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Novato USD |  BP  5125.1  Students

Release Of Directory Information   

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The Board of Education recognizes the importance of maintaining the confidentiality of directory information and therefore authorizes the release of such information only in accordance with law, Board policy, and administrative regulation.

The Superintendent or designee may release student directory information to representatives of the news media or nonprofit organizations in accordance with Board policy and administrative regulation.

(cf. 1112 - Media Relations)

The Superintendent or designee may limit or deny the release of specific categories of directory information to any public or private nonprofit organization based on his/her determination of the best interests of district students. (Education Code 49073)

Colleges and prospective employers, including military recruiters, shall have access to directory information. Military recruiters shall have access to a student's name, address, and telephone number, unless the parent/guardian has specified that the information not be released in accordance with law and administrative regulation. (20 USC 7908; 10 USC 503; Education Code 49603)

(cf. 6164.2 - Guidance/Counseling Services)

Under no circumstances shall directory information be disclosed to a private profit-making entity, except for representatives of the news media and prospective employers, in accordance with Board policy. Private schools and colleges may be given the names and addresses of 12th-grade students and students who are no longer enrolled provided that they use this information only for purposes directly related to the institution's academic or professional goals. (Education Code 49073)

(cf. 1113 - District and School Web Sites)

Policies and Procedures Regarding Information Sharing

The district staff shall avoid the disclosure of information that might indicate a student's or family's citizenship or immigration status if the disclosure is not authorized by Family Educational Rights and Privacy Act (FERPA).

District personnel shall take the following action steps upon receiving an information request related to a student's or family's immigration or citizenship status:

* Notify a designated district official about the information request.

* Provide students and families with appropriate notice and a description of the immigration officer's request.

* Document any verbal or written request for information by immigration authorities.

* Unless prohibited, provide students and parents/guardians with any documents issued by the immigration-enforcement officer.

Except for investigations of child abuse, child neglect, or child dependency, or when the subpoena served on the local educational agency prohibits disclosure, the district shall provide parental or guardian notification of any court orders, warrants, or subpoenas before responding to such requests.

The district shall require written parental or guardian consent for release of student information, unless the information is relevant for a legitimate educational interest or includes directory information only. Neither exception permits disclosing information to immigration authorities for immigration-enforcement purposes; no student information shall be disclosed to immigration authorities for immigration enforcement purposes without a court order or judicial subpoena.

The Districts request for written or parental or guardian consent for release of student information must include the following information:

1. The signature and date of the parent, guardian, or eligible student providing consent;

2. A description of the records to be disclosed;

3. The reason for release of information;

4. The parties or class of parties receiving the information; and

5. If requested by the parents, guardians or eligible student, a copy of the records to be released.

The District shall permanently keep the consent notice with the record file.

A parent, guardian, or eligible student is not required to sign the consent form. If the parent, guardian or eligible student refuses to provide written consent for the release of student information that this not otherwise subject to release, the District shall not release the information.

Annual Information Notice to Parents and Guardians General Information Policy

General Information Policy

The District must provide an annual notice to parents and guardians of the school's general information policies that includes:

1. Assurances that the District will not release information to third parties for immigration-enforcement purposes, except as required by law or court order.

2. A description of the types of student records maintained by the District.

3. A list of the circumstances or conditions under which the District might release student information to outside people or entities.

4. A statement that, unless the District is providing information for a legitimate educational purpose under FERPA and the California Education Code or directory information, the District shall notify parents or guardians and eligible students¬óand receive their written consent¬óbefore it releases a student's personally identifiable information.

Directory Information Policy

If the district decides to release directory information, the district shall provide an annual notice to parents and guardians, and "eligible students" in attendance, of the district directory information policy that includes:

* The categories of information that the district has classified as public directory information that may be disclosed without parental consent and which should only include the information specifically identified in Education Code section 49061, subdivision (c).

* A statement that directory information does not include citizenship status, immigration status, place of birth, or any other information indicating national origin (except where the [local educational agency] receives consent as required under state law).

* The recipients of the directory information.

* A description of the parent's or guardian's abilities to refuse release of the student's directory information, and how to refuse release.

* The deadline in which the parent, guardian or student must notify the school in writing that he or she does not want the information designated as directory information.

Legal Reference:


49061 Definitions

49063 Notification of parents of their rights

49073 Release of directory information

49073.5 Directory information; military representatives; telephone numbers

49603 Public high schools; military recruiting


503 Military recruiter access to directory information


1232g Family Educational Rights and Privacy Act

7908 Armed forces recruiter access to students and student recruiting information


99.1-99.67 Family Educational Rights and Privacy

Management Resources:


Access to High School Students and Information on Students by Military Recruiters, 2002


U.S. Department of Education, Family Policy Compliance Office:


adopted: August 26, 2008 Novato, California

revised: November 6, 2018

revised: January 15, 2019