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Subchapter 6. California High School Exit Examination. Article 2. California High School Exit Examination (CAHSEE) Administration. California High School Exit Examination District Coordinator.   

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(a) On or before July 1 of each school year, the superintendent of each school district shall designate from among the employees of the school district a district coordinator. The superintendent shall notify the test contractor of the identity and contact information for the district coordinator, including the district coordinator's phone number and email address.

(b) The district coordinator or the school district superintendent or his or her designee, shall be available throughout the year and shall serve as the liaison between the school district and the test contractor and the school district and the CDE for all matters related to the CAHSEE.

(c) The district coordinator or the school district superintendent or his or her designee shall oversee the administration of the CAHSEE to eligible pupils or eligible adult students, in accordance with the manuals or other instructions provided by the test contractor for administering and returning all test materials including, but not limited to, the following responsibilities:

(1) Responding to correspondence and inquiries from the test contractor and the CDE in a timely manner and as provided in the test contractor's instructions and these regulations.

(2) Advising the test contractor of the selected administration dates for the coming school year by March 1 of the prior school year.

(3) For charter schools, advising the test contractor for the coming school year by March 1 of the prior school year of whether the school, for assessment purposes, does not elect to be part of the school district or county office of education that granted the charter. If the charter school does not advise the test contractor by March 1, the charter school will be designated as part of the school district or county office of education that granted the charter.

(4) Determining school district and individual school CAHSEE and test material needs in conjunction with the test contractor using current enrollment data.

(5) Completing, filing, and adhering to the Test Security Agreement as set forth in section 1211.5 with the test contractor prior to the receipt of test materials. A copy of the Test Security Agreement shall be maintained at the district office for 12 months from the date signed.

(6) Identifying and training a test site coordinator for each test site and securing a signed Test Security Agreement from each test site coordinator in the district and from any test examiner at a nonpublic school in which a pupil has been placed by the district.

(7) Ordering sufficient test materials for eligible pupils and eligible adult students, including completing an electronic data file containing the data set forth in section 1207 if the district chooses to have the test contractor pre-identify answer documents.

(8) Overseeing the collection of all pupil data as required to comply with sections 1205, 1206, and 1207.

(9) Ensuring that the test materials are retained in a secure, locked location, in the sealed boxes in which they were received from the test contractor, from the time they are received in the school district until the time they are opened for inventory and delivery to test sites.

(10) Ensuring delivery of test materials to the test sites no more than five working days before the CAHSEE is to be administered.

(11) Ensuring that all test materials are received from test sites no later than the second day following the administration of the CAHSEE.

(12) Ensuring that all test materials received from test sites have been placed in a secure school district location upon receipt.

(13) Ensuring that all test materials are inventoried, packaged, and labeled in accordance with instructions from the test contractor. The test materials shall be ready for pick-up by the test contractor at a designated location in the school district no more than five working days following administration of the CAHSEE in the school district.

(14) Ensuring that an answer document is submitted for scoring for each eligible pupil in grade 10 enrolled in the district at the time of the grade 10 census administration.

(15) Assisting the test contractor and the CDE in the resolution of any discrepancies in the test information and materials, including but not limited to, pre-identification files and the number of CAHSEEs received from the test contractor and the number of CAHSEEs collected for return to the test contractor.

(16) Immediately notifying the test contractor of any testing irregularities, security breaches, or suspected security breaches in the district before, during, or after the administration of the CAHSEE.

Authority cited:

Education Code 33031

Reference:

Education Code 60851

20 USC 6311

(Register 2010, No. 2.)