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Elk Grove USD  |  BP  1240  Community Relations

Volunteer Assistance   

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The Governing Board recognizes that volunteer assistance in schools can enrich the educational program, increase supervision of students, and contribute to school safety while strengthening the schools' relationships with the community. The Board encourages parents/guardians and other members of the community to share their time, knowledge, and abilities with students.

The Superintendent or designee may authorize the use of volunteers and develop and implement a plan for recruiting, screening and placing volunteers, including strategies for reaching underrepresented groups of parents/guardians and community members. He/she may also recruit community members to serve as mentors to students and/or make appropriate referrals to community organizations. The Superintendent shall also establish procedures to protect the safety of both students and volunteers.

All volunteers must submit to tuberculosis testing or examinations as authorized or required by law. (Education Code 49406). The Superintendent, at his or her discretion, may also excuse a volunteer from tuberculosis testing or examination if the volunteer's duties do not involve frequent or prolonged contact with students.

The Superintendent also requires that volunteers working with students in a student activity program be cleared through a Department of Justice and Federal Bureau of Investigation criminal background check prior to beginning volunteer duties. (Education Code 49024)

Volunteers shall act in accordance with district policies and regulations.

(cf. 1000 - Concepts and Roles)

(cf. 0410 - Nondiscrimination in District Programs and Activities)

(cf. 1230 - School-Connected Organizations)

(cf. 1400 - Relations Between Other Governmental Agencies and the Schools)

(cf. 1700 - Relations Between Private Industry and the Schools)

(cf. 4127 - Temporary Athletic Team Coaches)

(cf. 4222 - Teacher aides/Paraprofessionals)

(cf. 5020 - Parent Rights and Responsibilities)

(cf. 6020 - Parent Involvement)

(cf. 6171 - Title I Programs)

The Superintendent or designee shall be responsible for investigating and resolving complaints regarding volunteers.

The Board prohibits harassment of any volunteer on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. (Government Code 12940)

(cf. 0410 - Nondiscrimination in District Programs and Activities)

As appropriate, the Superintendent or designee shall provide volunteers with information about school goals, programs, and practices and an orientation or other training related to their specific responsibilities. Employees who supervise volunteers shall ensure that volunteers are assigned meaningful responsibilities that utilize their skills and expertise and maximize their contribution to the educational program.

Volunteer work shall be limited to those projects that do not replace the normal duties of classified staff. The Board nevertheless encourages volunteers to work on short-term projects to the extent that they enhance the classroom or school and comply with employee negotiated agreements.

(cf. 4141/4241 - Collective Bargaining Agreement)

The Superintendent or designee shall establish procedures for determining whether volunteers possess the qualifications, if any, required by law and administrative regulation for the types of duties they will perform.

The Board encourages principals to develop a means for recognizing the contributions of each school's volunteers.

(cf. 1150 - Commendations and Awards)

The Superintendent or designee shall periodically report to the Board regarding the district's volunteer assistance program.

(cf. 0500 - Accountability)

Legal Reference:


8482 - 8484.6 After School Education and Safety program

8484.7 - 8484.9 21st Century Community Learning Center Program

35021 Volunteer aides

35021.1 Automated records check

35021.3 Registry of volunteers for before/after school programs

44010 Sex offense; definition

44227.5 Classroom participation by college level teaching methodology faculty

44814 - 44815 Supervision of students during lunch and nutritional periods

45125 Fingerprinting requirements

45125.01 Interagency agreements for criminal record information

45340 -4 5349 Instructional aides

45344.5 Instructional aide; proficiency in basic skills

45347 Instructional aides as classified employees

45349 Volunteers

45360 - 45367 Teacher aides

48981 Parental notifications

49024 Activity Supervisor Clearance Certificate

49406 Examination for tuberculosis


3543.5 Prohibited interference with employees rights

42940 Prohibited discrimination and harassment

96100 - 96114 Academic Volunteer and Mentor Service Act of 1992


1596.871 Fingerprints of individuals in contact with child care facility clients

121545 Volunteers; certificates on file


1720.4 Public works; exclusion of volunteers from prevailing wage law


290 Registration of sex offenders

290.4 Information regarding sex offenders

290.95 Disclosure by person required to register as sex offender

626.81 Sex offender; permission to volunteer at school


101170 Criminal record clearance

101216 Health screening, volunteers in child care centers


6319 Qualifications and duties of paraprofessionals, Title I programs


Whisman Elementary School District, (1991) PERB Decision No. 868

Management Resources



California Department of Education, Parents Family and Community:

California Department of Justice, Megan's Law:

California Parent Teacher Association:

Commission on Teacher Credentialing:


adopted: October 6, 1997 Elk Grove, California

revised: August 16, 2016