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Escondido Union HSD  |  BP  6153  Instruction

School-Sponsored Trips   

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The Governing Board recognizes that school-sponsored trips are important components of a student's development. Besides supplementing and enriching classroom learning experiences, such trips encourage new interests among students, make them more aware of community resources, and help them relate their school experiences to the outside world. The Board believes that careful planning can greatly enhance the value and safety of such trips.

If the Board allocates funds for school-sponsored trips, individual schools may be provided with budgetary allocations so that they can plan ahead. Special trip expense funds may be established when necessary for fund-raising purposes.

(cf. 1321 - Solicitation of Funds from and by Students)

(cf. 6145 - Extracurricular and Cocurricular Activities)

All trips involving out-of-state or overnight travel shall require the prior approval of the Board. Other trips may be approved by the Superintendent or designee.

Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee. The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All other school-sponsored trips shall be approved in advance by the principal.

(cf. 3312.2 - Educational Travel Program Contracts)

The principal shall establish a process for approving a staff member's request to conduct a school-sponsored trip. When planning trips, staff shall consider student safety, objectives of instruction, the most effective use of instructional time, the distance from school, district and student expense, and transportation and supervision requirements. Principals may exclude from the trip any student whose presence on the trip would pose a safety or disciplinary risk.

(cf. 3530 - Risk Management/Insurance)

(cf. 3541.1 - Transportation for School-Related Trips)

(cf. 5142 - Safety)

(cf. 5143 - Insurance)

(cf. 5144 - Discipline)

(cf. 5144.1 - Suspension and Expulsion/Due Process)

Principals shall ensure that teachers develop plans which provide for the safety of students and their proper supervision by certificated staff on all school-sponsored trips. Other school employees and parents/guardians also may participate in this supervision and may be asked to attend preparatory training sessions and/or meetings.

(cf. 3541 - Transportation: School-Related Trips)

(cf. 5143 - Insurance)

Exclusion of Students from Participation Because of Lack of Funds Prohibited

No student shall be prevented from making a field trip because of lack of sufficient funds. District funds can be used for local educational field trips. No identifiable group shall be authorized to take a field trip if any student who is a member of that group will be excluded from participation because of lack of sufficient funds. However, a trip may be authorized as an elective activity for students. The district or school is not responsible for obtaining funding for students to participate in such elective activities.

Study Trips

In advance of a study trip, teachers shall determine educational objectives which relate directly to the curriculum. Principals shall ensure that teachers develop plans which provide for the best use of students' learning time while on the trip. Teachers also shall provide appropriate instruction before and after the trip.

Non-School Sponsored Trips

Educational tours may be promoted on school premises only if they are sponsored by the district. Employees engaged in planning, organizing or leading tours as a private business shall make it clear that they do not represent the school or district. All activities relating to such tours must be carried on outside of school hours and off school premises.

1. Nonschool-Sponsored Trips. Trips that are funded by individual students and/or private sources and are not affiliated with the school site or the district are nonschool-sponsored trips. The district accepts no responsibility or liability for such trips.

a. Funding. Except for PTA groups, no nonschool-sponsored group may collect money on the school site or use the ASB account as a trust account or a holding account. Checks for nonschool-sponsored field trips shall not be made payable to the school.

b. Disclaimers. All fliers, handouts, brochures, and the like must carry a statement that the trip is not school or district-sponsored, not supervised by school/district personnel, not funded by the school/district, and must include the sponsoring group's name. The school site bulletin may be used with the principal's approval if the disclaimer and sponsor's name are included.

c. School name. The school name is not to be used in promoting the trip or for fund-raising purposes.

2. Nonauthorized Teacher-Sponsored Trips. At times some teachers conduct field trips during noncontract time. While these trips are neither school-sponsored, school-affiliated, nor school-approved, they are considered nonauthorized, teacher-sponsored trips and must meet the same requirements as other nonschool-sponsored trips listed above. In addition, the following conditions must be met:

a. Notification of parents. Parents must be notified in writing by the sponsoring teacher that:

(1) The teacher is not on duty and is not functioning as a district employee; and

(2) No course credit will be given for the trip.

b. Recruitment. There must be no solicitation for participation nor distribution of materials during class time or in the teacher's classroom.

c. Meetings. No meetings related to the trip are to be held on the school site.

d. School stationery. No school letterhead stationery is to be used by the teacher in connection with the trip.

e. Materials. No materials are to be produced or copied using school district equipment or supplies.

Legal Reference:


8760 Authorization of outdoor science and conservation programs

32040-32044 First aid equipment: field trips

35330 Excursions and field trips

35331 Provision for medical or hospital service for pupils (on field trips)

35332 Transportation by chartered airline

35350 Transportation of students

44808 Liability when pupils not on school property

48908 Duties of pupils; authority of teachers


17540 Travel promoters

17550-17550.9 Sellers of travel

17552-17556.5 Educational travel organizations

Management Resources:


American Red Cross:

California Association of Directors of Activities:

U.S. Department of Homeland Security:


adopted: January 13, 2009 Escondido, California