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Santa Maria-Bonita SD |  AR  6161.11  Instruction

Special Advisory Committee - Curriculum and Instruction   

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The Special Advisory Committee - Curriculum and Instruction is part of the district's "consult" process with the Certificated Employees Exclusive Representative. Service on the Action Teams or subcommittees is recognized by the teacher participants as an obligation to the Certificated Employees Exclusive Representative.

1. Goals of the Special Advisory Committee - Curriculum and Instruction (which shall hereafter be referred to as the "Committee") shall be:

a. To meet the legal requirements of the California Education Code as regards "consulting" with certificated personnel and the selection and evaluation of instructional materials.

b. To keep current on materials, techniques in various areas of study and best educational practices.

c. To assist the district in selecting and evaluating the best possible learning/teaching materials.

d. To give teachers and parents a participatory role in decision-making processes as regards learning/teaching materials.

e. To act as a clearinghouse for educational research, innovative practices, data, and their relationships to the teaching/learning act.

f. To encourage scholarship.

g. To develop educational leadership and professional judgment among its members.

h. To provide basic learning/teaching materials for the students and teachers of the district.

I. To plan and carry out programs of in-service education to insure the proper implementation of adopted programs of instructions.

2. Purposes of the Committee

In an advisory capacity, to:

a. make recommendation on the general direction and philosophy of curriculum in the district.

b. implement a systems approach to curriculum development and materials procurement.

c. develop an awareness of innovative or model practices and suggest a review of those most appropriate in meeting district needs.

d. study district test results and make program recommendations based upon such study.

e. plan in-service training for action team leaders to facilitate the functioning of teams.

f. balance out available allocations, taking into account educational needs and budget constraints.

g. engage in long-range fiscal planning required to implement the district's materials adoption cycle.

h. make recommendations to the Consulting Organization Team on additional expenditures which may become necessary to fully implement programs of instruction.

i. review and approve as recommendations to the Consulting Organization Team the instructional materials purchase recommendations of the various action teams.

3. Committee Membership

a. The committee shall be made up of: all action team leaders, all members of the district's Instructional Services Department, and the Superintendent.

b. Action team leaders are appointed by the Certficated Employees Exclusive Representative and hold their position on the committee by virtue of their job assignment.

c. Other members hold their position on the committee by virtue of their job assignment.

d. All certificated teachers serving in any capacity shall be members in good standing of the Certificated Employees Exclusive Representative and be approved by the Certificated Employees Exclusive Representative for membership on the committee or any of its action teams.

e. Terms of membership for certificated teacher members are three years and will begin in September of each year. A member may be reelected or reselected.

4. Committee Duties and Organization

a. Duties of the committee:

(1) To meet on a regular basis.

(2) To review educational practices and methods.

(3) To keep current with latest trends and educational materials.

(4) To hear reports from action teams.

(5) To instruct action teams, when appropriate.

(6) To, on the basis of an action team report, recommend materials for district use.

(7) To recommend orders for adopted materials.

(8) To maintain communication and rapport between the committee and the certificated staff, the management staff, and the Consulting Organization Team.

(9) To plan and recommend programs of in-service education designed to properly implement adopted programs of instruction.

(10) To prepare necessary reports required by the Consulting Organization Team and by the district.

b. Organization of the Committee

(1) Meetings

(a) Regular meetings shall be held on the second Tuesday of each month of the school year.

(b) Special meetings may be called by the chairman for a specific purpose when required.

(2) Subcommittees

(a) When required, subcommittees may be established by the committee.

(b) Subcommittee chairpersons will be appointed by the committee chairman, from the committee membership.

(c) Subcommittee members will be appointed by the committee from the committee membership.

(d) The committee shall disband all subcommittees when it approves the subcommittee's final report.

5. Committee Chairman

a. The chairman shall be chosen by the Director of Instructional Services.

b. The chairman shall have no specific term of office.

c. The chairman shall not vote on any issue.

d. The chairman shall carry out the following duties:

(1) Disseminate information and keep the committee current on state law and district policy affecting the selection of instructional materials and programs of instruction.

(2) Keep the committee current on available and expended funds.

(3) Keep the committee aware of material adoption deadlines and schedules.

(4) Provide an agenda for all regular and special committee meetings.

(5) Conduct meetings in accordance with the letter and principles of Robert's Rules of Order.

a. Committee action teams shall be established in the following subject areas:

(1) English and dictionaries

(2) Social studies

(3) Mathematics

(4) Science

(5) Literature

(6) Reading

(7) Health

(8) English as a second language and bilingual

(9) Fine arts

(10) Spelling and handwriting

(11) Technology in education

(12) Physical education

b. Action Team Membership

(1) Each action team shall have a certificated teacher leader.

(2) Each action team shall have members from each major grade grouping (k-3, 4-6, 7-8).

(3) Each action team may have community members or district personnel with special interest skills, or knowledge in a subject area.

(4) Each action team shall have a parent member.

(5) Each action team shall have a school site principal or full-time vice-principal member.

(6) Each action team shall include at least one teacher with bilingual certification.

c. Action Team Charges

(1) To review current scholarship, methodology and technology in their subject areas.

(2) To present their findings to the committee and to the certficated staff of the district at least once a year.

(3) To determine district needs in their subject area for all students.

(4) To prepare and present selection presentations at the direction of the committee and/or the district.

(5) To meet regularly for ongoing research.

(6) To act as a district resource ad source of information in their subject area.

(7) To be familiar with the State Framework and Handbook and with the portion of the state matrix that pertains to their subject area.

(8) To maintain a district collection of matrix material samples for the adoption process.

(9) To review and update philosophy and continuums in their subject area.

d. Action Team Leaders

(1) The leader will be chosen by the President of the Certificated Employees Exclusive Representative prior to the first meeting in September.

(2) The leader will serve as a member of the Special Advisory Committee - Curriculum and Instruction.

(3) The Leader will serve as the Team's contact person with the chairman and the Direction of Instructional Services.

(4) The duties of the action team leaders shall be:

(a) Expand the action team to a total of nine (9) members by finding qualified members for the action team.

(b) To call and conduct regular monthly team meetings.

(c) To prepare a report of activities for each committee meeting.

(d) To be responsible for an adoption presentation to the committee, or district when requested.

(e) To establish informational research sources for the subject area.

(f) To establish and maintain a close and cooperative working relationship with the chairman.

(g) To give three months' written notice to the chairman and the President of the Certificated Employees Exclusive Representative upon his/her decision to resign as action team member.

(h) To appoint a co-leader who is in training to replace the leader should the leader decide to discontinue his/her leadership, with approval of the President of the Certificated Employees Exclusive Representative.

e. Action Team Members

(1) Each member is encouraged to serve as a member of one, and only one, action team.

(2) The member will participate in reports and presentations to the committee and the district.

(3) The member will be responsible for helping to advance the work of the action team.

(4) The member will regularly attend announced action team meetings.

7. Purchase of Materials

a. Schools will participate in the purchase of new instructional programs recommended by the committee and adopted by the Board to the extent of their particular needs except as provided for in 6. e. and 7.

b. Before a vote on a purchase recommendation may be taken, the committee members present must be made aware of the approximate total cost of the proposed purchase and the effect it will have on the funds from which the purchase is to be made.

c. All motions involving expenditure of funds will be submitted to the chair in writing.

d. All recommendations for purchase must be approved by a two-thirds (2/3) vote of those committee members present and voting.

e. The committee would then act upon the petition.

f. Petitions must be approved by a two-thirds (2/3) favorable vote of those committee members present and voting.

g. Approved petitions would be recommended for Board approval.

8. Rules of Operation

a. All meetings of the committee shall be conducted according to Robert's Rules of Order.

b. A quorum shall be the members present at a regular or special meeting where notice of time and location is given to the members three (3) days in advance.

c. Noncommittee members may speak with permission of the committee and only to the point under discussion.

9. Amending the Operating Procedures and Policies

a. Amendments must be submitted in writing and presented by a member only at a regular meeting of the committee.

b. The amendment will be read by the proposer, duplicated and given to each committee member. Points of clarification and intent only will be discussed at the first reading.

c. The amendment will be reread, discussed and voted upon as originally submitted at the next regular meeting following its presentation.

d. If the amendment as originally proposed is changed, it must be represented and wait one additional regular meeting to be discussed and voted upon.

e. For an amendment to pass, it will be necessary for a 75% approval of the members present and voting.

f. Upon passage, the amendment takes affect immediately.

g. If the amendment fails, it, or a similar idea, may not be re-presented for three (3) meetings.


approved: 11/12/86 Santa Maria, California