. 5125.1 - Release of Directory Information)
Safe at Home Program
District public records shall not include the actual addresses of students, parents/guardians, or employees when a substitute address is designated by the Secretary of State pursuant to the Safe at Home program. (Government Code 6206, 6207)
When a substitute address card is provided pursuant to this program, the confidential, actual address may be used only to establish District residency requirements for enrollment and for school emergency purposes.
(cf. 5111.1 - District Residency)
(cf. 5141 - Health Care and Emergencies)
35145 Public meetings
35163 Official actions, minutes and journal
44031 Personnel file contents and inspection
49065 Reasonable charge for transcripts
CODE OF CIVIL PROCEDURE
12946 Retention of employment applications and records for two years
11170 Retention of child abuse reports
CODE OF REGULATIONS, TITLE 5
432 Varieties of student records
SECRETARY OF STATE PUBLICATIONS
Letter re: California Confidential Address Program Implementation (SB 489), August 27, 1999
California Secretary of State: http://www.ss.ca.gov/safeathome
Policy CARLSBAD UNIFIED SCHOOL DISTRICT
adopted: July 26, 2006 Carlsbad, California
revised: February 28, 2007
revised: March 24, 2010