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Ross Valley SD |  AR  6153  Instruction

School-Sponsored Trips   

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Students on school-sponsored trips are under the jurisdiction of the district and shall be subject to district and school rules and regulations.

(cf. 5131 - Conduct)

(cf. 5131.1 - Bus Conduct)

(cf. 5144 - Discipline)

(cf. 5144.1 - Suspension and Expulsion/Due Process)

The Superintendent or designee shall ensure that adequate supervision is provided on all school-sponsored trips and that there is an appropriate ratio of adults to students present on the trip. If the trip involves water activities, this ratio shall be revised as necessary.

Students on approved trips are under the jurisdiction of the board of Trustees and subject to school rules and regulations.

Teachers or other certificated personnel shall accompany students on all trips and shall assume responsibility for their proper conduct.

Before the trip, teachers shall provide any adult chaperones who may accompany the students with clear information regarding their responsibilities.

Chaperones shall be 21 years of age or older.

Chaperones shall be assigned a prescribed group of students and shall be responsible for continuous monitoring of these students' activities.

Teachers and chaperones shall not consume alcoholic beverages or used controlled substances while accompanying and supervising students on a trip.

When a trip is made to a place of business or industry, the teacher shall arrange for an employee of the host company to serve as conductor.

Parent/Guardian Permission

Before a student can participate in a school-sponsored trip, the teacher shall obtain parent/guardian permission for the trip. Whenever a trip involves water activities, the parent/guardian shall provide specific permission for his/her child to participate in the water activities. The district shall provide an alternative educational experience for students whose parents/guardians do not wish them to participate in a trip.

All persons making the field trip or excursion shall be deemed to have waived all claims against the district or the State of California for injury, accident, illness, or death occurring during or by reason of the field trip or excursion. All adults taking out-of-state field trips or excursions and all parents/guardians of students taking out-of-state field trips or excursions shall sign a statement waiving such claims. (Education Code 35330)


No student shall be prevented from making a trip because of lack of sufficient funds. No trip shall be authorized if any student would be excluded from participation because of a lack of sufficient funds. (Education Code 35330)

All school sponsored trips are to be funded by voluntary contributions, amount not to exceed $60.00 per student per year for elementary sites and $70.00 per student per year for White Hill, with the exception of outdoor education, performance and/or competition field trips. (Round Table Agreement) All contributions are to be accepted by the school Parent Teacher Club/Parent Teacher Association and disbursed by that group.

Trip Approval

Teachers planning a trip shall make a request in writing to the principal at least ten days prior to the date desired. Whenever practical, an alternate date should also be listed. The purpose of the trip and its relation to the course of study shall be stated in the request.

The principal shall approve or disapprove the request and notify the teacher. If the trip is disapproved, the principal should state the reasons.

Principals may exclude from the trip any student whose presence on the trip would pose a safety or disciplinary risk.

Principals shall approve no activities which they consider to be inherently dangerous to students or to pose unacceptable, unmitigated risks.

Principals may approve up to ten curriculum-based study trips per teacher, per year. The principal may consider and approve additional school sponsored trips based on need and alignment with the curriculum.

Board of Trustees' approval is required on all overnight or out-of-state student trips.

Safety Issues

1. While conducting a trip, the teacher, employee, or agent of the school shall have the school's first aid kit in his/her possession or immediately available. (Education Code 32041)

Whenever trips are conducted in areas known to be infested with poisonous snakes, the first aid kit taken on the trip shall contain medically accepted snakebite remedies. In addition, a teacher, employee, or agent of the school who has completed a first aid course which is certified by the American Red Cross and which emphasizes the treatment of snakebites shall participate in the trip. (Education Code 32043)

2. The district shall provide or make available medical and/or hospital insurance for students injured while participating in any excursion or field trip. (Education Code 35331)

(cf. 3541.1 - Transportation for School-Related Trips)

(cf. 5143 - Insurance)

3. If the Superintendent or designee receives threat level warnings from the Homeland Security Advisory System pertaining to the destination of a school-sponsored trip, he/she shall implement precautions necessary to protect the safety of students and staff.

(cf. 0450 - Comprehensive Safety Plan)

(cf. 3516 - Emergencies and Disaster Preparedness Plan)

4. Lifeguards are required for all swimming activities. If the activity is at a private pool, the owner of the pool shall provide a certificate of insurance, designating the district as an additional insured, for not less than $500,000 in liability coverage. Staff shall determine supervisory responsibilities for all chaperones.

Parents/guardians must provide written permission for the student to swim and must indicated the student's swimming ability. (Refer to Swimming and/or Wadding Permission Form)

Swimming facilities, including backyard pools, must be inspected by the principal and teacher before the trip is approved.

Owners of private pools must provide a certificate of insurance, designating the district as an additional insured, for not less than $500,000 in liability coverage.

Lifeguards must be designated for all swimming activities. If lifeguards are not provided by the pool owner or operator, the principal shall ensure their presence. Lifeguards must be Red Cross certified or equivalent and must be at least 21 years old.

The ratio of adult chaperones to students shall be no greater than one to ten (1:10). In grades 4-6, this ratio shall be one to eight (1:8). In grades K-3, this ratio shall be one to four (1:4).

Specific supervisory responsibilities shall be determined in advance to accommodate the varying swimming abilities of students. These responsibilities shall be clarified in writing and reviewed verbally before the trip.

Emergency procedures shall be included with written instructions to adult chaperones and staff.

Staff and chaperones assigned to supervise students must wear swimsuits and know how to swim.

The principal may require students to wear flotation devices, depending upon their age and swimming ability.

A buddy-system or other means of surveillance shall be arranged in advance and strictly enforced during swimming activities.

(cf. 3530 - Risk Management/Insurance)

(cf. 5141.7 - Sun Safety)

5. Before trips of more than one day, the principal or designee may hold a meeting for staff, chaperones, parents/guardians, and students to discuss safety and the importance of safety-related rules for the trip. For noncertificated adults who will assist in supervising students on the trip, the principal or designee may also hold a meeting to explain how to keep appropriate groups together and what to do if an emergency occurs.

(cf. 5142 - Safety)


approved: January 2009 San Anselmo, California

revised: May 17, 2016