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Chapter 3. Audits of California K-12 Local Education Agencies. Article 4. State Compliance Procedures: Charter Schools. Contemporaneous Records of Attendance.   

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(a) Determine whether the Second Principal report of attendance submitted to the California Department of Education is supported by written contemporaneous records that document all pupil attendance included in the charter school's Average Daily Attendance calculations, by tracing the Average Daily Attendance numbers from the Second Principal report of attendance through any documentation used by the charter school to summarize attendance, to written contemporaneous data origination documents.

(b) If any inappropriately reported units of Average Daily Attendance are identified through the foregoing audit procedure, recalculate, consistent with the provisions of Education Code Section 46303, the correct number of units of Average Daily Attendance. Include a statement in the Findings and Recommendations section of the audit report of the number of units of Average Daily Attendance that were inappropriately reported for apportionment and an estimate of their dollar value.

(c) For fiscal year 2011-12 only, from the attendance records, select a representative sample of pupils enrolled in any of grades 7 through 12, inclusive, for whom Average Daily Attendance generated through classroom based or nonclassroom-based instruction (independent study) was claimed, and verify for each pupil in the sample who was under age 18 that evidence was on file by the 30th calendar day after the pupil's first day of attendance in school year 2011-12 of

(1) a pertussis booster vaccine given on or after the pupil's 7th birthday, or

(2) a pertussis booster immunization exemption statement.

(A) If the exemption from the new pertussis booster requirement was a temporary medical exemption that terminated any time during the 2011-12 school year, verify that evidence is on file that the pupil obtained the required pertussis booster vaccine when the temporary exemption terminated, or filed a permanent medical or personal beliefs exemption by that date.

(B) If the exemption is based on personal beliefs, the statement must be specific to the new pertussis booster immunization requirement as specified by Title 17, Section 6051.

(d) For each pupil in the sample who was under age 18 who transferred into the charter school, and whose immunization record was not received at the time of entry to the new school, verify that evidence was on file, as provided in Title 17, Section 6070(d), by the 30th school day after the pupil's first day of attendance in school year 2011-12 of compliance with the requirements set forth in (1) or (2) of subparagraph (c) of this section.

(e) If, pursuant to the foregoing audit procedures, any pupils are found who did not have evidence of a pertussis booster vaccine or exemption, verify that attendance was not claimed for pupils on or after the pupil's 31st calendar day of school, or on or after a transfer pupil's 31st school day. Once evidence is provided of the pertussis vaccination or a pertussis booster immunization exemption statement is received, the pupil is no longer excluded from school.

(f) If any inappropriately reported units of Average Daily Attendance are identified through the foregoing audit procedures, recalculate, consistent with the provisions of Education Code Section 46303, the correct number of units of Average Daily Attendance. Include a statement in the Findings and Recommendations section of the audit report of the number of units of Average Daily Attendance that were inappropriately reported for apportionment and an estimate of their dollar value.

Authority cited:

Education Code 14502.1

Reference:

Education Code 14502.1

Education Code 14503

Education Code 41020

Education Code 47612.5

Education Code 47634.2

(Amended by Register 2012, No. 6.)