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Subchapter 2.5. Retention And Destruction Of Records. Article 1. General Provisions. Definition of Records.   

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(a) For purposes of this subchapter, "records" means all records, maps, books, papers, data processing output, and electronic documents that a Community College district is required by law to prepare or retain by law or official duty. "Records" includes "student records" as defined in section 76210 of the Education Code.

(b) The following documents are not "records" and may be destroyed at any time:

(1) Additional copies of documents beyond the original or one copy. (A person receiving a duplicated copy need not retain it.)

(2) Correspondence between district employees that does not pertain to personnel matters or constitute a student record.

(3) Advertisements and other sales material received.

(4) Textbooks used for instruction, and other instructional materials, including library books, pamphlets and magazines.

Authority cited:

Education Code 66700

Education Code 70901

Education Code 76220

Reference:

Education Code 76210

Education Code 76220

(Amended by Register 2006, No. 17.)