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Lancaster SD |  AR  6153  Instruction

School-Sponsored Trips   

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Study Trips

School-sponsored study trips are activities in which student attendance is voluntary and for which attendance credit may be given.

Appropriate instruction shall precede and follow each study trip.

All study trips shall begin and end at the school.

Study trips to locales outside the State of California or of unusual distance (more than 100 miles) must be approved by the Board prior to any fundraising, monies being collected, deposits paid, or contracts signed.


Students on school-sponsored trips are under the jurisdiction of the district and shall be subject to district rules and regulations at all times.

(cf. 5131 - Conduct)

(cf. 5131.1 - Bus Conduct)

(cf. 5144 - Discipline)

(cf. 5144.1 - Suspensions and Expulsion/Due Process)

The Superintendent or designee shall ensure that adequate supervision is provided on all school-sponsored trips and that there is an appropriate ratio of adults to students present on the trip. If the trip involves water activities, this ratio shall be revised as necessary. Study trips considered high risk or presenting unique conditions may be subject to higher ratios as determined by the risk management office.

The bus driver shall be responsible for seeing that all rules and regulations are enforced in the use of school buses for study trips. Teachers or other certificated personnel shall accompany students on all trips and shall assume responsibility for their proper conduct.

In addition to certificated staff, other school employees and parents/guardians may serve as chaperones for school-sponsored trips and may be asked to attend preparatory training sessions and/or meetings. Pre-screening of non-district employees for overnight study trips is required and will include fingerprint clearance through the Department of Justice (DOJ) and Federal Bureau of Investigation at the expense of the chaperone. Chaperones on school-sponsored trips must be a minimum of 21 years of age and are subject to the prior approval of the district.

Teachers and chaperones shall not consume alcoholic beverages or use controlled substances while accompanying and supervising students on a trip.

Parent/Guardian Notification and Permission

Before a student can participate in a school-sponsored trip, the teacher shall obtain parent/guardian permission for the trip.

Parents/Guardians shall receive advance notice of the study trip or excursion. The notice shall be provided in writing written in a language the parent/guardian can understand. Alternative educational experiences will be provided for students whose parents/guardians do not wish them to participate in a trip.


No student shall be prevented from participating in a study trip because of lack of sufficient funds. Additionally, no group shall be authorized to take a study trip if a student who is a member of the group will be excluded because of a lack of sufficient funds. Schools may not conduct a trip during the school day when a student's ability or willingness to pay or "donate" money is the determining factor as to who can participate in the trip. Students shall not be required to make a "mandatory donation" as a condition to participate in a trip during the school day.

The district complies with AB 1575 regarding pupil fees. Complaints regarding noncompliance with AB 1575 may be filed with the Compliance Officer under the Uniform Complaint Procedures.

Trip Approval

To initiate a study trip, the teacher should make a request in writing to the principal prior to the date desired. The purpose of the trip and its relation to the course of study must be stated. The principal shall approve or disapprove the request and notify the teacher. If approval is given, the principal will forward the request to Educational Services. Requests should be received in Educational Services 3-4 weeks prior to the study trip in sufficient time to appear on the agenda at a meeting of the Board of Trustees prior to the date of the study trip should approval be required.

Study trips with an admission fee as well as all trips that are overnight, out-of-state or long distance (more than 100 miles) must be approved by the Board of Trustees in advance.

Students who are experiencing unsatisfactory/failing citizenship on their most recent progress/report card may be denied permission by the Principal to accompany their class on a study trip. Appropriate arrangements must be made with learning expectations defined, for any student who is denied permission to attend a study trip. Parents must be notified at least three days in advance if a child is to be denied permission to attend a study trip due to unsatisfactory/failing citizenship.

If a student commits a suspendable infraction (Education Code 48900) or loses their transportation privilege during the final three days prior to a study trip, three-day advance notification is not required in order to deny study trip attendance.

Walking study trips of reasonable length are permitted.

Non-School-Sponsored Excursion/Study Trip

As a service to students and parents, the District may distribute materials relating to an excursion outside of regular school days that is sponsored by an outside organization for which student attendance is voluntary. Students shall not participate in a non-school-sponsored excursion/study trip during a school day. The Principal and Educational Services must jointly approve the distribution of information. Organizations sponsoring this type of excursion/study trip must show proof of insurance. All materials distributed to students/parents for a non-school-sponsored excursion/study trip must include the following disclaimer to ensure that students/parents understand the trip is not District sponsored.

As stated in the California Education Code 35330, "This excursion is not school-sponsored or District-sponsored. All persons making the study trip or excursion shall be deemed to have waived all claims against District or the State of California for injury, accident, illness, or death occurring during or by reason of the study trip or excursion."

Legal Reference:


8760 Authorization of outdoor science and conservation programs

32040-32044 First aid equipment: study trips

35330 Excursions and study trips

35331 Provision for medical or hospital service for pupils (on study trips)

35332 Transportation by chartered airline

35350 Transportation of students

44808 Liability when pupils not on school property

48908 Duties of pupils; authority of teachers

49024 Criminal Background Check


17540 Travel promoters

17550-17550.9 Sellers of travel

17552-17556.5 Educational travel organizations

Management Resources:


American Red Cross:

California Association of Directors of Activities:

U.S. Department of Homeland Security:


approved: July 17, 2018 Lancaster, California