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Hayward USD |  AR  5123  Students

Promotion/Acceleration/Retention   

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Kindergarten

Promotion: Students five years old or older who have completed one year of kindergarten shall be admitted to first grade unless the parent/guardian and the Superintendent or designee agree that the student shall continue in kindergarten for not more than one additional school year (Education Code 48011)

Retention: Whenever a student continues in kindergarten for an additional year, the Superintendent of designee shall secure an agreement, signed by the parent/guardian, stating that the student shall continue in kindergarten for not more than one additional school year. (Education Code 46300)

Acceleration from Kindergarten to First Grade

A student enrolled in kindergarten may be admitted to the first grade at the discretion of the Superintendent or designee and with the consent of the parent/guardian, upon determination that the child is ready for first grade work. (Education Code 48011)

Admission shall be subject to the following minimum criteria:

1. The student shall be at least five years of age.

2. The student has attended a public school kindergarten for a long enough time to enable school personnel to evaluate his/her ability.

3. The student is in the upper five percent of his/her age group based on local assessment data.

4. The physical development and social maturity of the student are consistent with his/her advanced academic performance.

5. The principal and Student Success Team must agree that accelerating the student to first grade is the most appropriate academic placement.

6. The parent/guardian of the student has Student Study Team documentation with the school district consenting to the placement in first grade.

Grades 1-8

Promotion

A student enrolled in grades one through eight shall be assessed throughout the school year to determine his/her achievement of academic grade level expectations as defined by the California Content Standards. Students who have completed one year of grades 1-8 and exhibit grade level academic skills shall be promoted to the next grade.

Acceleration

When the teacher determines that a student is academically performing at a level that is more than one full grade level higher than his/her current grade and is developmentally ready, a student may be accelerated to the next higher grade.

Admission shall be subject to the following minimum criteria:

1. The student has attended a public school for a long enough time to enable school personnel to evaluate his/her ability.

2. The student is in the upper five percent of his/her age group based on local assessment data.

3. The physical development and social maturity of the student are consistent with his/her advanced academic performance.

4. The principal and Student Success Team must agree that accelerating the student to the next higher grade level is the most appropriate academic placement.

5. The parent/guardian of the student has SST documentation with the school district consenting to the placement.

Retention

The Superintendent or designee shall identify students who should be retained or who are at risk of being retained at the following grade levels: (Education Code 48070.5)

1. Between grades 1 and 2

2. Between grades 2 and 3

3. Between grades 3 and 4

4. Between grades 4 and 5

5. Between grades 5 and 6

6. Between grades 6 and 7

7. Between grades 7 and 8

8. Between grades 8 and 9

Students between grades 1 and 2, grades 2 and 3, and grades 3 and 4 shall be identified primarily on the basis of their level of reading proficiency in the subject of Reading.

Students between grades 4 and 5, grades 5 and 6, grades 6 and 7, grades 7 and 8, and grades 8 and 9 shall be identified primarily on the basis of their level of proficiency in Reading, English Language Arts, and Mathematics subject areas. (Education Code 48070.5)

Identification of Students at Risk of Retention

Students who fail to meet grade level expectations as identified by the California Content Standards may be considered for retention. To maximize student opportunity to achieve grade level proficiency, instructional interventions will be provided to students in this category. The following procedures will be observed for all students who perform in the at risk of retention:

1. The student will be identified as early in the year as possible with a conference with the parents held in the first trimester/ semester.

2. Instructional intervention programs will be made available and communicated to the student and parents.

3. Parents will be provided with information and appropriate strategies to extend learning at home.

4. All communication, conferences, and parent involvement will be documented.

5. Student progress will be monitored every 6-8 weeks during instructional intervention.

6. If the student continues to be in the at risk category at the end of the school year, the teacher will initiate a Student Study Team meeting to determine if retention should be recommended.

Identification of Students for Retention

If a student is identified as performing below the minimum standards for promotion to the next grade after the instructional intervention, then student may be recommended for retention in his/her current grade unless the student's regular classroom teacher determines, in writing, that retention is not the appropriate intervention for the student. In writing, the teacher will specify the reasons that retention is not appropriate for the student and shall include recommendations for interventions other than retention that, in the teacher's opinion, are necessary to assist the student in attaining acceptable levels of academic achievement. All decisions regarding retention will comply with the following procedures:

1. Parents are notified in writing by the end of the second reporting period that the student is failing to meet promotion requirements. Parents are notified of the students' need to attend summer school.

2. The recommendation to retain the student will be processed through the Student Study Team.

3. All communication, conferences, and parent involvement will be documented.

4. Parents will be provided with information and appropriate strategies to extend learning at home.

Identification of Students with Conditional Promotion

If the teacher's recommendation for promotion is contingent on the student's participation in summer school or other intervention programs, the student's academic performance will be reassessed at the end of the intervention program and the decision to promote/retain the student shall be re-evaluated at that time. The teacher's evaluation shall be provided to the parent/guardian, and time shall be provided to discuss the recommendation with the principal before any final determination of retention or promotion is made. Promotion/Retention Due Process

When a student is recommended for promotion or retention, the parent/guardian shall be notified as early in the school year as possible. The parent/guardian shall be provided an opportunity to consult with the teacher(s) responsible for the decision to promote or retain the student. If the teacher's recommendation to retain or promote is contingent upon the student's participation in summer school or other intervention programs, the student's academic performance will be reassessed at the end of the intervention program. The decision to retain or promote shall be re-evaluated at that time.

The principal shall provide a copy of the K-8 Promotion, Acceleration, and Retention Policy board policy and regulations for promotion/retention and the grade level expectations to the parent/guardian of a student who has been identified at risk of being retained and/or recommended for retention.

A parent/guardian has the right to appeal a promotion/retention decision. Education Code, section 48070.5 (f) states that, "If an appeal is made, the burden of proof shall be on the appealing party to show why the decision of the teacher should be overruled." All appeals during the regular school year shall be directed to the principal for processing. The appeal process shall comply with the following procedures:

1. The parent shall submit a written statement to the principal specifying the reasons why the recommendation should be overruled.

2. The appeal must be initiated 10 school days after the final decision regarding the student's retention or promotion has been made.

3. Within 30 days of receiving the appeal, a decision shall be made by the principal whether or not to overrule the recommendation.

4. Prior to making this determination, a meeting may be held with the parent and appropriate school personnel.

5. If the principal determines that the recommendation should be overruled, he/she shall overrule the recommendation.

6. The decision of the principal shall be final. If the decision of the principal is unfavorable to the parent, he/she shall have the right to submit a written statement of objections, which shall become part of the student's record.

7. A parent/guardian may decline to enroll the student in the recommended program and, at their own expense, seek services elsewhere.

Appeal Process for Students Attending Summer School

If the teacher's and/or Student Success Team's recommendation for promotion is contingent on the student's participation in summer school the student's academic performance and attendance will be reassessed at the end of summer school. The decision to promote/retain the student shall be re-evaluated at that time by a Summer School Study Team. All decisions regarding promotion/retention following a summer intervention shall be made prior to the opening of school to facilitate the placement of the student in the most appropriate setting.

1. The parent shall submit a written statement to the Assistant Superintendent of Education Services or his/her designee specifying the reasons why the recommendation should be overruled.

2. The appeal must be initiated 10 school days after receipt of official notification from the summer school that the student will be retained or promoted.

3. Within 30 school days of receiving the appeal, a decision shall be made by the principal of the student's home school whether or not to overrule the recommendation.

4. Prior to making this determination, a meeting may be held with the parent and appropriate school personnel.

5. If the principal of the student's home school determines that the recommendation should be overruled, he/she shall overrule the recommendation.

6. The decision of the principal shall be final. If the decision of the principal is unfavorable to the parent, he/she shall have the right to submit a written statement of objections, which shall become part of the student's record.

7. A parent/guardian may decline to enroll the student in the recommended program and, at their own expense, seek services elsewhere.

Regulation HAYWARD UNIFIED SCHOOL DISTRICT

adopted: September 13, 1999 Hayward, California

revised: August 23, 2000

revised: September 25, 2000

revised: February 28, 2007

revised: October 23, 2013