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Elk Grove USD  |  BB  9322  Board Bylaws

Agenda/Meeting Materials   

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Board agendas shall state the meeting time and place and shall briefly describe each business item to be transacted or discussed, including items to be discussed in closed session. (Government Code 54954.2)

(cf. 9122 -Secretary)

(cf. 9320 -Meetings and Notices)

(cf. 9321.1 -Closed Session Purposes and Agendas)

The agenda shall provide members of the public the opportunity to address the Board on any agenda item before or during the Board's consideration of the item. The agenda shall also provide members of the public an opportunity to testify at regular meetings on matters which are not on the agenda but which are within the subject matter jurisdiction of the Board. (Education Code 35145.5, Government Code 54954.3)

Notices of special meetings at which action is proposed shall provide an opportunity for the public to address the Board on the item before action is taken. (Government Code 54954.3)

(cf. 9323 -Meeting Conduct)

Any member of the public may request that a matter within the jurisdiction of the Board be placed on the agenda of a regular meeting. The request must be in writing and submitted to the Superintendent with supporting documents and information, if any, at least ten (10) working days before the scheduled meeting date. The Superintendent or designee will decide whether a request is within the subject matter jurisdiction of the Board and whether an item is appropriate for discussion in open or closed session.

Any Board member may submit an item for the Board agenda any time before the agenda is posted. Items submitted less than a week before the scheduled meeting date may be postponed to a later meeting.

When an item properly posted for a regular meeting is continued to a subsequent meeting, it does not have to be on the agenda of the subsequent meeting if it occurs within five days. The Board shall publicly identify the item before discussing it. (Government Code 54954.2)

All public communications with the Board are subject to requirements of relevant Board policies and administrative regulations.

(cf. 1312.1 -Complaints Concerning School Personnel)

(cf. 1312.2 -Complaints Concerning Instructional Material)

(cf. 1312.3 -Uniform Complaint Procedures)

(cf. 1340 -Access to District Records)

(cf. 3320 -Claims and Actions Against the District)

(cf. 5144.1 -Suspension/Expulsion)

(cf. 9323.2 -Actions by the Board)

Consent Items

In order to promote efficient meetings, the Board may act upon more than one item by a single vote through the use of a consent agenda. Consent items are items of a routine nature or items for which no Board discussion is anticipated and for which the Superintendent recommends approval.

In accordance with law, the public has a right to comment on any consent item. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

Board Member Preparation

A copy of the agenda shall be forwarded to each Board member at least three days before each regular meeting, together with the Superintendent or designee's report, minutes to be approved, copies of communications, reports from committees, staff, citizens and others, and other available documents pertinent to the meeting.

When special meetings are called, the secretary and president shall make every effort to distribute the agenda and support materials to Board members as soon as possible.

Board members shall review agenda materials before each meeting. Individual members may confer directly with the Superintendent or designee to request additional information on agenda items.

(cf. 9200 -Board Members)

Legal Reference:


35144 Special meetings

35145 Public meetings

35145.5 Right of public to place matters on agenda


6250-6270 Public Records Act

53635.7 Separate item of business

54954.1 Mailed agenda of meeting

54954.2 Agenda posting requirements; board actions

54954.3 Opportunity for public to address legislative body

54954.5 Closed session item descriptions

54956.5 Emergency meetings

54957.5 Public records

54960.2 Challenging board actions; cease and desist


12101-12213 Americans with Disabilities Act


35.160 Effective communications

36.303 Auxiliary aids and services


Mooney v. Garcia, (2012) 207 Cal.App.4th 229

Caldwell v. Roseville Joint Union High School District, 2007 U.S. Dist. LEXIS 66318

Management Resources:


Call to Order: A Blueprint for Great Board Meetings, 2010

The Brown Act: School Boards and Open Meeting Laws, rev. 2009


The Brown Act: Open Meetings for Legislative Bodies, rev. 2003


CSBA, Agenda Online:

California Attorney General's Office:


adopted: October 1, 1984 Elk Grove, California

revised: April 3, 1989

revised: November 16, 1992

revised: June 6, 1994

revised: June 19, 1995