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Elk Grove USD  |  AR  6145  Instruction

Extracurricular (Including Interscholastic Athletics) And Cocurricular Activities   

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Definitions

For purposes of applying eligibility criteria for student participation, extracurricular and cocurricular activities shall be defined as follows: (Education Code 35160.5)

1. Extracurricular activities (including interscholastic athletics) are not part of the regular school curriculum, are not graded, do not offer credit, do not take place during classroom time, and have all of the following characteristics:

a. The program is supervised or financed by the school district.

b. Students participating in the program represent the school district.

c. Students exercise some degree of freedom in the selection, planning, or control of the program.

d. The program may include both preparation for performance and performance before an audience or spectators.

*Throughout the document, extracurricular activities (including interscholastic athletics) will be referred to as EA/IA.

2. Cocurricular activities are programs that may be associated with the curriculum in a regular classroom.

An activity is not an extracurricular or cocurricular activity if either of the following conditions applies: (Education Code 35160.5)

1. It is a teacher-graded or required program or activity for a course which satisfies the entrance requirements for admission to the California State University or the University of California.

(cf. 6143 - Courses of Study)

2. It is a program that has as its primary goal the improvement of academic or educational achievement of students.

Extracurricular Activities (Including Interscholastic Athletics) Eligibility Requirements

The grade point average (GPA) used to determine eligibility for EA/IA shall be based on grades of the last previous grading period during which the student attended class at least a majority of the time. If a student was not in attendance for all, or a majority of, the grading period due to absences excused by the school for reasons such as serious illness or injury, approved travel, or work, the GPA used to determine eligibility shall be the grading period immediately prior to the excluded grading period(s). (Education Code 35160.5)

(cf. 5113 - Absences and Excuses)

When a student becomes ineligible to participate in EA/IA in the upcoming grading period, or when he/she is subject to probation, the principal or designee shall provide written notice to the student and his/her parent/guardian.

All students who wish to participate in EA/IA must:

l. Have earned a 2.0 grade average in their overall district 7-12 program for the grading period prior to their participation and for each succeeding grading period during participation.

Exception: Eligibility for the winter athletic season in schools on a traditional semester calendar, where "quarter grades" (grades of progress) are issued, will be determined by the first quarter grades. The student must have earned a 2.0 GPA.

2. Meet standards of satisfactory citizenship.

3. Have a satisfactory attendance record.

4. Must be enrolled as a student at the comprehensive secondary school sponsoring the sport and/or activity. If the sport/activity is not available at the student's comprehensive secondary school, the student may transfer to the comprehensive secondary school fielding that sport/activity. The student will be eligible for that sport/activity only.

In addition, the associated student body president shall maintain at least a 2.5 grade point average.

The administration shall establish:

1. Annually a list of organizations and/or activities that are subject to this policy.

2. Administrative procedures for implementation of this policy.

For the purpose of clarification, the following terms will be used to determine academic eligibility:

* Grades of Progress:

"Progress Reports" Data processor generated grades assigned to a student, but not officially recorded on a transcript.

* Grades of Record:

"Final Report Cards" Data processor generated grades assigned to a student and officially recorded on a transcript (recorded on the student's transcript at the end of the term/semester.)

Initial Eligibility

All students who wish to participate in EA/IA must:

1. Have earned a minimum 2.0 grade point average based on the applicable grading period immediately prior to their participation, with no more than one fail. Credits earned will be a factor in computing grade point averages.

2. Maintain standards of satisfactory citizenship.

3. Maintain satisfactory attendance record as defined by Board Policy.

Schools reserve the right to restrict try-outs to only academically eligible students.

For Academic Eligibility, Grades of Record and Grades of Progress are defined as:

A. Grades of Record: data processor-generated grades assigned to a student and officially recorded on a transcript.

B. Grades of Progress: data processed-generated grades assigned to a student but not officially recorded on a transcript; on traditional semester calendar these are "quarter" grades issued after the first 9 weeks of each semester; on a block /4 term calendar these are grades issued after the first 4-6 weeks of each term.

EXCEPTION: Eligibility for the winter athletic season in schools on a traditional semester calendar, where "quarter grades" (grades of progress) are issued, will be determined by the first quarter grades.

For athletic eligibility, satisfactory progress toward graduation shall be defined as:

1. Maintain minimum progress toward meeting the high school graduation requirements.

a. At least 40 credits earned by the start of grade 10

b. At least 90 credits earned by the start of grade 11

c. At least 150 credits earned by the start of grade 12

2. In addition, the associated student body president shall maintain at least a 2.5 grade point average.

The site administration shall establish:

1. Annually a list of organizations and/or activities that are subject to this policy.

2. Administrative procedures for implementation of this policy.

Continuing Eligibility

All students who wish to continue to participate in EA/IA remain eligible if:

1. The student maintains a minimum 2.0 grade point average on applicable grading period, with no more than one fail.

2. The student maintains standards of satisfactory citizenship.

3. The student maintains satisfactory attendance record as defined by Board Policy.

Summer School/ Intersession To Affect Extracurricular Activities (Including Interscholastic Athletics) Eligibility

Students who have demonstrated a satisfactory attendance record of ninety percent actual attendance and have met standards of satisfactory citizenship in all courses and in the school and in related school activities during the final grading period have the option of having summer school (or intersession) course work affect their EA/IA eligibility. In selecting summer school (or intersession) course work for this purpose, the student must repeat the same course(s) in which grade(s) from preceding grading period caused the ineligibility.

In the event identical courses are not available, the student may substitute other course work at the same or higher level of difficulty. All substitute course work must have the prior approval of the school site's counselor, appropriate school site department chairperson, and final approval of the school site principal before the student enrolls in the summer school (or intersession) program.

Probation Provisions

Students whose academic performance has been affected by a long-term medical problem, personal family duress or tragedy or other conditions beyond the control of the student and family may petition the school for a one-time, academic probationary period not to exceed nine weeks.

Requests for probation will be heard by a committee consisting of a minimum of three persons that may include a site administrator, counselor or designee, classroom teacher, and athletic/activity director. The probation committee will determine if the request meets the above criteria. The committee may request written verification of any conditions that affect academic performance.

Should probation be granted, the committee will develop a contract between the student, family and school that clearly outlines the extended academic performance expected during the probationary period. A student who does not achieve educational progress as defined by the probationary committee may lose his or her eligibility either during or at the end of the probationary period.

Schools shall report any student who is granted probation for athletics to the district athletic director.

Supervision

All EA/IA and cocurricular activities conducted under the name or auspices of a district school or any class or organization of the school, regardless of where the activities are held, shall be under the direct supervision of certificated employees. (5 CCR 5531)

Any noncertificated person working with students in a district-sponsored EA/IA and cocurricular student activity program shall possess an Activity Supervisor Clearance Certificate from the Commission on Teacher Credentialing or shall have cleared a Department of Justice and Federal Bureau of Investigation criminal background check prior to beginning his/her duties, in accordance with BP 4127/4227/4327 - Temporary Athletic Team Coaches. (Education Code 49024)

(cf. 1240 - Volunteer Assistance)

(cf. 4112.5/4212.5/4312.5 - Criminal Record Check)

(cf. 4127/4227/4327 - Temporary Athletic Team Coaches)

Regulation ELK GROVE UNIFIED SCHOOL DISTRICT

approved: October 29, 1984 Elk Grove, California

revised: August 19, 1985

revised: January 20, 1987

revised: February 17, 1987

revised: February 18, 1992

revised: September 8, 1992

revised: September 20, 1999

revised: March 14, 2018

revised: June 24, 2019