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Fontana USD  |  0000 |  E  0420  Philosophy, Goals, Objectives and Comprehensive Plans

School Plans/Site Councils   

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School Site Council Bylaws

ARTICLE I

The Fontana Unified School District recognizes the [Name of School] School Site Council.

Hereinafter the School Site Council may be referred to as the Council.

ARTICLE II

Purpose

The School Site Council is required, under state law, to serve as the school community representative body for determining the focus of the school's academic instructional program and all its related categorical resources. The School Site Council has responsibility for these duties:

1. Analyze and evaluate the academic achievement of all students in the school.

2. Obtain recommendations from school site advisory, standing and special committees regarding the focus of the School's Single Plan for Student Achievement.

3. Develop and approve the school plan and all related proposed expenditures in accordance with all state and federal laws and regulations.

4. Recommend the school plan, including related budget expenditures, to the local governing board.

5. Provide ongoing monitoring of the implementation of the plan and budgets/expenditures.

6. Revise the school plan, including expenditures, timelines and evaluation criteria, as needed.

7. Participate in all local, state and federal reviews of the school's program for compliance and quality.

8. Annually evaluate the effectiveness of the school's progress toward meeting school goals to raise student achievement for all students.

9. Encourage broad representation of parents, community members, teachers and students, if appropriate, including all socioeconomic, ethnic and programmatic groups represented in the school in leadership roles and in the activities of the School Site Council.

10. Carry out all other duties assigned to the council by the district governing board and by state or federal law.

Refer to FUSD SSC Meeting Topic Calendar and Checklist for procedures, timelines, and requirements.

Every two years, a School Advisory Committee (SAC) required under the Economic Impact Aid-State Compensatory Education (EIA-SCE) Program may elect to have the School Site Council serve as the site leadership body for this program. The School Site Council will assist the principal and staff to:

1. Develop a detailed school plan for low income, educationally disadvantaged and English Learner students as a part of the Single Plan for Student Achievement that is submitted to the local board of education.

2. Annually evaluate the effectiveness of the EIA-SCE program.

3. Monitor the implementation of the EIA-SCE Program.

4. Carry out all other duties assigned to the committee by the district governing board, district advisory committee and state or federal law.

5. Select three representatives, to the Fontana Unified District Advisory Committee (DAC). Two shall be a parent/guardian of a student attending the school and the other a staff member employed at the school. (Parent members are elected in a general election. A staff member is appointed by the Principal. See Article 3, Section B of the FUSD DAC Bylaws.)

Annually, the School Site Council votes to determine whether the school will participate in the School-based Coordination Program. As a part of this vote, the School Site Council will identify those programs that the school chooses to coordinate. (i.e., School-Library Improvement Block Grant; GATE; EIA-SCE)

ARTICLE III

Membership

Section 1: Size and Composition

The School Site Council will be composed of (enter number) members.

Half of the representation on the council shall be from the school staff. This council half will include:

(1) Principal

(_) Classroom Teachers, selected by classroom teachers

Classroom teachers shall constitute the majority of those persons representing the school staff.

(_) Other school personnel, selected by other school personnel

This position is open to all certificated and classified staff other than the Principal or classroom teachers.

-AND-

Elementary: The remaining half on the council shall be:

(_)Parents or community members, selected by parents at the school

Parents who are employed by the school may not serve as parent members.

(Secondary): The remaining half on the council shall be evenly distributed between:

(_) Parents or community members, selected by parents at the school;

(_) Students, selected by students

Parents who are employed by the school may not serve as parent members.

Section 2: Term of Office

All members of the Council shall serve for a term of two years. In order to achieve staggered membership, one-half, or the nearest approximation, of each representative group shall be selected during the odd years and the remaining number of members selected during the even years.

At the end of each representative member's term, membership terminates. In order to continue to serve as a council member, the member must be re-selected by the appropriate representative group.

"New School" Councils: With the exception of the principal, a chance method or lottery will be used to determine the length of each member's term at the first council meeting.

Section 3: Selection/Election of Members

Elections of council members shall be held each year in within the last 6 weeks (preferred) or the first 6 weeks of each school year.

Annually, the School Site Council will establish an Election Committee composed of a teacher, other school personnel, a parent and student, if appropriate, to oversee the election of council members.

Election Committee: The duties of the committee shall be to supervise the election procedure, to identify nominees on the basis of the nominating representatives on the basis of the election procedure.

The following procedures shall be followed in nominating candidates for SSC:

Teachers(classroom teacher): Nomination forms will be distributed to the teachers in their school site mailboxes. A person may self-nominate. The form provides a space for a name and a brief statement about the nominee (no more than 30 words), which will be included on the paper ballot. Teachers will return the nomination form to a designated location, maintained by an election committee member or Principal or designee of the Principal.

Parent/Guardians: Nomination forms will be distributed will be distributed to parents by mail or by issuing them to students to deliver home to parents. A person may self-nominate. The form provides a space for a name and a brief statement about the nominee (no more than 30 words), which will be included on the paper ballot. Parents will return the nomination form, by a specified date, by mailing it to the Principal, delivering it in person to school personnel, or sending it to school with a student, for the student to give to their teacher. School personnel receiving parent nomination forms shall deliver the forms to a secure location, maintained by an election committee member or Principal or designee of the Principal, by the end of the school day.

Other School Personnel: Nomination forms will be distributed to school personnel in their school site mailboxes. A person may self-nominate. The form provides a space for a name and a brief statement about the nominee (no more than 30 words), which will be included on the paper ballot. School Personnel will return the nomination form to a designated location, maintained by an election committee member or Principal or designee of the Principal.

Students, if appropriate: Nomination forms will be distributed to students at school during a designated time during the school day. A person may self-nominate.

Students will return the nomination form to their teacher. The teacher will submit those forms by the end of the school day, to a secure location, maintained by an election committee member, Principal or designee of the Principal.

The following procedures shall be followed in selecting/electing council member. Election ballots shall be prepared by the Election Committee with the assistance of the Principal and shall be distributed in the following manner to each peer group:

1. Teachers(classroom teacher)

a. Paper Ballot Method: ballots will be distributed to the teachers in their school site mailboxes. After voting the teachers will return their completed ballot, by a specified date, to a secure location, maintained by an election committee member or Principal or designee of the Principal.

b. Electronic Ballot Method: Electronic voting may be used as long as measures are taken that prevent a person from voting more than once. Electronic voting will take place at school, during a designated time window.

2. Parent/Guardians

a. Paper Ballot Method: ballots will be distributed to parents by mail or by issuing them to students to deliver home to parents. After voting Parents will return their completed ballot, by a specified date, by mailing it to the Principal, delivering it in person to school personnel, or sending it to school with a student, for the student to give to their teacher. School personnel receiving parent ballots shall deliver the ballots to a secure location, maintained by an election committee member or Principal or designee of the Principal, by the end of the school day.

b. Electronic Ballot Method: Electronic voting may be used as long as measures are taken that prevent a person from voting more than once. Electronic voting will take place during a designated time window.

3. Other School Personnel

a. Paper Ballot Method: ballots will be distributed to school personnel in their school site mailboxes. After voting school personnel will return their completed ballot, by a specified date, to a secure location, maintained by an election committee member or Principal or designee of the Principal.

b. Electronic Ballot Method: Electronic voting may be used as long as measures are taken that prevent a person from voting more than once. Electronic voting will take place at school, during a designated time window.

4. Students, if appropriate

a. Paper Ballot Method: ballots will be distributed to students at school during a designated time during the school day. After voting students will return their completed ballot to their classroom teacher. The teacher will submit the student ballots by the end of the school day, to a secure location, maintained by an election committee member, Principal or designee of the Principal.

b. Electronic Ballot Method: Electronic voting may be used as long measures are taken that prevent a person from voting more than once. Electronic voting will take place at school, during a designated time window.

In all elections for council members, ties will be decided by lot.

Section 4: Voting Rights

Each member of the Council shall be entitled to one vote and may cast that vote on each matter submitted to a vote of the Council. Absentee ballots shall not be permitted.

An alternate representative may not cast a vote in the absence of the selected member. The role of an alternate is for information collection only.

Conflict of Financial Interest

Council members and designated employees shall not be financially interested in any contract made by the Council or in any contract they make in their capacity as Council members or designated employees. (Government Code 1090)

If a Council member determines that he/she has a financial interest in a decision, as described in Government Code 87103, this determination shall be disclosed and made part of the Council's official minutes. In the case of a designated employee, this announcement shall be made in writing and submitted to the Council. (2 CCR 18700)

Any Council member, who has a personal financial interest in an item presently subject to approval by the Council, must recuse himself/herself from participating in the discussion of the item, must leave the room while the matter is being discussed, and must abstain from voting on the item.  If removing the Council member from the room would cause the loss of a quorum to conduct business, then the person may remain for purposes of maintaining a quorum, but cannot participate in discussion of the item, and must abstain from voting.

A Council member shall abstain from voting on personnel matters that uniquely affect a relative of the Council member. "Relative" means an adult who is related to the person by blood or affinity within the third degree, as determined by the common law, or an individual in an adoptive relationship within the third degree. (Education Code 35107)

A relationship within the third degree includes the individual's parents, grandparents, and great-grandparents, children, grandchildren, and great-grandchildren, brothers, sisters, aunts and uncles, nieces and nephews, and the similar family of the individual's spouse unless the individual is widowed or divorced.

Section 5: Termination of Membership

A member shall no longer hold membership should he or she cease to be a resident of the school or no longer meets the membership requirements under which he or she was selected (i.e., a parent becomes employed by the district).

Membership shall automatically terminate for any member who is absent from all regular meetings for a period of 3 consecutive meetings.

The Council, by an affirmative vote of two-thirds of all the members, can suspend or expel a member.

Section 6: Transfer of Membership

Membership on the Council may not be assigned or transferred.

Section 7: Resignation

Any selected Council member may terminate his or her membership by submitting a written letter of resignation to the Council chairperson.

Section 8: Vacancy

Any vacancy on the Council that occurs during the term of a member shall be filled by:

1. An election of a new member by the appropriate representative group. (preferred)

-OR-

2. Appointment of a new member to fill the remainder of the term. (selected by the remaining peer group members on the Council; not the Council as a whole)

-OR-

3. The seating of a previously elected alternate (in order of election runner-up status, i.e.: 1st runner-up, second runner-up, etc.) to fill the remainder of the term.

ARTICLE IV

Officers

Section 1: Officers

The officers of the Council shall include a chairperson, vice-chairperson, secretary and any other officers the Council shall deem as desirable.

Section 2: Election of Officers and Terms of Office

The officers of the Council shall be elected annually by the Council and shall serve a term for one year or until a successor has been elected.

Any member of the Council, including the Principal, may serve in any officer capacity.

Section 3: Removal of Officers

Any officer may be removed from their office by a two-thirds vote of all Council members.

Section 4: Vacancy in an Officer Position

Any vacancy of office on the Council that occurs during the term of a member shall be filled for the remainder of the officer's term.

A vacancy in any office shall be filled by a special election of the Council. This special election will be included in the posted meeting agenda.

Section 5: Officer Duties

The chairperson shall:

1. Preside at all meetings of the Council.

2. Sign all letters reports and other communications of the Council.

3. Perform all duties incident to the office of the chairperson.

The vice-chairperson shall:

1. Represent the chairperson or council in assigned duties.

2. Substitute for the chairperson in his or her absence.

The secretary shall:

1. Keep minutes of all regular and special meetings of the Council.

2. Promptly transmit to each of the council members and district representative true and correct copies of the minutes of such meetings.

3. Provide all notices in accordance with the provisions of these bylaws.

4. Serve as custodian of the Council records.

5. Maintain a roster of the address, phone number and term of office of each Council member.

6. Maintain a roster of the chairpersons of other school advisory and subcommittee members, including addresses and phone numbers.

7. Perform all duties incident to the office of secretary.

8. Perform such duties that are assigned by the chairperson or the Council.

9. Draft positions or plans for council review.

Annually, each School Site Council shall convene a professional development committee, composed of a majority of teachers, to determine the professional development activities included within the Single Plan for Student Achievement.

ARTICLE V

Committees

Section 1: Standing and Special Committees

The School Site Council may, from time to time, establish standing or special committees to perform various functions as prescribed by the Council. All such committees will include representation from the various representative groups. All appointed individuals and committees serve at the pleasure of the Council and are advisory to it. No standing or special committee may exercise the authority of the Council. A standing or special committee may be abolished by a vote of the Council.

The purpose of these committees may include:

1. Gathering and analyzing data.

2. Examining materials, staffing or funding possibilities.

3. Proposing to the Council strategies for improving the instructional practices.

4. Performing other activities as recommended by the Council to support the purpose of the Council.

Section 2: Standing and Special Committee Membership

Unless otherwise determined by the Council, the Council chairperson shall appoint members of the standing or special committees. A vacancy on a standing or special committee shall be filled by appointment of the chairperson.

Section 3: Standing and Special Committee Term of Office

The Council shall determine the membership terms for all standing and special committees. This term should be communicated to the committee members at the beginning of their assignment.

Section 4: Standing and Special Committee Rules

Each standing and special committee will establish procedural rules that are consistent with the Council's bylaws and the district governing board.

ARTICLE VI

Meetings of the School Site Council

Section 1: Meetings

The Council will annually develop and approve a calendar of meeting dates and times to conduct the business of School Site Council. School Site Council shall meet regularly to complete the requirements of School Site Council as set forth in Education Code and illustrated in the FUSD SSC Meeting Topic Calendar and Checklist.

Section 2: Place of Meetings

The Council shall hold its regular meetings at a facility provided by the school, unless the school principal determines that such a facility accessible to the public, including handicapped persons, is unavailable or does not meet health and/or safety codes. Alternative meeting sites shall be determined jointly by the school principal and Council chairperson.

Section 3: Notice of Meetings

Written notice of the meeting shall be posted at least 72 hours (A special emergency meeting requires a minimum of 24 hour notice) in advance of the meeting at the school site, or any other appropriate place that is accessible to the public. This written notice shall specify the date, time and location of the meeting, and contain an agenda describing each item of business to be discussed or acted upon. Any change in the established date, time or location of the meeting needs to be especially noted in the agenda. The Council shall not take any action on any item of business unless that item appears on the posted agenda or unless the council or committee members present, by unanimous vote, find that there is a need to take immediate action and that the need for action came to the attention of the council or committee subsequent to the posting of the agenda.

Questions or brief statements made at a meeting by members of the Council, committee or public that do not have a significant effect on pupils or employees in the school or school district or that can be resolved solely by the provision of information need not be described on an agenda as items of business.

All required notices shall be delivered to council and committee members no less than 72 hours (A special emergency meeting requires a minimum of 24 hour notice), and no more than 5 days in advance of the meeting, personally, by mail, or by email.

The Council will annually notify representative groups of the meetings schedules through:

1. Inclusion in school communications (i.e., bulletins, newsletters)

2. Posted (i.e., in the school office window, staff room and website).

Section 4: Quorum

The presence of 51% of the Council membership in attendance at the meeting will constitute a quorum. No decision of the Council shall be valid unless a quorum of the membership is present. Affirmative votes by a majority of the Council members present are required to approve any action item under consideration.

In the event of a tie vote, the motion fails to pass; the Council may reconsider the motion again during the same meeting or take the matter up at a different meeting. If there is a tie, and one or more of the votes are an abstention, then the abstentions shall be treated as counting neither as a "yea" or "nay."

Section 5: Conduct of Meetings

Meetings of the Council shall be conducted in accordance with the rules of order established by EC§35147 and the Robert's Rule of Order or an adaptation thereof approved by the Council.

If the Council violates any of the procedural meeting requirements found in EC§35147, and upon demand of any person, the Council shall reconsider the item at its next meeting, after allowing for public input.

Section 6: Meetings Open to the Public

All meetings of the Council and its appointed committees shall be open to the public. Any member of the public shall be able to address the Council during the meeting on any item within the subject matter jurisdiction of the council. Every agenda for regular meetings shall provide an opportunity for members of the public to directly address the School Site Council on any item of interest to the public, before or during the Council's consideration of that item. The Council may not take any action on any item of business unless that item appears on the posted agenda or unless Council members present, by unanimous vote, find that there is a need to take immediate action and that the need for action came to the attention of the Council subsequent to the posting of the agenda.

Each meeting agenda will include a time for public comment. The School Site council will provide opportunities for the public to comment on matters that are not on the agenda, but no action may be taken by the Council. The minutes of the Council meeting are public records and are available to the public.

Any materials provided to a School Site Council shall be made available to any member of the public who requests the materials pursuant to the California Public Records Act [Chapter 3.5 (Commencing with Section 6250) of Division 7 of Title I].

Section 7: Communication with the Local Board of Education

The School Site Council shall implement the rules and regulations as defined in local board policy. The Council may communicate with the board by submitting a letter to the Board of Education office. A School Site Council may request to speak at a local board of education meeting by following district procedures for communicating with the school board.

A local board of education has the right to deny the content and related budget found in the school's Single Plan for Student Achievement. The Board of Education will provide written notification to the Council about their concerns.

Section 8: Uniform Complaint Procedures

Annually, the School Site Council shall participate in training about the district's Uniform Complaint Procedures. This training will review procedures for filling a complaint. If any School Site Council member or member of the public believes that the School Site Council has taken an action that is in violation of their legal authority, the individual or group may file a uniform complaint form with the district.

ARTICLE VII

Bylaw Amendments

An amendment of these bylaws may be made at any regular meeting of the Council by a vote of two-thirds of the members present. Written notice of the proposed amendment must be posted as a part of the agenda and must be submitted to Council members at least 72 days prior to the meeting at which the amendment is to be considered for adoption. Any Amendments must conform to the State of California Consolidated Application Program Guidelines and Federal Title 1 Regulations.

These bylaws will be reviewed and executed by the SSC annually.

In witness thereof, the [Name of School] SSC has caused these bylaws to be duly executed on the day of ____[Month]_____, __[Year]__.

Name of School Site Council President

Signed Date:

Name of School Site Principal

Signed Date:

Exhibit FONTANA UNIFIED SCHOOL DISTRICT

version: September 19, 2012 Fontana, California