Chapter 15. Child Nutrition Programs.Subchapter 1. Food Sales, Food Service, and Nutrition Education.Article 3. Nutrition Education.Procedure for Project Management.
Each child nutrition entity approved for funding shall establish a management procedure which shall include, but need not be limited to, the following:(a) Any amendment or revision in the project program shall be approved by the California Department of Education (CDE). Requests shall be submitted to the Office of Curriculum Services, CDE, 1430 N Street, Sacramento, California 95814.
(b) Budget adjustments of 20 percent or more shall be approved in advance by the CDE. Requests for budget revisions shall be submitted to the Office of Curriculum Services, CDE, 1430 N Street, Sacramento, California 95814.
(c) Separate accounting records shall be maintained for each project which shall be in accordance with generally accepted accounting standards and the project budget. Files of supporting documentation shall include, but not be limited to, purchase orders, work orders, contracts, itemized invoices, and correspondence shall be maintained separately or otherwise identified for audit purposes.
(d) Project records shall be kept for at least three years after the close of the fiscal year in which the funds were expended or until the grantee is notified that such records are not needed for administrative review, whichever occurs first. On request, records shall be made available for inspection and verification.
(e) Any application for copyright of material developed under a project shall first be approved by the CDE.
(f) A child nutrition entity shall provide to the CDE a quarterly report on the progress of the project on forms prescribed by the State Superintendent of Public Instruction. Such reports shall be due on the 15th day of October, January, April, and July.
(g) An annual report shall be submitted within 90 days after the close of the state fiscal year. A final report for projects which extend for more than one fiscal year shall be due within 90 days after the project is completed. Such reports shall contain as a minimum a narrative summary of the project, statistical analysis, evaluation, and financial summary.
(h) On-site visits may be conducted at the discretion of the CDE which shall include, but not be limited to, fiscal audit, status of the project objectives, financial status, and summary of the evaluation data.
(Amended by Register 2010, No. 52.)