The secretary of the Governing Board shall keep minutes and record all official Board actions. (Education Code 35145, 35163)
Any minutes kept for Board meetings held in closed session shall be kept in a minute book separate from the minutes of regular and special meetings. The minute book for closed session is not a public record. (Government Code 54957.2)
(cf. 9321 - Closed Sessions)
Official Board minutes and the master copy of the policy manual shall be stored in a fire-proof location.
Copies of the minutes of each regular or special meeting shall be distributed to all Board members with the agenda for the next regular meeting.
Recording of Votes
Motions or resolutions shall be recorded as having passed or failed. Individual votes shall be recorded unless the action was unanimous. All motions and Board resolutions shall be numbered consecutively from the beginning of each fiscal year.
Recording Devices
A video or audio tape recording may be made at any Board meeting. The presiding officer shall announce that a recording is being made at the beginning of the meeting, and the recorder shall be placed in plain view of all persons present, insofar as possible.
Recordings made during regular or special Board meetings are public records. Recordings made during closed sessions are not public records. All recordings, tapes, or discs shall be kept in a fire-proof location.
Legal Reference:
EDUCATION CODE
35145 Public meetings
35163 Official actions, minutes and journals
35164 Vote requirements
PENAL CODE
632 Unlawful to intentionally record a confidential communication without consent of all parties to the communication
GOVERNMENT CODE
54957.2 Closed sessions; clerk; minute book
Bylaw HOPE SCHOOL DISTRICT
adopted: July, 1992 Santa Barbara, California