Hayward USD | AR 3541.1 Business and Noninstructional Operations
Transportation For School-Related Trips
The district may provide transportation for students, employees, and other individuals for field trips and other school-related trips approved according to Board policy and administrative regulation.
(cf. 3312.2-Educational Travel Program Contract)
(cf. 3540 Transportation)
(cf. 3541 - Transportation routes and Services)
(cf. 6153 - School-Sponsored Trips)
The Superintendent or designee shall determine the most appropriate and cost-effective mode of transportation for each approved trip. He/she may authorize the use of district vehicles, contract to provide transportation, or arrange transportation by the use of other vehicles.
The Superintendent or designee shall ensure that the district or contractor has sufficient liability insurance for transportation on school-related trips.
(cf. 3530 - Risk Management/Insurance)
When district transportation is provided, students may be released from using district transportation only with the advance written permission of their parents/guardians.
School-related organizations requesting transportation shall be fully responsible for the costs of their trips unless funding has been approved by the Governing Board.
(cf. 1230 - School-Connected Organizations)
Transportation by Private Vehicle
Private vehicles shall not be used to provide transportation for school-related trips.
Drivers shall receive safety and emergency instructions which shall be kept in their vehicle.
All student passengers shall submit permission slips signed by their parents/guardians. Teachers shall ensure that each driver has a copy of the permission slip for each student riding in his/her vehicle.
The number of passengers, including the driver, shall not exceed the capacity for which the vehicle was designed. Trucks may not transport more persons than can safely sit in the passenger compartment. The driver shall ensure that the manufacturer's recommendations for his/her vehicle are followed regarding the seating of children in seats equipped with airbags.
The driver or any other person shall not smoke or have in his/her immediate possession a lighted pipe, cigar, or cigarette containing tobacco or any other plant when there is a minor in
the motor vehicle, whether the motor vehicle is in motion or at rest. (Health and Safety Code 118948)
Legal Reference:
EDUCATION CODE
35330 Excursions and field trips
35332 Transportation by air
39830 School bus
39830.1 School pupil activity bus
39860 Transportation to special activities by district
44808 Liability when students not on school property
HEALTH AND SAFETY CODE
118947-118949 Prohibition against smoking in motor vehicle with minor
PUBLIC UTILITIES CODE
5384.2 District not liable for charter-party carrier
VEHICLE CODE
545 School bus, definition
12814.6 Limitations of provisional driver's license
27315 Mandatory use of seat belts in private passenger vehicles
27360-27360.5 Child passenger restraint systems
27363 Child passenger restraint systems, exemptions
Management Resources:
WEB SITES
California Department of Motor Vehicles: http://www.dmv.ca.gov
California Highway Patrol: http://www.chp.ca.gov
California Office of Traffic Safety: http://www.ots.ca.gov
National Highway Traffic Safety Administration: http://www.nhtsa.dot.gov
Regulation HAYWARD UNIFIED SCHOOL DISTRICT
approved: May 5, 1992 Hayward, California
revised: January 30, 2013