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Oceanside USD |  AR  6153  Instruction

School-Sponsored Trips   

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Equal Access

No student shall be excluded from a required field trip because of inability to pay fees related to the trip. Required field trips include: 1) all trips that are mandatory for the fulfillment of the course objectives and for which credit is earned and 2) all trips that are essential for participation in school-sponsored social, educational, cultural, athletic, school band, orchestra or choral group activities.

Fund Raising

The Board of Education recognizes that school-sponsored trips may require fundraising.

Prior to any fundraising, principal approval must be obtained for all school-sponsored trips and off-campus activities. Superintendent/designee advanced approval will be required for all out-of state, overnight or international school-sponsored trips. Board pre-approval will be required for all out-of-state and/or international school-sponsored trips. Pre-approval process will be completed on OUSD School-Sponsored Trip Request Form.

Fundraising by school-affiliated organizations shall not conflict with law, Board policies 1230 and 1321, administrative regulations, or any rules of the sponsoring school.


Students on school-sponsored trips are under the jurisdiction of the district and shall be subject to district and school rules and regulations. Should a student violate school rules, regulations, or state/federal/international laws, the school administrator/designee in charge of the trip may immediately remove the student and return them to the student's school or home, at the parent/guardian expense. The principals/designees may exclude from the trip any student whose presence on the trip could possibly pose a safety or disciplinary risk.

(cf. 5131 - Conduct)

(cf. 5131.1 - Bus Conduct)

(cf. 5144 - Discipline)

(cf. 5144.1 - Suspension and Expulsion/Due Process)

The Superintendent or designee shall ensure that adequate adult (age 21 or older) supervision is provided on all school-sponsored trips and that there is an appropriate ratio of adults to students present on the trip.

Optimal supervision ratios of adults to students are as follows:

Day trips:

Grades K - 3: not less than 1 adult for every 8 students

Grades 4 - 8: not less than 1 adult for every 10 students

Grades 9 - 12: not less than 1 adult for every 15 students

Overnight trips:

Grades K - 4: not authorized

Grades 5 - 12: not less than 1 adult for every 10 students

District-approved personnel will accompany students on all field trips and will assume responsibility for their proper conduct and safety. District employees will provide chaperones with clear information regarding their duties and responsibilities, prior to embarking on field trips. Chaperones will sign the district's "Chaperone Guidelines and Responsibilities" form.

District employees and chaperones on duty will not gamble, use tobacco products, consume alcoholic beverages, or use controlled substances during field trips.

Annually, principal/designee will explain this policy to new employees who will supervise field trips.

Parent/Guardian Permission

Before a student can participate in a school-sponsored trip, the teacher shall obtain parent/guardian permission for the trip. Whenever a trip involves water activities, the parent/guardian shall provide specific permission for his/her child to participate in the water activities. The district shall provide an alternative educational experience for students whose parents/guardians do not wish them to participate in a trip.

All persons making the field trip or excursion shall be deemed to have waived all claims against the district or the State of California for injury, accident, illness, or death occurring during or by reason of the field trip or excursion. (Education Code 35330)

All adults taking out-of-state/international field trips or excursions and all parents/guardians of students taking out-of-state/international field trips or excursions shall sign a statement waiving such claims. (Education Code 35330)

Safety Issues

1. While conducting a trip, the teacher, employee, or agent of the school shall have a first aid kit in his/her possession or immediately available. (Education Code 32041)

Whenever trips are conducted in areas known to be infested with poisonous snakes, the first aid kit taken on the trip shall contain medically accepted snakebite remedies. In addition, a teacher, employee, or agent of the school who has completed a first aid course which is certified by the American Red Cross and which emphasizes the treatment of snakebites shall participate in the trip. (Education Code 32043)

2. The district shall provide or make available medical and/or hospital insurance for students injured while participating in any excursion or field trip. (Education Code 35331)

3. Students needing medications which require trained staff to administer should be chaperoned by a CPR/first aid person trained in administering medication(s), i.e., Epipen/Glucagon. Teachers are responsible to ensure that students who carry/self-administer their own medication(s) have their medication(s) with them prior to leaving the school.

(cf. 3541.1 - Transportation for School-Related Trips)

(cf. 5143 - Insurance)

4. If the Superintendent or designee receives threat level warnings from the Homeland Security Advisory System pertaining to the destination of a school-sponsored trip, he/she shall implement precautions necessary to protect the safety of students and staff.

(cf. 0450 - Comprehensive Safety Plan)

(cf. 3516 - Emergencies and Disaster Preparedness Plan)

5. Certified lifeguards are required for all swimming activities. No school-sponsored activities at residential pools will be authorized. Staff shall determine supervisory responsibilities for all chaperones.

(cf. 3530 - Risk Management/Insurance)

(cf. 5141.7 - Sun Safety)

6. Before trips requiring more than one day, including those requiring an overnight stay, the principal or designee may hold a meeting for staff, chaperones, parents/guardians, and students to discuss safety and the importance of safety-related rules for the trip.

(cf. 5142 - Safety)


approved: June 28, 2011 Oceanside, California