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Escondido Union HSD  |  BP  3551  Business and Noninstructional Operations

Food Service Operations   

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The Governing Board intends that, insofar as possible, the school food services program shall be a self-supporting, nonprofit program. Upon recommendation of the Superintendent or designee, the Board shall review and approve menu prices. Program financial reports shall be presented regularly to the Board.

Meals may be offered to employees and Board members as a matter of convenience. Since these meals may include federally donated food commodities, their price shall be set in accordance with state and federal guidelines.

The Superintendent or designee shall establish a cafeteria fund independent of the district's general fund.

The wages, salaries and benefits of food service employees shall be paid from the cafeteria fund. (Education Code 38103)

Payments for Meals

The goal of the Escondido Union High School District (EUHSD) is to provide students with healthy meals each day. However, unpaid charges place a large financial burden on our Food Services Department. The purpose of this policy is to insure compliance with federal reporting requirements for the USDA Child Nutrition Program, and to provide oversight and accountability for the collection of outstanding student meal balances.

The intent of this policy is to establish uniform meal account procedures throughout the EUHSD. The provisions of this policy pertain to regular priced school breakfast and lunch meals only. While the USDA Child Nutrition Program does not require that a student who pays for regular priced meals be served a meal without payment, the EUHSD provides this policy as a courtesy to those students in the event that they forget or lose their lunch money.

Full Pay Students - Students will pay for meals at the district's published standard rate each day. Students must prepay or pay cash at the register for all meals and a la carte purchases. When a student's account balance reaches zero, no a la carte items will be sold to the student, and he/she will only be offered to charge up to (2) meals total, which can be either for breakfast or lunch. Meals may be denied after the 2 meal total has been given and who does not provide the required payment for that meal. No a la carte or snack items will be allowed to be sold if the account has a negative balance, even if the student offers to pay in cash.

Free Meal Benefit - Free status students will be allowed to receive a free breakfast and lunch each day. A la carte purchases must be prepaid. No a la carte or snack items will be allowed to be sold if the account has a negative balance, even if the student offers to pay in cash.

Reduced Meal Benefit - Reduced status students will be allowed to receive a breakfast and lunch meal at no charge each day. A la carte purchases must be prepaid. No a la carte or snack items will be allowed to be sold if the account has a negative balance, even if the student offers to pay in cash.

Parents/Guardians - Parents and/or Guardians are responsible for meal payment to the food service program. Notices of low or deficit balances will be sent to parents/guardians every two weeks during the school year.

School Cafeterias - All school cafeterias possess computerized point of sale/cash register systems that maintain records of all monies deposited and spent for each student and said records are available by setting up an account at or by speaking with the cafeteria lead.

Students/Parents/Guardians - All students, parents or guardians can pay for meals in advance via online at or by check or by cash payable to Student Nutrition Services. Further details are available on our webpage at services. Funds should be maintained in accounts to minimize the possibility that a student may be without meal money on any given day. Any remaining funds for a particular student will be carried over to the next school year.

Unpaid and Delinquent Meal Charges

Uncollected Balances - Balances that are severely past due will result in an account hold, with students not able to purchase any a la carte items unless the balance is paid. A full meal may be purchased with cash. Balances will be reported to the school principal or counselor for additional help with collections and only communicated to parents/ legal guardians. On June 30th of the current school year, all uncollected balances become the property of EUHSD and a transfer from the general fund will be made to School Nutrition fund 13 to zero out balances.

Reimbursement Claims

Refunds - Refunds for withdrawn and graduating students; a written request for a refund of any money remaining in their account must be submitted. An e-mail request is also acceptable. Students who are graduating at the end of the year will be given the option to transfer to a sibling's account with a written request.

Unclaimed Funds - Unclaimed funds must be requested within one school year. Unclaimed funds will then become the property of the EUHSD.

Balanced Owed - Collection of owed balances will follow collection procedures. Notices of negative balances are mailed or emailed every two weeks.

If a student is without meal money on a consistent basis, the administration will investigate the situation more closely and take further action as needed. If financial hardship exists, parents and families are encouraged to apply for free or reduced price lunches for their student.

Legal Reference:


38090-38095 Cafeterias, funds and accounts

38100-38103 Cafeterias, allocation of charges

42646 Alternate payroll procedure

45103.5 Contracts for management consulting services

49490-49493 School breakfast and lunch programs

49500-49505 School meals


210.1-210.31 National School Lunch Program

220.1-220.21 National School Breakfast Program

Management Resources:


0701.00 Adult and Sibling Meals in the National School Lunch and School Breakfast Programs, No. 00-111


CDE, Nutrition Services Division:

U.S. Department of Agriculture; Child Nutrition Programs:


adopted: September 18, 2001 Escondido, California

revised: August 7, 2018