San Mateo-Foster City SD | AR 5116.1 Students
Transfers for Victims of a Violent Criminal Offense
Within a reasonable amount of time, not to exceed 14 days, after it has been determined that a student has been the victim of a violent criminal offense while on school grounds, the student's parents/guardians shall be offered an option to transfer their child to an eligible school identified by the Superintendent or designee. In making the determination that a student has been a victim of a violent criminal offense, the Superintendent or designee shall consider the specific circumstances of the incident and consult with local law enforcement as appropriate. Examples of violent criminal offenses include, but are not limited to, attempted murder, battery with serious bodily injury, assault with a deadly weapon, rape, sexual battery, robbery, extortion, or hate crimes.
The Superintendent or designee shall consider the needs and preferences of the affected student and his/her parent/guardian in making the offer. If the parent/guardian elects to transfer his/her child, the transfer shall be completed as soon as practicable.
Transfers from a "Persistently Dangerous" School
Upon receipt of notification from the California Department of Education (CDE) that a district school has been designated as "persistently dangerous," the Superintendent or designee shall provide parents/guardians of students attending the school with the following notifications:
1. Within 10 days of receipt of the notification from CDE, notice of the school's designation
2. Within 20 days of receipt of the notification from CDE, notice of the option to transfer their child
(cf. 0450 - Comprehensive Safety Plan)
Parents/guardians who desire to transfer their child out of a "persistently dangerous" school shall provide a written request to the Superintendent or designee and shall rank-order their preferences from among all schools identified by the Superintendent or designee as eligible to receive transfer students. The Superintendent or designee may establish a reasonable timeline, not to exceed seven school days, for the submission of parent/guardian requests.
The Superintendent or designee shall consider the needs and preferences of students and parents/guardians before making an assignment, but is not obligated to accept the parent/guardian's preference if the assignment is not feasible due to space constraints or other considerations. For students whose parents/guardians accept the offer, the transfer shall generally be made within 30 school days of receiving the notice of the school's designation from the CDE. If parents/guardians decline the assigned school, the student may remain in his/her current school.
The transfer shall remain in effect as long as the student's school of origin is identified as "persistently dangerous." The Superintendent or designee may choose to make the transfer permanent based on the educational needs of the student, parent/guardian preferences, and other factors affecting the student's ability to succeed if returned to the school of origin.
The Superintendent or designee shall cooperate with neighboring districts to develop an interdistrict transfer program in the event that space is not available in a district school.
(cf. 5117 - Interdistrict Attendance)
Other Intradistrict Transfer Requests
Except for transfers for victims of a violent crime and from a "persistently dangerous school," the following procedures shall apply to intradistrict open enrollment:
1. The Superintendent or designee shall identify those schools which may have space available for additional students. A list of those schools and transfer applications shall be available at each school site, the district office, and on the district's web site.
2. After the enrollment priorities have been applied in accordance with Board policy, if there are more requests for a particular school than there are spaces available, a random drawing shall be held from the applicant pool. A waiting list shall be established to indicate the order in which applicants may be accepted. Late applicants will be added to the waiting list in the order in which they are received.
3. The Superintendent or designee shall provide written notification to applicants who applied by the posted deadline, as to whether their applications have been approved, denied, or placed on a waiting list. If the application is denied, the reasons for denial shall be stated.
4. Approved applicants must confirm their enrollment within two school days.
Once enrolled, a student shall not be required to reapply for readmission.
Any complaints regarding the intradistrict transfer process shall be submitted in accordance with the applicable complaint procedure.
(cf. 1312.3 - Uniform Complaint Procedures)
Notifications shall be sent to parents/guardians at the beginning of each school year describing all current statutory attendance options and local attendance options available in the district. Such notification shall include: (Education Code 35160.5, 48980)
1. All options for meeting residency requirements for school attendance
(cf. 5111.1 - District Residency)
(cf. 5111.12 - Residency Based on Parent/Guardian Employment)
(cf. 5111.13 - Residency for Homeless Children)
(cf. 5118 - Open Enrollment Act Transfers)
2. Program options offered within local attendance areas
3. A description of any special program options available on both an interdistrict and intradistrict basis
4. A description of the procedure for application for alternative attendance areas or programs and the appeals process available, if any, when a change of attendance is denied
5. A district application form for requesting a change of attendance
6. The explanation of attendance options under California law as provided by the CDE
(cf. 5145.6 - Parental Notifications)
Intradistrict Transfer Procedure
Parent/guardians may request an intradistrict transfer to another school in the district, which is not their school of assignment. If approved, a transfer will remain in effect until the completion of the highest grade at the school. Transfer applications are only approved until 10 days before the start of school. Once a student begins classes at a year-round calendar school, that student relinquishes the opportunity to transfer to a traditional calendar school for that year. (Exceptions are made only rarely, and only with permission of both school principals and Student Services administrators.)
Transfers will be granted only if there is room in the school and grade level requested after all school of assignment students are placed, and if the transfer does not contribute to racial isolation within a particular school. The district reserves the right to hold an average of one space per classroom for potential attendance area enrollees when deemed necessary.
Students may also be assigned to schools because of their eligibility for special programs and services such as special education classes and programs for English Learners. The Superintendent will establish the eligibility criteria for special programs in conformance with State and Federal law. The district reserves the right to reassign students in the case of unforeseen circumstances.
The following procedure will be used when parent/guardians request that their student transfer to a school other than their school of assignment:
1. The parent/guardian completes an Intradistrict Transfer Application, available at the school site, the Student Services office or the district website and returns the form to the Student Services office or any school office. Parent/guardians may submit transfer requests to no more than two schools. If more than two schools are indicated on the form Student Services will accept only the first two in the order in which they were indicated.
2. The completed form will be date and time stamped upon receipt.
3. Intradistrict Transfer Applications for the upcoming school year will be accepted according to the publicized district calendar. All transfer applications received by 12:00 pm (noon) by the deadline will be placed in a lottery for enrollment. Transfer applications received after the deadline will be placed on a wait list in the order in which they are received.
4. Applications received by the publicized deadline will be entered into the transfer lottery and parent/guardians will be notified of lottery results by mail before the first day of new student registration.
5. Parent/guardians whose transfer applications are approved before the first day of new student registration must follow the instructions in the acceptance letter to complete their enrollment at their approved school or their space will be forfeited.
6. New students placed on a transfer wait list should enroll at their school of assignment.
7. Continuing students placed on a transfer wait list should plan to attend their current school unless otherwise notified.
8. Transfer applications received after the publicized deadline will not receive written notification of wait list status.
9. Wait listed students will be contacted by phone only when space becomes available at the requested school. Parent/guardians have two business days to accept the opening. If the parent/guardian has not responded within two business days, the space will be offered to the next student on the wait list.
10. No transfer applications into year-round calendar schools will be approved past July 15th or 10 days before the start of school.
11. No transfer applications into traditional calendar schools will be approved past August 15th or 10 days before the start of school.
In order to provide stability for others in the enrollment process, parent/guardians must respond to an offer within the stated deadline. Parents/guardians may choose one of the following responses:
1. Accept the offer. Acceptance of the offer results in removal of the child's name from all other transfer wait lists for the current year.
2. Decline the offer and remain on other wait lists until the stated deadlines in numbers 10 and 11 above.
3. All transfer wait lists expire 10 days before the start of school.
San Mateo-Foster City School District Staff
Children of district employees working 20 hours or more per week or at least 50 percent of 1.0 (one) FTE at the time of application and during the year for which the application is made will receive priority in the transfer process provided they apply by the posted Employee Preference deadline and space is available. Employment status must be verified annually. Children whose parent/guardians is assigned to a particular school will receive priority status for that school provided the application is made by the posted Employee Preference deadline and space is available.
Siblings of concurrently enrolled students attending a school on an intradistrict transfer will receive priority in the intradistrict transfer lottery at the requested school if space is available. If applying concurrently and one sibling is approved through the lottery process, additional siblings will have enrollment preference if space is available. If siblings are placed on a wait list, they will receive priority.
Priorities for Intradistrict Transfers
Student Services will review annually the enrollment capacity at all school sites to determine space availability for purposes of enrollment and transfer requests. Available space is determined by program capacity, staffing entitlement, program considerations and facilities. Student Services will annually establish and publish enrollment cutoff dates for the purpose of determining district enrollment priorities.
Transfer Applications are approved based on the following descending order of priorities:
1. Continuing 5th and 8th Grade Students - former residents of the school's attendance area who have moved into another school's attendance area within the district, provided space is available.
2. District Employees ‚Äì School Site Priority - children of district employees who have requested attendance at the school in which they work through the Employee Preference transfer process.
3. District Employees ‚Äì District Priority ‚Äì children of district employees who have requested attendance through the Employee Preference process.
4. Siblings - siblings of students concurrently enrolled on an approved intradistrict transfer.
5. Overflow Students - students overflowed to another school who want to remain at the overflow school.
6. Continuing Students - students who move to another attendance area within the district and wish to remain at their current school.
7. Continuing Interdistrict Transfer Students - students living outside the district currently enrolled in one of the district schools with an approved interdistrict transfer and requesting to continue at the same school, providing they continue to meet transfer student criteria.
8. Preschool Students - preschool students who live within the district and attend a feeder SM-FCSD preschool five days a week.
9. IB Program Continuation Students - students who have attended the Sunnybrae International Baccalaureate Primary Years program for five years who wish to continue into Borel's International Baccalaureate Middle Years program.
10. New Intradistrict Transfer Students - students who live within the SM-FCSD who are requesting a transfer to attend another school in the district.
11. Interdistrict Siblings - siblings of interdistrict transfer students concurrently enrolled in the district.
12. Elementary to Middle School Interdistrict Transfer Students - elementary students on an interdistrict transfer requesting an ongoing interdistrict transfer to a district middle school.
13. Out-of-District Preschool Students - preschool students who live outside the district and attend a feeder SM-FCSD preschool five days a week.
14. New Interdistrict Transfer Students - all other out-of-district transfer requests.
Should the need arise to make an exception to these priorities, Student Services and the school Principal will review the case to determine whether cause exists to make a change.
Under rare circumstances, an administrative change of schools may occur through Student Services. Reasons may include but are not limited to:
1. Discipline, suspension
2. Health, safety, well-being considerations
3. Revoking of inter-or intradistrict transfer
4. Preservation of the integrity of an instructional program
5. Student best interest.
Homeless and Foster Youth students may be placed outside this priority order in order to comply with requirements of the law.
Duration of the Transfer
Once a transfer is approved, it will generally remain in effect until the student completes the highest grade at the school, as long as the conditions of the transfer are upheld and space remains available. In some instances, such as when the school anticipates insufficient space for students living in the attendance area, transfers may be approved for only one year or may be revoked. It is not likely that such transfers will be revoked once the school year has begun. If transfers must be revoked, students will be withdrawn from a school beginning with those who transferred in under the lowest priorities listed above (Priorities for Intradistrict Transfer).
All students who are on transfers must maintain a satisfactory record of academic progress, attendance and behavior in order to remain at the receiving school.
If a parent/guardian believes that district procedures have not been appropriately followed, the parent/guardian may appeal the decision by putting the appeal in writing and sending it within 10 working days from the date of the transfer notification letter to the Assistant Superintendent of Student Services. If a parent/guardian disagrees with the decision of the Assistant Superintendent, he/she may appeal to the Superintendent by submitting a written request within 10 working days.
Revoking/Denying an Intradistrict/Interdistrict Transfer or Administratively Moving a Student to their School of Assignment
The district, for good reason, may revoke or deny an intradistrict transfer or may approve a request for a student to return to their school of assignment at any time. Reasons may include, but not be limited to, lack of space, irregular student attendance, unsatisfactory academic progress, failure to adhere to the district/school discipline policy, or discovery that the application had been falsified.
The process to revoke/deny a transfer or to administratively move a student to his/her school of assignment may also be initiated at the school site by following the process outlined below:
* The Principal or designee shall hold a conference with the parent/guardian stating that the student's transfer is at risk or that the student's request for a transfer to continue at their current school will not be considered or will be denied. The conference shall be documented in writing.
* The student shall be given an opportunity to remediate the problem(s).
* If the problem continues to exist, the Principal or designee shall hold a second conference with the parent/guardian, stating that the problem(s) continues to exist and that he/she is recommending that the transfer be revoked/denied or that the student be moved to his/her school of attendance. This conference shall be followed up in writing.
* The Principal completes the "Recommendation to Revoke/Deny Intradistrict Transfer" form and sends it to Student Services along with any additional documentation deemed appropriate by the school.
* Student Services shall review the case and determine whether or not the transfer should be revoked/denied.
* If the transfer is revoked/denied, all parties shall be notified by Student Services.
In circumstances that may endanger the safety of staff or students or disrupt the educational process, transfers may be revoked/denied outside this process.
Parents whose children attend special programs do not need to complete an intradistrict transfer form. The procedure for attending each of the programs shown below is as follows.
Gifted and Talented Education Classes
This program is for 4th - 8th grade students only. Children eligible for this program will be invited by May 1. This program is competitive and student eligibility is based on criteria that have been established by the school district. Parents desiring further information regarding these eligibility criteria should contact the Educational Services Department.
Special Education Classes
Students placed in a Special Day class through the IEP process will be assigned by the Special Education Department to the appropriate program. Students in the Resource Specialist Program (RSP) may participate in the normal intradistrict transfer process, and placed based on space available in the school RSP's case closed.
Newcomers and English Learners Program
Students in the English Learners program may participate in the normal intradistrict transfer process based on EL program space availability.
College Park Mandarin Immersion Program (K-5)
College Park offers a one-way Mandarin Immersion Program designed to help students become literate and fluent in English and Mandarin. Applications for students in grades 2 through 5 will not be considered unless the child is bilingual in English and Mandarin, as demonstrated through a district assessment. First grade applicants will be assessed by a teacher and the Principal to determine if they will be able to make a successful transition into the immersion program. If accepted, parent/guardians must attend a mandatory meeting with a College Park staff member during the time indicated in their acceptance letter to maintain their acceptance.
Fiesta Gardens International School (K-5)
Fiesta Gardens offers a Spanish-English, two-way Immersion Program, designed to help students learn about other countries and peoples of the world while becoming literate and fluent in English and Spanish. It features Stanford University's SPICE program, Amity Teacher Interns, and International Cultural Affairs.
Because Fiesta Gardens is a two-way language immersion program, an attempt will be made to have 50 percent of the student body be English speakers and 50 percent of the student body be Spanish speakers. Applications for students in grades two through five will not be considered unless the child is bilingual in English and Spanish, as demonstrated through a district assessment. First grade applicants will be assessed by a teacher and the Principal to determine if they will be able to make a successful transition into the immersion program. If accepted, parent/guardians must attend a mandatory meeting with a Fiesta Gardens staff member during the time indicated in their acceptance letter to maintain their acceptance.
Students applying to the Abbott Middle School Immersion Program must have completed the elementary program at Fiesta Gardens and be recommended by the Fiesta Gardens Principal.
North Shoreview Montessori (K-8) and Parkside Montessori (K-5) Programs
If applying to the North Shoreview or Parkside Montessori Program, students entering grades 1st-8th will need to be assessed by a teacher and the Principal to ensure they will be able to make a successful transition into the upper grade Montessori program. Equal priority will be given in the North Shoreview Middle Years Program intradistrict transfer lottery to students from both the North Shoreview and Parkside programs. If accepted, parent/guardians must attend a mandatory meeting with a North Shoreview or Parkside staff member during the time indicated in their acceptance letter to maintain their acceptance.
Regulation SAN MATEO-FOSTER CITY SCHOOL DISTRICT
approved: June 5, 2014 Foster City, California