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Newark USD  |  AR  3515  Business and Noninstructional Operations

School Safety And Security   

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The Superintendent or designee shall ensure that the district's campus security plan includes strategies to:

1. Secure the campus perimeter and school facilities in order to prevent criminal activity

These strategies include a risk management analysis of each campus' security system, lighting system, and fencing. Procedures to ensure unobstructed views and eliminate blind spots caused by doorways and landscaping shall also be considered. In addition, parking lot design may be studied, including methods to discourage through traffic.

2. Secure buildings from outsiders and discourage trespassing

These strategies may include requiring visitor registration, staff and student identification tags, and patrolling of places used for congregating and loitering.

3. Discourage vandalism and graffiti

These strategies may include plans to immediately cover graffiti as well as campus beautification projects and shall also include students and the community in these projects.

4. Control access to keys and other school inventory

5. Detect and intervene with school crime

These strategies may include the creation of a school watch program, an anonymous crime reporting system, analysis of school crime incidents, and collaboration with local law enforcement agencies, including providing for law enforcement presence.

All staff shall receive training in building and grounds security procedures.


All keys used in a school shall be the responsibility of the principal or designee. Keys shall be issued only to those employees who regularly need a key in order to carry out normal activities of their position.

The principal or designee shall create a key control system with a record of each key assigned and room(s) or building(s) which the key opens.

Keys shall be used only by authorized employees and shall never be loaned to students. The master key shall not be loaned.

The person issued a key shall be responsible for its safekeeping. The duplication of school keys is prohibited. If a key is lost, the person responsible shall immediately report the loss to the principal or designee and shall pay for a replacement key.

Surveillance Cameras

The Governing Board may authorize the use of video surveillance cameras or similar electronic surveillance equipment on district property to ensure the health, welfare, and safety of all staff, students, and visitors to district property and to safeguard district facilities and equipment. The Superintendent or Superintendent's designee shall have the authority to install video surveillance equipment subject to the guidelines set forth below.

Permissible Locations

Video surveillance cameras may be used to observe the following public areas:

1. Outdoor facilities and grounds: including but not limited to common areas such as parking lots, walkways, picnic areas, athletic fields, stadiums, and points of ingress and egress.

2. Indoor facilities: foyers, lobbies, hallways, gymnasiums, technology labs, music rooms, and other indoor common areas containing money, property and/or expensive technical or specialized district equipment.

3. School buses: both regular and activity buses.

Conditionally Permissible Locations

Surveillance cameras may be used to observe the following locations:

1. Offices and work locations: provided that the following notice is prominently posted in the space being observed in advance of and during the surveillance.

"Warning: Security camera in use. This facility employs video surveillance equipment for security purposes. This equipment may or may not be monitored at any time."

2. Classrooms: with the written consent of the principal and teacher (Education Code 51512) with the same notice as required for offices and work locations.


The district shall provide written notice to students and employees that video surveillance may occur on district property. The video surveillance equipment shall also be identified by appropriate signage.

A copy of the Board policy and this rule shall also be posted at each school in a location readily visible by students, staff, and members of the public.

Impermissible Locations

Video surveillance cameras shall not be used in locations where individuals have a reasonable expectation of privacy, including the interior of any restroom, toilet, bathroom, washroom, shower, locker room, changing area, or lavatory.

Ownership, Storage, Use and Access of Images

The images captured by video surveillance equipment are the sole property of the district. The images captured through the video surveillance equipment shall only be viewed by designated district administrators and those individuals specifically authorized by district administrators.

Information obtained through video monitoring will be used exclusively for security, safety and law enforcement purposes. Recorded analog videotape and collected digital images will be stored on site in a secure location for not more than fourteen days. Tapes will not be duplicated or manipulated in any manner.

The images may be used in disciplinary or criminal proceedings instituted against students, employees, parents/guardians, and other individuals within the area being observed, subject to applicable state and federal law.

Video recordings may be made part of a student's educational record or a staff member's personnel record. The district shall comply with all applicable state and federal laws with regard to record retention and maintenance.

Viewing Requests

All requests for review of video recordings that are considered an educational record and/or personnel record will be as follows:

1. All viewing requests must be submitted in writing. Requests for viewing will be limited to those parents/guardians, students and/or district officials with a direct interest in the proceedings as authorized by the site administrator and only the portion of the video recording concerning the related specific incident will be available for viewing;

2. Written requests for viewing may be made to the principal within five days of the date of the recoding, and/or notice of the recording;

3. Approval/denial for viewing will be made with 10 school days of receipt of the request and so communicated to the requesting individual;

4. Video recordings will be made available for viewing within three school days of the request approval;

5. All viewing will include the site administrator, or his/her designee;

6. A written log will be maintained for those viewing video recordings who are not employees of the district, including the date of the viewing, reason for viewing, location of the recording, date the recording was made, and signature of the viewer;

7. Video recordings will remain the property of the school district and may be reproduced only in accordance with law, including applicable Board policy and administrative regulations.

Law Enforcement

This rule does not apply to surveillance cameras placed by any law enforcement agency including the district attorney, the sheriff's office, the highway patrol, the city police, or any state or federal law enforcement agency. These agencies are governed by laws and regulations pertaining to the activities of the agency.


Prior to accepting, authorizing and/or installing any video surveillance equipment the district shall fully consider the total cost of ownership of such equipment to insure efficiency, economy, and ease of use.

The district may set operational standards for video surveillance equipment and standardize the video surveillance technology to be used throughout the district with the goal of achieving long-term compatibility, adaptability, and sustainability. Any proposed acquisition or installation of video surveillance equipment is subject to the district's rules, regulations and procedures governing capital outlays.


approved: October 13, 2009 Newark, California