Escondido Union ESD | AR 3314.3 Business and Noninstructional Operations
Credit Card Accounts And Usage
District credit card accounts may be activated for board, cabinet, purchasing department, and other staff members identified by the superintendent or designee to be used for purchases related to official district business, including, but not limited to, travel, conference registration, conference materials, or other district purchases that cannot be paid for by the regular purchase order procedures due to time constraints or other reasons.
Maximum indebtedness at any time for each card will be $2,000 for board members, cabinet, and other staff members identified by the superintendent or designee. A $10,000 limit shall be assigned to the card held by each district buyer. A $5,000 limit shall be assigned to the card held by the Director of Nutrition Services and a $20,000 limit shall be assigned to the card held by the Director of Purchasing.
All credit cards, other than those assigned to purchasing department and nutrition services department personnel, will be maintained by the superintendent's secretary and will be checked out by the secretary as needed to the cardholder.
Every cardholder shall agree to all terms and conditions established by the district. The credit card may not be used for personal items or charges. The cardholder is personally responsible for guaranteeing that all charges are for appropriate district expenses, that purchases are within budget limits, and that the purchase does not violate any other law, regulation, or policy of the Board of Education. Neither the bank nor the district assumes responsibility for non-district purchases. Under no circumstances may the cardholder use the district credit card for any inappropriate purchase. The cardholder shall immediately notify the assistant superintendent, business services, and the authorizing bank if the card is lost, stolen, or in the possession of an unauthorized person.
All district credit cardholders will sign a statement agreeing to district terms and conditions for use and will follow all procedures set forth by the business services division for reporting and accounting for all credit card transactions.
ESCONDIDO UNION SCHOOL DISTRICT
April 27, 2018 Escondido, California