Personnel records shall be kept for all current employees and shall include information usually expected in good personnel administration.
A file shall be kept for all former employees, including such information as shall seem appropriate to the administration.
All personnel files are confidential and shall be available only to the employee, persons authorized by the employee, the Superintendent, and those authorized by the Superintendent. For legitimate reasons, the Governing Board also has access to personnel records and may delegate a specific member to review any file.
Ratings, reports, or records shall not be available for inspection by employees if they were obtained prior to the employment of the person involved, prepared by identifiable examination committee members, or obtained in connection with a promotional examination. However, noncredentialed employees shall have access to any numerical scores obtained as result of written examinations. (Education Code 44031)
All other written materials filed in personnel records shall be made available for inspection by the employee at an off-duty time. Inspection shall take place in the presence of an administrator.
Except for the ratings, reports or records specified above as not open to inspection, employees shall be notified whenever derogatory information is to be placed in their personnel files. Any employee so notified may ask to review and comment on the contents.
Legal Reference:
EDUCATION CODE
44031 Personnel file contents and inspection
44663 Performance appraisals and related materials
ATTORNEY GENERAL'S OFFICE NO. CV 75-73 June 6, 1975
Policy HOPE SCHOOL DISTRICT
adopted: July, 1992 Santa Barbara, California