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El Dorado Union HSD |  AR  5121  Students

Grades/Evaluation Of Students Achievement   

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The Superintendent or designee shall inform teachers of the District's policy regarding grading, including expectations that grades shall be based on factors that directly measure students' knowledge and skills in the content area and shall not include nonacademic factors.

Report cards displaying students' grades in each subject or course shall be distributed to parents/guardians at the end of each grading period. Parents/guardians shall be offered an opportunity to meet with their child's teacher(s) to discuss the grades and strategies to improve their child's performance.

(cf. 6020 - Parent Involvement)

Whenever it becomes evident to a teacher that a student is in danger of failing a course, the teacher shall arrange a conference with the student's parent/guardian or send the parent/guardian a written report. (Education Code 49067)

(cf. 5123 - Promotion/Acceleration/Retention)

For each student in grades 9-12, the Superintendent or designee shall maintain a transcript recording the courses taken, the term that each course was taken, credits earned, final grades, and date of graduation.

(cf. 5125 - Student Records)

(cf. 6146.1 - High School Graduation Requirements)


1. Permanent Grade: This is the mark which represents the achievement of the individual student in each class attempted and which is entered on the student's official transcript as the final record for that class. Other grades represent progress toward the permanent grade.

2. Grading Period: A grading period shall be the time from the start of a quarter to the end of a quarter, with a progress report grade in the middle of the quarter. A quarter consists of approximately nine weeks. There are two quarters in a semester. There are two semesters in a school year. Thus, there are eight grading periods during the course of a school year, this includes the progress report grade in the middle of each quarter. In a 4x4 schedule, two nine-week terms combine for the equivalent of one full year of course work. Each nine-week term constitutes a permanent grading period, earning five credits.

3. Permanent Record: This is the instrument used by the school to maintain the student's academic record.

4. Criteria upon which any grading system is based may include such items as test and quiz scores, homework completion, oral and written reports, research papers, participation in graded class activities, or any similar evidence of the quality of the student's mastery of the subject material.

5. Grades will be earned on the basis of student progress in the accomplishment of the objectives of a particular course. Within the first week of course enrollment, the following information must be provided in writing to each student and is available to a parent upon request.

a. The objectives of the course.

b. The methods of assessing progress (i.e., tests, extra credit, homework, project completion, reports, graded class participation, etc.).

c. Any considerations other than the accomplishment of the objectives which are to be used in determining grades, the weight they will be given, and the method of evaluation.

d. The method used to compute the mid-quarter, quarter, and semester grades and what weight a final examination may have in determining the grade.

e. The method used for accepting make-up work (extra credit, deadlines).

6. Teachers shall submit an unsatisfactory progress report in a timely manner whenever the student is in danger of failing a course. If a student is in danger of failing, following a satisfactory grade report (and prior to the issuance of the next grade report), the teacher must notify the parent that the student is in danger of failing prior to assigning a failing grade. Such notification can be through e-mail, phone contact, conference, or mail.

The following is the timeline for reporting student progress. Additional reports shall be made when it becomes apparent that the student is in danger of failing a course.

a. Fourth Week (two weeks on 4X4): Last time to withdraw from a class without penalty.

b. Fourth or Fifth Week: Notice of possible failure (D or F).

c. Ninth Week and end of First Quarter: Final grades for quarter courses and variable credit courses and quarter grades for semester/year courses.

d. Fourth or Fifth Week of Second Quarter: Notice of possible failure (D or F).

e. End of Second Quarter and First Semester: Final grades for quarter/semester courses.

f. Fourth Week of Second Semester: Last time to withdraw from a class without penalty.

g. Fourth or Fifth Week of Second Semester: Notice of possible failure (D or F).

h. Ninth Week and end of Third Quarter: Final grades for quarter courses and variable credit courses and quarter grades for semester/year courses.

i. Fourth or Fifth Week of Fourth Quarter: Notice of possible failure (D or F).

j. End of Second Semester: Final grades for quarter/semester/year courses.

k. The senior student and his/her parent will be informed in writing by means of a Notice of Possible Failure at least 2 weeks before the end of each semester when it becomes evident that the student is in danger of failing the course and that failure will jeopardize his/her graduation.

Letter Grades (A, B, C, D, F, P, I, NM, And NC) Are Used In Reporting Student Performance.

"A" Outstanding Achievement (4.0 grade points): Denotes mastery of the objectives of the course.

"B" Above Average Achievement (3.0 grade points) Denotes mastery of most objectives of the course.

"C" Average Achievement (2.0 grade points): Denotes the mastery of basic course objectives. Teacher would certify that the student has the skills and understanding necessary to basic goals and objectives of the course.

"D" Below Average Achievement (1.0 grade points): Denotes the mastery of the minimum objectives of the course. Weak performance. Teacher would give this grade to a student who would require remedial or additional work to achieve a satisfactory standard of performance for the course. Student reached a minimal number of the objectives of the course.

"F" Little or No Achievement (0 grade points): Denotes the student did not meet the minimum standard as defined by the course objectives.

"I" Incomplete (0 grade points): A student merits a grade of "I" (Incomplete) if he/she: Has for legitimate reason been unable to complete a significant portion of the required work. This grade is to be used only when student work is incomplete because of illness or other extenuating circumstances, (i.e., legal excused absence). It is the responsibility of the student to complete teacher assignments within a period of four weeks after the end of the grading period. After the fourth-week period, the "I" grade shall be replaced by another grade mark. Any exceptions to the above shall be approved by the principal.

Failure to complete assignments will result in the elimination of the "I" grade and the assignment of the grade earned based on the success of the student in meeting course objectives.

"NM" No Mark: Teachers may assign this grade if the student has been enrolled less than 10 days in the class. This grade does not affect the overall grade point average.

Due to the Coronavirus (COVID-19) and school closures, teachers shall assign a No Mark instead of an F (Fail) mark for students who do not complete distance learning semester courses. This grade does not affect the overall grade point average. Students do not earn academic credit towards graduation. The Pass mark may be issued for any grades earned for the semester from A to D. F grades will be awarded No Marks for the semester. Students receiving No Marks will not earn credit. The Pass or No Mark will not be averaged into the student's GPA.

"NC" No Credit: This grade may be utilized on rare occasions if special circumstances exist. The mark may be given to a student if, in the teacher's judgment and with administrative approval, the student has not met the minimum standards of the class because of misplacement, lack of background knowledge, or absences due to excessive illness. "NC" shall be used only as a final mark and may not be changed after posting the student's records. This grade does not affect the overall grade point average.

Comments will be available on the report card for teacher use in evaluating citizenship and work habits.


No grade of a student participating in a physical education class may be adversely affected due to the fact that the student, because of circumstances beyond his/her control, does not wear standardized physical education apparel. (Education Code 49066)

(cf. 6142.7 - Physical Education and Activity)

Student performance in high school physical education courses shall be based upon evaluation of the student's individual progress, attainment of goals in each instructional area, tests designed to determine skill and knowledge, and physical performance tests. (5 CCR 10060)


When the District has approved a student to receive District credit for coursework completed at a community college or four-year college, he/she shall receive the same letter grade as is granted by the college.


The Superintendent or designee may identify courses or programs for which students may, with parent/guardian permission, elect to earn a Pass or Fail grade instead of a letter grade.

Students who receive a Pass grade shall acquire the appropriate semester units of credit for the course. The grade shall not be counted in determining class rank, honors list, or membership in the California Scholarship Federation. Students who receive a Fail grade shall not receive credit for taking the course.


At their discretion, teachers may use peer grading of student tests, papers, and assignments as appropriate to reinforce lessons.


With the approval of the principal or designee, a student may repeat a course in order to raise his/her grade. Both grades received shall be entered on the student's transcript, but the student shall receive credit only once for taking the course. The highest grade received shall be used in determining the student's overall grade point average (GPA).


A student who drops a course during the first four weeks (two weeks on 4x4) of the grading period may do so without any entry on his/her permanent record card. If a student requests a withdrawal from a class after the fourth week (two weeks on 4x4) the principal shall determine whether the student receives a Drop F, No Credit, or Partial Credit. In addition, students with extraordinary circumstances may apply in writing to transfer from an AP course to a college preparatory course that meets the same high school graduation requirement after the fourth week (two weeks on 4x4). Prior to making a decision, the principal shall meet with the Advanced Placement teacher to discuss the student's request. If a transfer is granted, the student shall be allowed to transfer the non-weighted grade earned at the time of transfer in the Advanced Placement course to the college preparatory course that meets the same graduation requirement. The final semester grade shall be calculated by averaging the non-weighted Advanced Placement course grade with the college preparatory course grade. The proportionality for the final semester grade shall be calculated based on the number of days enrolled in each course.

Grades for a student in foster care shall not be lowered if the student is absent for any reason specified in Education Code 49069.5.

(cf. 6173.1 - Education for Foster Youth)


The Superintendent or designee shall calculate each student's GPA using the grade point assigned to each letter grade in accordance with the scale described in the section "Grades for Academic Performance" above. The grade points for all applicable coursework shall be totaled and divided by the number of courses completed. Pass/Fail grades shall not be included in the determination of a student's GPA.

(cf. 5126 - Awards for Achievement)

(cf. 6145 - Extracurricular and Cocurricular Activities)

When plus and minus designations are added to letter grades, they shall not be considered in determining GPA.

Each academic year, the Superintendent or designee shall provide to the Student Aid Commission the GPA of all District students in grade 12, except for students who have opted out or are permitted by the rules of the Student Aid Commission to provide test scores in lieu of the GPA. (Education Code 69432.9)


When calculating a student's grade point average, extra grade weighting shall not be assigned to a course that covers a subject required for admission to the University of California or the California State University unless the Superintendent or designee has submitted the course curriculum to the President of the University of California and received confirmation that the university approves the course for extra grade weighting and includes the course on its list of honors courses. Application of this requirement shall follow a four-year implementation schedule beginning with 9th grade students in the 2005-06 school year. (Education Code 51220.3)

(cf. 6141.5 - Advanced Placement)

While legal restraints may not permit the District to require all students enrolled in Advanced Placement classes to take the Advanced Placement test, the Board most strongly encourages all students to accept the challenge of this rigorous examination. The Board also supports the development of a districtwide final examination in AP classes which simulates the College Board Advanced Placement test. The District will track and report the percentage of students who attempt the test in each Advanced Placement course. Students enrolled in Advanced Placement courses will continue to earn weighted grade points.

Weighted grades will also be provided to students who complete a narrow band of rigorous college courses which must be pre-approved and represent the next logical course in a sequence of academic study. These courses must exceed the school's most advanced course.

Regulations for Application for a Weighted Grade for a College Course and the Conditions of the Appeal Process:

1. An application for receiving a weighted grade point for a college course must be reviewed and pre-approved by a high school counselor and principal prior to the start of the course in order for a weighted grade to be assigned at the end of the course. Students will be required to submit the grade for that course back to their school. The pre-approved contract must be signed by the student and student's parent prior to beginning the college course.

2. Appeals of the counselor's decision may be made to the high school principal.

3. Further appeal may be made to the Assistant Superintendent of Educational Services. The Assistant Superintendent will attain the rationale for the decision made by the school along with the student's appeal request before rendering a decision.

4. Board Policy and Administrative Regulation 6146.3 define the regulations for transferring academic credit onto the high school transcript. For course credit and the grade from an accredited university, college, or community college to be included on the high school transcript, students must receive prior approval from the school's principal and their counselor.


1. The grade given at the completion of a course shall be final, except where clear evidence exists for clerical or mechanical error, fraud, bad faith or teacher incompetency. The District will consider failure to adhere to rules and regulations of grading as evidence of the existence of an exception. In the unusual case of extended illness where a grade has been issued prior to the expiration of the allowable makeup period, a grade change may be appropriate to reflect timely submission of makeup assignments.

2. In the event a grade change is necessary, the teacher assigning the original grade shall make the change using the standards originally applied.

3. Any change of grade should be accomplished within the first four weeks of the following semester.

4. Documentation for all grade changes shall be maintained as part of the school's records.


approved: July 15, 1980 Placerville, California

revised: September 22, 2009

revised: August 15, 2017

revised: October 10, 2017

revised: April 14, 2020