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Chapter 14. School Finance Subchapter 2. Budgeting, Accounting, and Reporting Article 2. Standardized Account Code Structure Standardized Account Code Structure   

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(a) The California School Accounting Manual adopted by the State Board of Education pursuant to Education Code section 41010 shall incorporate a standardized account code structure which is a statewide, uniform financial reporting format (based on the definitions and comprehensive chart of accounts set forth in the California School Accounting Manual). The structure shall be designed to provide a flexible statewide accounting system for local educational agencies to use in budgeting and reporting their revenues and expenditures. The structure shall accommodate local, state, and federal reporting needs as determined by the State Board.

(b) The standardized account code structure shall include, but not be limited to, the following fields:

(1) Fund/Account Group. Each fund is a fiscal accounting entity, with a self-balancing set of accounts recording cash and other resources, all related liabilities and residual equities and balances or changes therein. Fund types include, but are not limited to, Governmental Funds, Proprietary Funds, Fiduciary Funds, and Account Groups.

(2) Project Year. The project year field is used to distinguish the activities of the same grant with different project years within the fiscal year.

(3) Resource (Project/Reporting). The resource field identifies the source of funding and is used for accumulating revenues and expenditures to meet various specialized reporting requirements and tracking categorical activities, such as No Child Left Behind (NCLB) Act, Economic Impact Aid, and School Improvement Program.

(4) Goal (Program). The goal field defines the objective, such as the target population being served or the education mode (e.g., regular education, special education, or vocational education).

(5) Function. The function field describes the activity being performed for which a service or material object is acquired, for example, instructional services, pupil services, and general administration.

(6) Object. The object field describes the service or commodity obtained as a result of a specific expenditure (e.g., salaries, books, and capital outlay).

(7) Site. The site field is optional, providing local educational agencies the ability to designate specific school sites within their individual accounting systems.

Authority cited:

Education Code 33031

Reference:

Education Code 41010

(Added by Register 2003, No. 45)