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Newport-Mesa USD |  AR  1326  Community Relations

Posting And Distributing Promotional And Informational Materials   

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As described in Board Policy 1326, the district has a substantial interest in promoting an educational atmosphere in its schools. The district also has a substantial interest in preventing the commercial exploitation of its students.

The district recognizes the need by community groups and/or individuals to post or distribute flyers to students for purposes other than the conduct of the instructional program. The district uses an electronic flyer distribution system, which reduces staff time, saves money, maximizes technology, and continues our mission of being environmentally conscious.

There are two methods for posting and distributing promotional and informational materials.

1. Website Post: Qualified non-profit organizations that meet district guidelines (as outlined below), may request to have their flyer posted, free of charge, on the appropriate school websites.

2. Email: In addition to a website posting, qualified non-profit organizations also may request to have their flyer emailed to the appropriate school(s) selected. Fees (from the flyer distribution vendor) may apply for outside organizations.

Guidelines:

Guidelines are set by the district to ensure that all individuals and groups receive equal consideration in the determination of access to the flyer distribution system. These guidelines include:

1. With the exception of the Cities of Costa Mesa and Newport Beach, an organization requesting use of the flyer posting capabilities must provide proof of being a qualified nonprofit organization in good standing with the California Secretary of State and/or Internal Revenue Service.

2. The organization requesting the use of the flyer distribution system must be the lead organization hosting, managing and collecting any fees for the event and therefore must have proof of its own non-profit status.

3. Flyers must adhere to one or more of the following categories: recreational, educational, charitable, or artistic interests of the school community or the discussion of matters of general or public interest.

4. Flyers must be in compliance with existing federal and state laws or regulations, and District Board Policies and Administrative Regulations.

5. Flyers must be translated by the distributing individual or group from English into the second language of the school community, as appropriate.

6. Flyers must not interfere, conflict or compete with the educational programs of the District and must not disrupt the daily operations of the District or school instructional program.

7. The District does not permit the distribution of flyers for commercial purposes or purposes unrelated to the District's educational mission.

8. The District will not permit distribution flyers which promote the following:

a. Discrimination against, attack or denigrate any group on account of gender, race, age, color, religion, ancestry, national origin, disability or other unlawful consideration.

b. Violence, or perceived violence, of any kind

c. Lewd, obscene, libelous, or slanderous information

d. Consumption of alcoholic beverages or the use of illegal drugs and/or narcotics

e. Gambling, games of chance or other related activities

f. Promote, or perceived promotion, of an activity that would favor one particular denomination over another, or favor all religions over non-religious practices (or vice versa)

g. Promote, or perceived promotion, of any particular political interest, candidate, party, or ballot measure

Organizations or individuals that engage in violations of the provisions of this administrative regulation may be banned from future distribution of promotional and/or informational materials.

Distribution Process:

School Sites

School sites are permitted to approve flyers for distribution to their school community, at the discretion of site administration and in accordance with all laws, rules and regulations, as established by the State of California and District Board Policies, Board Policies and Administrative Regulations.

Schools are able to electronically post flyers on the school(s) website and email flyers to promote school newsletters, fundraisers, plays, etc.

School sites may not distribute outside organization flyers. However, school sites may distribute School Connected Organization (SCO) flyers, as long as the guidelines below for SCO are enforced.

School Connected Organizations (SCO) - PTA, Foundation, Booster, etc.

School Connected Organizations (SCO) may work directly with their school site administration to post electronically and email appropriate flyers to their school community, free of charge. These flyers are posted at the discretion of site administrator, in accordance with all laws, rules and regulations, as established by the State of California and District Board Policies and Administrative Regulations. In addition, the following disclaimer must be included on flyers:

"Newport-Mesa Unified School District neither endorses nor sponsors the organization or activity represented in this material. The District accepts no liability or responsibility for the program/activity. The distribution or display of this material is provided as a community service."

Please note that in the summer, booster organizations operate under the Enrichment and Community Organization category. This is to prevent the perception that participation in non-District managed summer programs are reflective of participation in the District managed school year programs.

Enrichment and Community Organizations (not connected with NMUSD)

1. Qualified organizations should visit the District homepage to access the flyer distribution system and register as an "Enrichment or Community Organization".

a. Organizations will upload their IRS non-profit status letter and the flyer that they would like to be considered for distribution.

b. Organizations will select which school communities they would like the flyer to be distributed to. Options include specific schools, categories of schools such as, elementary, middle, high or select school zones.

c. Organizations will select how long a flyer is to remain active on a school website(s).

2. Flyers will be automatically submitted to the District. The District will review the information submitted and determine if the request is in accordance with District policy. The District typically reviews flyer posting requests within 7-10 working days, excluding holidays and District observed breaks.

3. Organizations will be notified, through the flyer distribution system, if their flyer was approved, denied or if additional information is required.

a. The flyer may be posted electronically to selected school websites, free of charge.

b. The flyer may also be emailed to students, parents, staff and community members whom have registered to receive flyers. The flyer distribution system charges a fee for this service. Fees are set and collected by the company. Service fees may be waived when a local community organization is promoting a no cost event that does not entice participants to join a fee-based program, or purchase products or services.

4. All flyers will automatically include the following disclaimer:

"Newport-Mesa Unified School District neither endorses nor sponsors the organization or activity represented in this material. The District accepts no liability or responsibility for the program/activity. The distribution or display of this material is provided as a community service."

Regulation NEWPORT-MESA UNIFIED SCHOOL DISTRICT

approved: April 4, 2017 Costa Mesa, California