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Hayward USD |  AR  3515  Business and Noninstructional Operations

Campus Security   

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The Superintendent or designee shall ensure that the district's campus security plan includes strategies to:

1. Secure the campus perimeter and school facilities in order to prevent criminal activity

These strategies include a risk management analysis of each campus' security system, lighting system, and fencing. Procedures to ensure unobstructed views and eliminate blind spots caused by doorways and landscaping shall also be considered. In addition, parking lot design may be studied, including methods to discourage through traffic.

Information obtained through the video surveillance shall be used exclusively for security and law enforcement purposes. Camera surveillance system use for the purpose of monitoring personal safety issues, gathering evidence for use in internal employment or labor-related investigations, or other non-property related purpose may be used by the Superintendent or designee if found to be theft, harm to the public or employee or acts of violence is permissible. Viewing areas off-campus, into neighboring property, into vehicles, or onto any areas where there is an expectation of privacy is also prohibited. No sound is to be monitored or recorded in connection with the camera surveillance system.

2. Secure buildings from outsiders and discourage trespassing

These strategies may include requiring visitor registration, staff and student identification tags, and patrolling of places used for congregating and loitering.

a. Use of school facilities when classes are not in session.

b. The site administrator or custodial staff must be present for school connected activities to secure the premises at the completion of the activity.

(cf. 1250 - Visitors/Outsiders)

(cf. 3515.2 - Disruptions)

(cf. 5112.5 - Open/Closed Campus)

3. Discourage vandalism and graffiti

These strategies may include plans to immediately cover graffiti as well as campus beautification projects and shall also include students and the community in these projects.

(cf. 3515.4 - Recovery for Property Loss or Damage)

(cf. 5131.5 - Vandalism and Graffiti)

(cf. 5137 - Positive School Climate)

4. Control access to keys and other school inventory

(cf. 3440 - Inventories)

5. Detect and intervene with school crime

These strategies may include the creation of a school watch program, an anonymous crime reporting system, analysis of school crime incidents, and collaboration with local law enforcement agencies, including providing for law enforcement presence.

(cf. 3515.3 - District Police/Security Department)

(cf. 5116.1 - Intradistrict Open Enrollment)

(cf. 5138 - Conflict Resolution/Peer Mediation)

(cf. 5145.9 - Hate-Motivated Behavior)

All staff shall receive training in building and grounds security procedures.

(cf. 4131 - Staff Development)

(cf. 4231 - Staff Development)

(cf. 4331 - Staff Development)


All keys used in a school shall be the responsibility of the principal or designee. Keys shall be issued only to those employees who regularly need a key in order to carry out normal activities of their position.

The principal or designee shall create a key control system with a record of each key assigned and room(s) or building(s) which the key opens.

Keys shall be used only by authorized employees and shall never be loaned to students. The master key shall not be loaned.

The person issued a key shall be responsible for its safekeeping. The duplication of school keys is prohibited. If a key is lost, the person responsible shall immediately report the loss to the principal or designee and shall pay for a replacement key.

1. Alarm keys and codes to school facilities will be issued only as follows:

Elementary Schools:

- Principal

- Assistant Principal

- Senior Custodian

- Custodian

Junior High and Continuation High Schools:

- Principal

- Assistant Principal

- Senior Custodian

- Custodian

Senior High Schools:

- Principal

- Assistant Principals

- Plant Operations Supervisor

- Custodial Crew Leader

- Adult Education:

- Principal

- Assistant Principal

- Senior Custodian

- Custodian

2. All keys to district facilities and equipment shall be authorized by the director of maintenance and operations.

3. Issuance of additional master keys to schools or district offices shall have the approval of the director of maintenance and operations.

4. Duplication or unauthorized possession of building keys will be confiscated and a cause for disciplinary action.


It is incumbent upon all district personnel to report promptly all incidents of breakin, burglary, fire, theft, vandalism or other activity that may jeopardize the security of district and staff property.

To ensure recovery of property and the costs of damage to property and the apprehension of those responsible for loss or damage, expeditious fact-finding and reporting are required. The following procedures shall be followed:

1. Notify Hayward Police Department or Alameda County Sheriff's Office, as appropriate, in all cases of breakin, burglary, theft or vandalism.

2. Notify the Superintendent's Office of significant incidents.

3. Notify the Director of Maintenance and Operations by telephone if buildings and grounds are damaged and/or property is missing.

4. The Security Visitation Slip will be completed by a School Security Agent when an incident is investigated after hours.

On-duty Procedures For Security Officers and Administrator

The following onduty instructions will be given to all School Security Officers:

1. Firearms are prohibited. Baton, handcuffs and mace may be carried if Security Officer has completed the required training and certificates.

2 Physical contact with anyone is prohibited except to protect oneself from attack.

3. To question people for identification and information is appropriate if the officer's safety is not in jeopardy.

4. To call the appropriate law enforcement agency if they think:

a. A school district building has been entered by an unauthorized person/s.

b. A school district building is occupied by an unauthorized person/s.

5. To call the appropriate local law enforcement agency if they:

a. Think a crime has been committed on school property.

b. See a crime being committed on school property.

c. Think a potential for crime exists.

Site administrators on duty shall have the responsibility to call the appropriate local law enforcement agency if the site administrator determines:

1. There are disruptions on school grounds.

2. A crime is being or has been committed on school grounds.

3. Unauthorized person/s are in or on school property.

Instructional Equipment Security

Computers and related equipment (monitors, printers, and disc drives) and video recorders shall be locked down to desks, carts, or tables in rooms where the items are used or stored.

When computers, related equipment, and video recorders are purchased, originators shall provide for the required lock down devices and appropriate furniture. Submit a work order with the purchase requisition for lock down devices and their installation at cost by the originator.


approved: November 18, 1991 Hayward, California

revised: March 27, 2013