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Elk Grove USD  |  AR  6161.1  Instruction

Selection And Evaluation Of Instructional Materials   

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Selection and Adoption of Instructional Materials

In recommending textbooks or other instructional materials, including digital materials, for adoption by the Board of Education, the Superintendent or designee shall ensure that such materials are aligned to any applicable academic content standards adopted by the State Board of Education (SBE) pursuant to Education Code 60605 and/or district-recognized program standards. Instructional materials, broadly defined, include, but are not limited to, the following: publisher provided textbooks and workbooks, technology-based materials, and tests/assessments.

(cf. 6011 - Academic Standards)

For grades K-8, the Superintendent or designee shall select instructional materials from among the list of materials approved by the SBE, and/or materials that have not been approved by the SBE but are aligned with the state academic content standards and/or the Common Core Standards. (Education Code 60200, 60210)

For grades 9-12, the Superintendent or designee shall review instructional materials in history-social science, mathematics, English/language arts, and science using a standards map in order to determine the extent to which the materials are aligned to state academic content standards.

Criteria for Selection and Adoption of Instructional Materials

Instructional materials adopted by the Board of Education shall:

1. For grades K-8, be selected from among the list of materials approved by the State Board of Education in accordance with law for basic instructional materials (Education Code 60200)

2. For grades 9-12, materials are provided by publishers that comply with the requirements of Education Code 60040-60052, 60060-60062, and 60226 (Education Code 60400)

3. Do not reflect adversely upon persons because of their race or ethnicity, gender, religion, disability, nationality, sexual orientation, occupation, or other characteristic listed in Education Code 220, nor contain any sectarian or denominational doctrine or propaganda contrary to law (Education Code 51501-60044)

(cf. 0410 - Nondiscrimination in District Programs and Activities)

4. To the satisfaction of the Board, are accurate, objective, current, and suited to the needs and comprehension of district students at their respective grade levels (Education Code 60045)

5. With the exception of literature and trade books, use proper grammar and spelling (Education Code 60045)

6. Do not expose students to a commercial brand name, product, or corporate or company logo unless the Board makes a specific finding that the use is appropriate based on one of the following: (Education Code 60048, 60200)

a. The commercial brand name, product, or corporate logo is used in text for an educational purpose as defined in guidelines or frameworks adopted by the SBE

b. The appearance of a commercial brand name, product, or corporate logo in an illustration is incidental to the general nature of the illustration

(cf. 1325 - Advertising and Promotion)

7. If the materials are technology-based materials, both are available and comparable to other, equivalent instructional materials (Education Code 60052)

8. Meet the requirements of Education Code 60040-60043 for specific subject content.

9. Support the district's adopted courses of study and curricular goals

(cf. 6141 - Curriculum Development and Evaluation)

(cf. 6142.2 - World/Foreign Language Instruction)

(cf. 6142.8 - Comprehensive Health Education)

(cf. 6142.91 - English/Language Arts Instruction)

(cf. 6142.92 - Mathematics Instruction)

(cf. 6142.93 - Science Instruction)

(cf. 6142.94 - History-Social Science Instruction)

(cf. 6143 - Courses of Study)

(cf. 6146.1 - High School Graduation Requirements)

10. Contribute to a comprehensive, balanced curriculum

11. Demonstrate reliable quality of scholarship as evidenced by:

a. Accurate, up-to-date, and well-documented information

b. Objective presentation of diverse viewpoints

c. Clear, concise writing and appropriate vocabulary

d. Thorough treatment of subject matter

12. Provide for a wide range of materials at all levels of difficulty, with appeal to students of varied interests, abilities, and developmental levels

13. Include materials that stimulate discussion of contemporary issues and improve students' thinking and decision-making skills

14. Contribute to the proper articulation of instruction through grade levels

15. As available, have corresponding versions available in languages other than English

16. Include high-quality teacher's guides

17. Meet high standards in terms of the quality, durability, and appearance of paper, binding, text, and graphics

18. When available, include options for lighter weight materials in order to help minimize any injury to students by the combined weight of instructional materials

Instructional Materials Evaluation Committee

The Superintendent or designee may establish an instructional materials evaluation committee, under the auspice of the Curriculum/Professional Learning Department, to evaluate and recommend instructional materials for Board of Education approval. This committee shall consist of a majority of teachers and may also include administrators and other staff who have subject-matter expertise.

(cf. 1220 - Citizen Advisory Committees)

The committee shall review instructional materials using criteria provided above and in law, and shall provide the Superintendent and the Board of Education with documentation supporting its recommendations.

Principals are asked to submit names of teachers who have competency in the given content area and the capacity for committee cooperation in accomplishing the task. There shall be representatives from primary, intermediate, middle school, and high school levels. The final selection of personnel is made by the chairperson of the appropriate K-12 steering committee and the Director of Curriculum/Professional Learning (the Superintendent's designate to the curriculum steering committee).

Input from parents/guardians and other community members shall be encouraged. Final selections of instructional materials by the committees for recommendation of adoption shall be displayed and district teachers and parents / guardians are invited to review them.

The instructional materials selection committee submits their recommendation to the appropriate K-12 content-area steering committee. Following their approval, the recommendations are forwarded to the Curriculum, Council, Principals' Council, and Superintendent's Cabinet. Once they have approved the recommendations, the instructional materials are recommended to the Board of Education for adoption.

Upon formal adoption by the Board of Education, instructional materials are ordered by Instructional Materials Services in the Curriculum/Professional Learning Department at the ratio determined at the time of adoption based on student enrollment numbers. The district shall use state funds to ensure that each student is provided with newly adopted instructional materials.

The Board of Education must approve instructional materials when 16 or more copies or digital subscriptions or licenses are purchased at any site. Fewer than 16 copies or digital subscriptions or licenses may be ordered for resource purposes. An exception to this approval is when instructional materials are requested for high school students enrolled in a community college course that is being hosted on an EGUSD high school campus. Materials may exceed the 16 limit rule for this purpose only.

Complaints concerning instructional materials shall be handled in accordance with law, Board policy, and administrative regulation.

(cf. 1312.2 - Complaints Concerning Instructional Materials)

Conflict of Interest

To ensure integrity and impartiality in the evaluation and selection of instructional materials, any district employee participating in the evaluation of instructional materials and not otherwise designated in the district's conflict of interest code, shall:

1. Not accept any emolument, money, or other valuable thing or inducement, to directly or indirectly introduce, recommend, vote for, or otherwise influence the adoption or purchase of any instructional material (Education Code 60072)

Sample copies of instructional materials are excepted from this prohibition. (Education Code 60075)

2. Not be employed by nor receive compensation from the publisher or supplier of the instructional materials or any person, firm, organization, subsidiary or controlling entity representing it

3. Not have and will not negotiate contractual relationship with the publisher or supplier of the instructional materials or any person, firm, organization subsidiary or controlling entity representing it

4. Not have an interest as a contributor, author, editor, or consultant in any textbook or other instructional material submitted to the district

(cf. 9270 - Conflict of Interest)


approved: October 29, 1984 Elk Grove, California

revised: August 5, 1991

revised: July 5, 1994

revised: April 30, 2008

revised: August 12, 2019