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Chapter 1. California Student Aid Commission.Article 15. California National Guard Education Assistance Award Program. Payments   

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(a) The Commission shall determine the payment amount for new and renewal participants each academic year. The Commission will request the following information from The Adjutant General, qualifying institution, and the program participant for the academic year:

(1) If a renewal program participant, the Adjutant General shall certify to the Commission the program participant maintained program eligibility.

(2) The following information shall be provided by the qualifying institution:

(A) The participant's cost of attendance for each term;

(B) Verification if the program participant maintained enrollment in at least 3 semester units or the equivalent each term in the prior academic year, if a renewal participant;

(C)Verification the program participant maintained a minimum of a 2.0 cumulative GPA, if a renewal participant;

(D) The participant's enrollment status per term for the current academic year;

(E) If the program participant is enrolled in graduate studies;

(F) If the program participant is enrolled in a program with a discretionary summer term or mandatory summer term.

(3) The following information shall be provided by the participant:

(A) The amount of educational benefits pursuant to the Federal Montgomery GI Bill the participant will receive for each term;

(B) The amount of any other federal educational benefits program for veterans the participant will receive for each term;

(C) The program participant's award preference if eligible for both a Cal Grant Award and a CNG EAAP award, if a renewal participant.

(b) The maximum amount a new or renewal program participant may be awarded is as follows:

(1) For program participants attending the University of California or the California State University, the Commission shall award, subject to the requirements of section 30731, up to the maximum amount of the Cal Grant A as adjusted in the annual budget act;

(A) For program participants attending the University of California, the maximum Cal Grant A award shall equal the mandatory systemwide fees for that segment;

(B) For program participants attending the California State University, the maximum Cal Grant A award shall equal the mandatory systemwide fees for that segment;

(2) For program participants attending a community college, the Commission shall award, subject to the terms of section 30731, up to the maximum amount of the Cal Grant B award as adjusted in the annual budget act;

(A) The maximum Cal Grant B award shall equal the amount of the access Award;

(B) The access amount shall be in an annual amount not to exceed one thousand five hundred fifty-one dollars ($1551) or as adjusted in the annual budget act.

(3) For program participants attending a nonpublic institution, the Commission shall award subject to the terms of section 30731, up to the maximum amount of a Cal Grant A award for a student attending the University of California as adjusted in the annual budget act. The maximum amounts of a Cal Grant A award for a student attending a nonpublic institution equals the mandatory systemwide fees for a student attending the University of California; or

(4) For a program participant enrolled in graduate studies, the Commission shall award subject to the terms of section 30731, up to the maximum amount of a Cal Grant A award, plus five hundred dollars ($500) for books and supplies as adjusted in the annual budget act:

(A) For program participants enrolled in graduate studies at the University of California, the maximum Cal Grant A award shall equal the mandatory systemwide fees for that segment;

(B) For program participants enrolled in graduate studies at a California State University, the maximum Cal Grant A award shall equal the mandatory systemwide fee for that segment;

(C) For program participants enrolled in graduate studies at a non public institution, the maximum amounts of a Cal Grant A award equals the mandatory systemwide fees for the University of California.

(c) Payments shall be made per term to the qualifying institution, to be used for education related expenses. Each year, the Commission shall award either the maximum award amount or the remaining need, whichever is smaller using the following formula to determine the remaining need:

Cost of Attendance

Minus Federal Montgomery GI Bill

Minus Other Federal Benefits Programs for Veterans

Equals Remaining Need

(d) Whenever a program participant changes his or her choice of school, college or program, the program participant must notify the CNG EAAP Coordinator of the change and the remaining need eligibility must be re-determined. Eligibility for additional funds will be contingent upon funds being available. Subject to such redetermination, a program participant may change his or her choice of college

(1) Prior to the time of actual enrollment; or

(2) At the conclusion of a quarter or semester, provided that any loss of tuition and fee payments shall be borne by the student.

(e) A qualifying institution may submit a revised cost of attendance if changes make the participant eligible for additional funds. Eligibility for additional funds will be contingent upon funds being available.

(f) Any credit generated on the program participant's account due to a payment made by the Commission may be refunded to the student.

(g) Payments are based on current program eligibility and availability of funds.

(h) Program participants will receive 400% eligibility. One hundred percent (100%) represents one year of full-time payment at a traditional term-based school (i.e. quarter or semester terms). Eligibility is used for each term the participant receives payment and the amount of usage is determined by the type of term and attendance status.

(1) Eligibility used for full-time enrollment:

(A) 50% of eligibility will be used for each full-term payment at a semester or trimester term school; or

(B) 33.33% of eligibility will be used for each full-time term payment at a quarter term school;

(2) Eligibility is adjusted for part-time attendance. The following is a breakdown of eligibility based on term type:

(A) Semester or Trimester

1. Three-quarter time 37.5%

2. Half-time 25%

3. Quarter-time 12.5%

(B) Quarter

1. Three-quarter time 25%

2. Half-time 16.67%

3. Quarter-time 8.33%

(3) Awards are renewed each year for program participants who:

(A) The Adjutant General certifies as eligibile;

(B) Satisfy enrollment in the minimum number of credits each term;

(C) Maintain a minimum 2.0 cumulative grade point average; and

(D) Have remaining program eligibility.

(E) Complete a renewal application that shall include the following information (Appendix C):

(i) Program participants who accelerate college attendance, may increase the amount of award proportional to the period of additional attendance resulting from attendance in classes that fulfill requirements or electives for graduation during discretionary summer terms, sessions, or quarters. Eligibility and receipt of additional funding for discretionary summer terms will be contingent upon funds being available. In the aggregate, the total amount a student may receive can not exceed the maximum amount of program eligibility as a result of accelerating his or her progress to a degree by attending discretionary summer terms.

(j) Program participants enrolled in institutions with a mandatory summer term, may increase the amount of award proportional to the period of additional attendance resulting from attendance in classes that fulfill requirements or electives for graduation. In the aggregate, the total amount a student may receive can not exceed the maximum amount of program eligibility.

(k) If the program participant is eligible for payment at the time of disbursement, but drops units applicable to the payment received for a term, the program participant remains eligible for the entire payment, unless a refund is due based on the school's refund policy. If a refund is due, schools are responsible for repaying the Commission and reporting an adjusted payment transaction.

(l) If the program participant's tuition charges are reduced due to a drop in units, the qualifying institution shall submit an adjusted cost of attendance. The program participants remaining need will be re-determined and the award adjusted accordingly.

Authority cited:

Education Code 69999.22

Education Code 69433.7

Reference:

Education Code 69999.16

Education Code 69999.18

Education Code 69999.20

Education Code 66021.2

(Amended by Register 2013, No. 20.)