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San Mateo Un HSD |  E  4040  Personnel

Employee Use Of Technology   

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The San Mateo Union High School District is pleased to offer students access to the district computer network for electronic mail and the Internet. To gain access to e-mail and the Internet, all students under the age of 18 must obtain parental permission and must sign and return this form to the school office. Students 18 and over may sign their own forms.

Access to Internet will enable students to explore libraries, museums, on-line tutorials, databases, and other reference materials and connect with Internet users throughout the world. Families should be warned that some material accessible via the Internet contains items that are illegal, defamatory, inaccurate, or potentially offensive. While the district's intent is to make Internet access available to further educational goals and objectives, students may find ways to access less desirable materials as well. The district uses filtering programs to prevent this; however, they are not 100 percent effective. The staff believe that the benefits to students from access to the Internet, in the form of information resources and opportunities for collaboration, exceed any disadvantages. Ultimately, parents and guardians of minors are responsible for setting and conveying the standards that their children should follow when using media and information resources. To that end, the district supports and respects each family's right to decide whether or not to apply for access.

District Internet Rules

Students should be held accountable for responsible behavior on school computer networks just as they are in classrooms or on school grounds. General school rules for proper behavior and communications apply.

The network is provided for students to conduct research and communicate with others. Access to network services is given to students who agree to act in a considerate and responsible manner. Students will report any misuse of the network to the staff member in charge. Parent's/guardian's permission is required to use the Internet and e-mail.

Individual users of the district computer networks are responsible for their behavior and communications over those networks. It is presumed that users will comply with district standards and will honor the agreements they have signed. Beyond the clarification of such standards, the district is not responsible for restricting, monitoring, or controlling the communications of individuals utilizing the network.

Network storage areas are treated like school lockers. Network administrators may review files and communications to maintain system integrity and insure responsible use. Users should not expect that files stored on district servers are private.

Access Is a Privilege, Not a Right. Access Entails Responsibility.

During school, teachers will guide students toward appropriate materials. Parents/guardians bear the same responsibility for such guidance at home.

The following are NOT permitted:

* Sending or displaying of offensive messages or pictures

* Using obscene or abusive language

* Viewing pornography or other inappropriate sites

* Harassing, insulting, threatening or attacking others

* Damaging computers, unauthorized access or hacking of computer systems, or computer Networks

* Violating copyright laws or plagiarizing another person's materials to complete an assignment

* Using another's password

* Accessing chat lines, unless authorized by the instructor for a class activity directly supervised by a staff member

* Trespassing in another's folders, work, or files

* Intentionally wasting limited resources

* Employing the network for other than educational purposes

* Disclosure of any personal identification while using electronic communication. (except to authenticate sender and receiver of student e-mail.)

User Agreement and Parent/Guardian Permission Form

As a user of the San Mateo Union High School District computer network, I hereby agree to comply with the above stated rules - communicating over the network in a reliable fashion while honoring all relevant laws and restrictions.

Student Signature: Student # Date:

Student e-mail Address:

As the parent or legal guardian of the minor student signing above, I grant permission for my son or daughter to access networked computer services such as electronic mail and the Internet. I understand that individuals and families may be held liable for violations. I understand that some materials on the Internet may be objectionable, but I accept responsibility for guidance of Internet use--setting and conveying standards for my daughter or son to follow when selecting, sharing or exploring information and media.

Parent/Guardian Signature: Date:

Parent e-mail Address:

Name of Student:

(please print)

School: Grade:


version: July 15, 2010 San Mateo, California

_______________________________________________________________________________SAN MATEO UNION HIGH SCHOOL DISTRICT


The San Mateo Union High School District provides technology including computers, networks, information systems and Internet services primarily for the purpose of achieving the District's goals and accomplishing its educational and organizational purposes.

The use of district technology, including e-mail and Internet services and parent communication tools (School Loop, Ed Line) does not create any expectation of privacy. The district reserves the right to monitor any information created, accessed, sent, received, and/or stored in any format by any district employee on district equipment or any equipment connected to the district's network. Monitoring may occur at any time without advance notice or consent. It is the employee's responsibility to make every effort to see that passwords and user identification, which allow access to networks, data, and/or e-mail, are kept private at all times.

All district technology is the property of the district. All information produced through the use of district technology or made available through the use of district technology is the property of the district. The use of district technology for any purpose including access to student information is a privilege. It is the express responsibility of the employee to maintain the security, privacy and confidentiality of student employee information. Any inappropriate use of district technology including the disclosure of confidential student information to unauthorized individuals may result in cancellation of this privilege and/or potential disciplinary action.

Privacy of District Records - Student, Staff and Business Information

It is probable that during your employment with the district, you will have access to either student or employee and/or business information that is confidential. It is your responsibility to safeguard this confidential information from unauthorized individuals including students. (Students should not have access to electronic grade books or other confidential information.)

State Statutes:

Education Code, 67100

Information Practices Act of 1977 (Civil Code section 1798) Public Records Act (Gov. Code section 6250)

Penal Codes, Section 502

Federal Statutes:

Federal Family Educational Rights and Privacy Act of 1974

Federal Privacy Act of 1974

Electronic Communications Privacy Act of 1986


It is to be understood that the district's business information, telephone, network, computer and software resources, peripherals and supplies are district property provided to meet district needs. You may not use a district owned computer, its software, peripherals and supplies for personal, commercial or non-district purposes unless approved by your supervisor in advance.

Use of Computer Resources

The computer resources of the district are used by thousands of students and employees. To ensure their reliability and availability your personal use of these resources must not negatively impact others. For example you may not:

* Attempt to break into computer systems to which you have not been granted authorization;

* Use any tools designed for probing, monitoring or breaching the security of any computer or of the network or infecting any computer or the network with a virus or any other form of (malware).

* Use obscene language or intentionally access or possess obscene or pornographic material as defined in subdivision (a) of Penal Code Section 313.

* Harass, insult or attack others.

* Distribute another person's password.

* Send or display intimidating hostile, offensive or hate related material.

* Access another person's computer, folders, work or files without his/her permission.

* Use the network for non-school related bandwidth intensive activities such as network games, and the downloading of music or video files or serving as a host for such activities.

* Develop any classroom or work related, websites, blogs, forums or similar online communications representing the district or using district equipment or resources without the knowledge of the Superintendent or designee.

* Engage in activities prohibited by law, district or school policies and/or rules.

* Place copyright material on the system without the author's permission.

Software Copyright Law

You are prohibited from installing any software without having proof of licensing. You may not install software licensed for one workstation on multiple machines. However, if a computer being replaced will be retired from use, the software may be removed from it and transferred to a new workstation.

Use of Personally Owned Software or Equipment

The use of personally owned software or software that can be downloaded from the Internet as well as personally owned computer hardware is not permitted except where authorized by the Director of Technology or designee. The connection of wireless access points or any other device using radio frequency "RF" communications to enable open access to the district's networks is expressly prohibited. Exceptions will only be made at the specific request of the Principal and only if it can be demonstrated to the Director of Technology or his designee that access can be securely limited to the specific computer or other device for which the connection is intended.

Cautions About the Use of Electronic Mail

The nature of electronic mail makes it susceptible to misuse. Users need to be aware that sensitive or private information can be easily forwarded to other individuals the originator never intended and e-mail accounts, although password protected, can be easily guessed or "hacked".

Because of backup procedures enforced with the district's computer services, the fact that you have deleted an e-mail message does not mean that it cannot be retrieved.

The use of the district's e-mail services is subject to all applicable Federal and State communication and privacy laws. Users need to be aware that attaching programs, sound, video and images to e-mail messages may violate copyright laws and data files containing employee and/or student information is subject to all privacy laws.

Your e-mail account is the property of the San Mateo Union High School District. Staff use is a privilege that is revocable.



I have read, understand, and agree to comply with the district Policy and Administrative Regulations.

Employee Signature Date

District Designee Date

I, , have read and understand the above Terms and

Conditions of Use and agree to abide by them. I further understand that any violation of the regulations above is unethical and may constitute a criminal offense. Should I commit any violation, I may be subject to disciplinary action, from termination of technology access privileges up to termination of employment. Appropriate legal action may also be taken.

Signature of User: Date

Name (print): Phone Number ( )

Position/Program: Division

Signature of Principal/Supervisor: Date

Signature of Cabinet Administrator: Date


version: July 15, 2010 San Mateo, California