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Petaluma City Schools |  AR  4154  Personnel

Health And Welfare Benefits   

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Affordability of Health Coverage

The Superintendent or designee shall seek written assurance from the district's health insurance carrier(s) that the health plan offered to full-time district employees and their dependents meets all requirements of the federal Patient Protection and Affordable Care Act. (42 USC 300gg-300gg95; 26 USC 4980H; 26 CFR 54.4980H-1-54.4980H-6)

The Superintendent or designee also shall ensure that each employee's contribution to the employee-only health coverage does not exceed 9.5 percent of his/her modified household income, as defined in 26 USC 5000A. The Superintendent or designee shall calculate the affordability of the coverage using one or more of the following methods in a uniform and consistent basis for all employees within the same category: (26 USC 4980H; 26 CFR 54.4980H-4-54.4980H-5)

1. The district shall ensure that the lowest cost employee-only coverage does not exceed 9.5 percent of wages paid to the employee by the district for the calendar year as reported on the employee's W-2 tax form. For an employee not offered coverage for an entire calendar year, the wages shall be adjusted to reflect the period for which coverage was offered.

2. The district shall ensure that the employee's required monthly contribution for the lowest cost employee-only coverage does not exceed 9.5 percent of an amount equal to 130 hours multiplied by the employee's hourly rate of pay on the first day of the plan year or his/her lowest hourly pay during the calendar month, whichever is lower.

3. The district shall ensure that the employee's contribution does not exceed 9.5 percent of a monthly amount determined as the federal poverty line for a single individual for the applicable calendar year, divided by 12.

Eligible Dependents and Required Verification Documentation

1. Spouse/Domestic Partner: A legally wed spouse or registered domestic partner as defined by state law.

In order to add a spouse, the previous calendar year's federal tax return must be submitted to the district. The full names, complete address and filing status (married filing jointly or married filing separately) is required. An original or certified copy of the county recorded marriage certificate must be provided if there is a new spouse that is not listed on the previous calendar year's federal tax return.

In order to add a domestic partner, a copy of the Affidavit of Domestic Partnership from the City of Petaluma or certified copy of the Declaration of Domestic Partnership from the State of California must be submitted to the district within 30 days of the event.

2. Birth Child: An unmarried or married birth child from birth to age 26. A disabled birth child may remain covered after the age of 26 if disabled dependent status has been approved by the insurance carrier.

In order to add a birth child, an original or certified copy of the county recorded birth certificate must be submitted to the district within 30 days of the event.

3. Step-Child or Child of a Domestic Partner: An unmarried or married step-child or child of a domestic partner from birth to age 26. A disabled step-child or child of a domestic partner may remain covered after the age of 26 if disabled dependent status has been approved by the insurance carrier.

In order to add a step-child or child of a domestic partner, an original or certified copy of the county recorded birth certificate listing the employee's current spouse/domestic partner as the parent of the child must be submitted to the district within 30 days of the event.

4. Adopted or Legal Guardianship: A child for whom the employee has legal and physical custody/guardianship from birth to age 26. A disabled child may remain covered after the age of 26 if the disabled dependent status has been approved by the insurance carrier.

In order to add a child for whom the employee has legal and physical custody/guardianship, an original or certified copy of the county recorded birth certificate and court papers showing legal responsibility for the child must be submitted to the district within 30 days of the event.

Proof of Eligibility (Verification Documentation) for Eligible Dependents

Proof of eligibility will be required when adding a new dependent for an existing employee and at the time of hire for a new employee.

Retired Employees

Any former employee who resigned from the district to retire from the State Teachers' Retirement System and/or Public Employees' Retirement System shall be permitted to enroll in the medical, dental, and/or vision plan currently provided for employees. Any dependent (spouse/domestic partner/child(ren)) covered by the employee on the date of his/her retirement may continue coverage so long as the retired employee remains enrolled in a District retiree plan.

The plan also shall be available to any surviving spouse/domestic partner/dependent(s) of a former employee who either retired from the district under the State Teachers' Retirement System and/or Public Employees' Retirement System. (Education Code 7000)

A retired employee or surviving spouse/domestic partner/dependent(s) shall be allowed to enroll in the coverage within 30 days of losing active employee coverage. If he/she does not enroll during this initial enrollment period, he/she may be denied further opportunity to do so. (Education Code 7000)

COBRA/Cal-COBRA Continuation Coverage

Covered district employees and their qualified beneficiaries shall be offered the opportunity to continue health insurance coverage when they otherwise would lose coverage due to one of the following qualifying events: (Health and Safety Code 1366.21, 1366.23, 1373; Insurance Code 10128.51, 10128.53, 10277; 26 USC 4980B; 26 CFR 54.4980B-4)

1. Death of the covered employee;

2. Termination or reduction in hours of the covered employee's employment, other than termination by reason of the employee's gross misconduct;

(cf. 4118 - Dismissal/Suspension/Disciplinary Action)

(cf. 4218 - Dismissal/Suspension/Disciplinary Action)

3. Divorce or legal separation of the covered employee;

4. The covered employee's becoming entitled to Medicare benefits;

5. A dependent child ceasing to be a dependent child of the covered employee.

Continuation health coverage shall be the same as provided to similarly situated individuals under the group benefit plan. (Health and Safety Code 1366.23; Insurance Code 10128.53; 26 USC 4980B)

The Superintendent or designee shall notify the health care service plan administrator of a qualifying event listed in item #1, 2, or 4 above, within 30 days of the event. A covered employee or qualified beneficiary shall notify the service plan administrator of a qualifying event listed in item #3 or 5 above within 60 days of the event or of the date that the beneficiary would lose coverage, whichever is later. (26 USC 4980B; 29 USC 1163, 1166; 26 CFR 54.4980B-6)

Continuation coverage shall be terminated in accordance with the district's insurance plan and federal and state law. (26 USC 4980B; 26 CFR 54.4980B-6; Health and Safety Code 1373.621; Insurance Code 10116.5)

The Superintendent or designee shall notify covered employees and qualified beneficiaries of the availability of conversion and continuation coverage. This notification shall include the statement in Labor Code 2800.2 encouraging individuals to examine their options carefully before declining such coverage. (Labor Code 2800.2)

(cf. 4112.9/4212.9/4312.9 - Employee Notifications)

Disability Insurance

The Superintendent or designee shall give notice of disability insurance rights and benefits to each new employee and each employee leaving work due to pregnancy, nonoccupational illness or injury, or the need to provide care for any sick or injured family member, or the need to bond with a minor child within the first year of the child's birth or placement in connection with foster care or adoption. (Unemployment Insurance Code 2613)

(cf. 4157.1/4257.1/4357.1 - Work-Related Injuries)

(cf. 4161/4261/4361 - Leaves)

(cf. 4161.1/4361.1 - Personal Illness/Injury Leave)

(cf. 4161.8/4261.8/4361.8 - Family Care and Medical Leave)

(cf. 4261.1 - Personal Illness and Injury Leave)

When disabled by an injury resulting from a violent act sustained while performing duties within the scope of employment and performing creditable employment, a certificated or classified employee may continue in the district health, dental, and vision care plans upon meeting criteria specified by law. The employee shall pay all employer and employee premiums and related administrative costs. (Education Code 7008)

Regulation PETALUMA CITY SCHOOLS

approved: October 26, 2010 Petaluma, California

revised: January 13, 2015

revised: May 24, 2016

revised: June 14, 2016