El Dorado Union HSD | BB 9310 Board Bylaws
The Governing Board shall adopt policies to convey its expectations for actions that will be taken in the district, clarify roles and responsibilities of the Board and Superintendent, and communicate Board philosophy and positions to the students, staff, parents/guardians and the community. Board policies are binding on the district to the extent that they do not conflict with federal or state law and are consistent with the district's collective bargaining agreements.
(cf. 0000 - Vision)
(cf. 0100 - Philosophy)
(cf. 9000 - Role of the Board)
The Board recognizes the importance of maintaining a policy manual that is up-to-date and reflects the mandates of law. Policies shall be regularly reviewed at a time allocated for this purpose on the agenda of public Board meetings.
(cf. 9320 - Meetings and Notices)
(cf. 9322 - Agendas/Meeting Materials)
The Board shall review certain policies annually, as required by Education Code 35160.5. If no revisions are deemed necessary, the Board minutes shall nevertheless indicate that the review was conducted. Other policies shall be monitored and reviewed as specified in the policy itself or as needed to reflect changes in law or district circumstances.
(cf. 5116.1 - Intradistrict Open Enrollment)
(cf. 6145 - Extracurricular and Cocurricular Activities)
POLICY DEVELOPMENT AND ADOPTION PROCESS
The district's policy development process shall include the following basic steps:
1. The Board and/or Superintendent shall identify the need for a new policy or revision of an existing policy. The need may arise from a change in law, a new district vision or goals, educational research or trends, or a change in superintendency or Board membership. The need may also occur as a result of an incident that has arisen in the district or a recommendation or request from staff of other interested persons.
2. As needed, the Superintendent or designee shall gather fiscal and other data, staff and public input, related district policies, sample policies from other organizations or agencies, and other useful information to fully inform the Board about the issue.
(cf. 1220 - Citizen Advisory Committees)
3. The Board may hold discussion during a public Board meeting to gain an understanding of the issue and provide initial direction to the Superintendent or designee. The discussion may include, but not be limited to, how the proposed policy may affect student learning, community expectations, staff recommendations, fiscal impact, as well as the policy's impact on governance and operational efficiency.
4. The Board or Superintendent may request that legal counsel review the draft policy as appropriate.
5. The Superintendent or designee shall develop a draft policy or provide recommended revisions to a current policy and present the policy at an upcoming public Board meeting. Because of the complex nature of some policies, those requiring additional scrutiny may be subject to a first and second reading at a public Board meeting at the discretion or request of a Board member or the Superintendent. However, to make the policy approval process more efficient, the Board waives the need for a second reading for routine policies as determined by the Superintendent. The district's policy development process may be revised or expanded as needed based on the policy issue being considered, the need for more information, or to provide greater opportunities for consultation and public input.
Policies will be routinely distributed to Board members at least one week prior to the anticipated Board meeting to give Board members ample time to sufficiently review each policy. Assuming no Board member has additional revisions to a policy, the policy will be brought forth to the anticipated Board meeting for either approval or further direction.
(cf. 9323 - Meeting Conduct)
Only policies formally adopted by a majority vote of the Board shall constitute official Board policy. Policies shall become effective upon Board adoption or at a future date designated by the Board at the time of adoption.
(cf. 9322 - Agenda/Meeting Materials)
(cf. 9323.2 - Actions by the Board)
The Board shall prescribe and enforce rules for its own government consistent with state law and regulations. (Education Code 35010)
Bylaws governing Board operations may be developed, adopted, and amended following the same procedures as those used for the adoption or amendment of Board policy.
The Superintendent or designee shall be responsible for developing and enforcing administrative regulations for the operation of the district. Administrative regulations shall be consistent with law and Board policy and shall be designed to promote the achievement of district goals and objectives. Administrative regulations may describe specific actions to be taken, roles and responsibilities of staff, timeliness, and/or other necessary provisions. The Superintendent or designee also may develop procedures manuals, handbooks, or other guides to carry out the intent of Board policy.
When Board policies are amended, the Superintendent or designee shall review corresponding regulations to ensure that they conform to the intent of the revised policy. In case of conflict between administrative regulation and board policy, policy shall prevail.
The Board shall annually review and/or approve regulations through the consent agenda for the purpose of ensuring conformity with the intent of Board policy.
MONITORING AND EVALUATION
At the time a policy is adopted, the Board and Superintendent or designee shall determine whether an evaluation of the policy should be scheduled and, if so, shall agree upon a timeline and measures for evaluating the effectiveness of the policy in achieving its purpose.
(cf. 0500 - Accountability)
ACCESS TO POLICIES
The Superintendent or designee shall ensure that the community and district employees have access to an up-to-date policy manual. A public copy of the manual shall be maintained in the district central office and at each school site so that it may be examined by students, staff and other interested parties during normal business hours. These copies shall be maintained either electronically or by paper copy.
(cf. 1113 - District and School Web Sites)
(cf. 1340 - Access to District Records)
As necessary, the Superintendent or designee shall notify staff, parents/guardians, students, and other stakeholders whenever a policy that affects them is adopted or revised. He/she may determine the appropriate communication strategy depending on the issue.
(cf. 1112 - Media Relations)
(cf. 5145.6 - Parental Notifications)
(cf. 6020 - Parent Involvement)
SUSPENSION OF POLICIES
No Board policy, bylaw, or administrative regulation, or any portion thereof, shall be operative if it is found to be in conflict with applicable federal or state law or regulations or court decisions. If any portion of a policy is found to be invalid, that invalidity shall not affect other provisions of the policy.
(cf. 2210 - Administrative Leeway in Absence of Governing Board Policy)
35010 Control of district; prescription and enforcement of rules
35160 Authority of governing boards
35160.5 Annual review of school district policies
35163 Official actions, minutes, and journal
35164 Vote requirements
Targeting Student Learning: The School Board's Role as Policymaker, 2005
Maximizing School Board Leadership: Policy, 1996
CSBA, Policy Services, including Policy Update Service, Governance and Management using Technology (GAMUT Online TM), Policy Audit Program, Individual District Policy Workshops, Agenda Online, and Manual Maintenance: http://www.csba.org/ps
National School Boards Association: http://www.nsba.org
Bylaw EL DORADO UNION HIGH SCHOOL DISTRICT
adopted: May 10, 2016 Placerville, California