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Oceanside USD |  BP  6153  Instruction

School-Sponsored Trips   

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The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience. School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or cocurricular activities. A field trip to a foreign country may be permitted to familiarize students with the language, history, geography, natural science, and other studies relative to the district's course of study.

(cf. 6143 - Courses of Study)

(cf. 6145 - Extracurricular and Cocurricular Activities)

(cf. 6145.2 - Athletic Competition)

The Board recognizes that school-sponsored trips may require fundraising.

Prior to any fundraising, principal approval must be obtained for all school-sponsored trips and off-campus activities. Superintendent/designee advanced approval will be required for all out-of state, overnight or international school-sponsored trips. Board pre-approval will be required for all out-of-state and/or international school-sponsored trips.

Fundraising by school-affiliated organizations shall not conflict with law, Board policies, administrative regulations, or any rules of the sponsoring school.

Requests for school-sponsored trips involving out-of-state, international, or overnight travel shall be submitted to the Superintendent or designee. The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All out-of-state or international travel requires prior approval of the Board. All other field trips and off-campus activities shall be approved in advance by the principal.

(cf. 3312.2 - Educational Travel Program Contracts)

The principal shall establish a process for approving a staff member's request to conduct a school-sponsored trip. When planning trips, staff shall consider student safety, objectives of instruction, the most effective use of instructional time, the distance from school, district and student expense, and transportation and supervision requirements. Students are under the jurisdiction of the Board during field trips and are subject to district and school rules and regulations. Principals/designees may exclude from the trip any student whose presence on the trip could possibly pose a safety or disciplinary risk.

(cf. 3530 - Risk Management/Insurance)

(cf. 3541.1 - Transportation for School-Related Trips)

(cf. 5142 - Safety)

(cf. 5143 - Insurance)

(cf. 5144 - Discipline)

(cf. 5144.1 - Suspension and Expulsion/Due Process)

No required field trip shall be authorized if any student would be excluded from participation because of a lack of sufficient funds. Required field trips include: 1) all trips that are mandatory for the fulfillment of the course objectives and for which credit is earned and 2) all trips that are essential for participation in school-sponsored social, educational, cultural, athletic, school band, orchestra or choral group activities. The Superintendent or designee shall coordinate with community groups to supply funds for students in need. (Education Code 35330)

(cf. 1230 - School-Connected Organizations)

(cf. 1321 - Solicitation of Funds from and by Students)

(cf. 1700 - Relations Between Private Industry and the Schools)

District funds shall not be used to pay student expenses for out-of-state or international field trips or excursions. However, expenses of instructors, chaperones, and other personnel participating in such trips, as well as incidental expenses for the use of district equipment during the trip, may be paid from district funds. (Education Code 35330)

Legal Reference:


8760 Authorization of outdoor science and conservation programs

32040-32044 First aid equipment: field trips

35330 Excursions and field trips

35331 Provision for medical or hospital service for pupils (on field trips)

35332 Transportation by chartered airline

35350 Transportation of students

44808 Liability when pupils not on school property

48908 Duties of pupils; authority of teachers


17540 Travel promoters

17550-17550.9 Sellers of travel

17552-17556.5 Educational travel organizations

Management Resources:


American Red Cross:

California Association of Directors of Activities:

U.S. Department of Homeland Security:


adopted: June 28, 2011 Oceanside, California