Elk Grove USD | BP 3452 Business and Noninstructional Operations
Student Activity Funds
Student organizations may raise and spend money in order to promote the general welfare, morale and educational experiences of the students. Student funds shall finance worthwhile activities that go beyond those provided by the district. Minutes shall be kept of student organization meetings and shall properly reflect all financial activities.
(cf. 1321 -Solicitation of funds from and by students)
(cf. 3554 -Other Food Sales)
Student funds shall be managed in accordance with sound business procedures designed to encourage the largest possible educational return to students without sacrificing the safety of funds or exposing students to undue responsibility or unnecessary routine.
With Board of Education approval, student funds shall be held or invested in one of the following ways:
1. Deposited or invested in a federally insured bank or savings and loan; or in a state or federally insured credit union. (Education Code 48933)
2. Invested in U.S. savings bonds or obligations. (Education Code 48933)
3. Loaned to other district student organizations or invested in district property improvements pursuant to Education Code 48936.
Student funds shall be disbursed according to procedures established by the student organization. All disbursements must be approved by a Board-designated official, the certificated employee who is the student organization advisor, and a student organization representative. (Education Code 48933)
The principal or designee shall be responsible for the proper conduct of all student organization financial activities. The Superintendent or designee shall periodically review the organizations' general financial structures and accounting procedures.
The Board shall provide an annual audit of student accounts by a certified public accountant or licensed public accountant. Auditing cost shall be paid from district funds. (Education Code 41020)
(cf. 3400 -Management of District Assets/Accounts)
41020 Requirement for annual audit
Policy ELK GROVE UNIFIED SCHOOL DISTRICT
adopted: June 19, 1985 Elk Grove, California