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Standard Elementary SD  |  BP  3350  Business and Noninstructional Operations

Travel Expenses   

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Pursuant to Education Code 44032 and 44033, governing boards are authorized to pay for actual and necessary expenses, including travel expenses and use of automobiles, of any employee incurred in the course of performing services to the district. Funds expended shall not exceed those budgeted by the board for these purposes.

The Superintendent is authorized to determine an allowance for expenses incurred by attendance at meetings and conferences requiring travel. Such expenses include transportation, per diem, food expenses, hotel accommodations, essential call or telegrams, conference or registration and parking fees and conference related materials. The reimbursement shall be only while performing authorized services for the district. The Governing Board shall authorize payment for actual and necessary expenses, including travel, incurred by any employee performing authorized services for the district.

The Superintendent or designee may approve employee requests to attend meetings in accordance with the adopted budget.

(cf. 4131 - Staff Development)

(cf. 4231 - Staff Development)

(cf. 4331 - Staff Development)

The Superintendent or designee shall establish procedures for the submission and verification of expense claims. He/she may authorize an advance of funds to cover necessary expenses.

The Superintendent is authorized to reimburse employees of the district for use of their own vehicles in the performance or regularly assigned duties. The mileage rate for reimbursement of travel expenses shall be the Internal Revenue Service (IRS) standard mileage rate, a rate at which employers can reimburse employees, tax free, for business use of their personal automobiles. District adjustments to the standard mileage will become effective the calendar year of the IRS announcement of a change.

The Superintendent is authorized to establish an allowance on a monthly basis to reimburse authorized employees for the use of their own vehicles in the performance of assigned duties.

All out-of-state travel for which reimbursement will be claimed shall have Board approval. Travel expenses not previously budgeted also shall be approved on an individual basis by the Board.

Authorized employees may use district credit cards while attending to district business. Under no circumstances may personal expenses be charged on district credit cards.

(cf. 9240 - Board Development)

(cf. 9250 - Remuneration, Reimbursement, and Other Benefits)

Legal Reference:

EDUCATION CODE

42634 Itemization of expenses

44016 Travel expense to employment interview

44032 Travel expenses

44033 Automobile allowance

44802 Student teacher's travel expense

Management Resources:

INTERNAL REVENUE SERVICE PUBLICATIONS

Per Diem Rates (For Travel Within the Continental United States), Publication 1542

WEB SITES

Internal Revenue Service: http://www.irs.gov

U.S. General Services Administration, Per Diem Rates: http://www.gsa.gov/perdiem

Policy STANDARD SCHOOL DISTRICT

adopted: May 11, 2010 Bakersfield, California

revised: March 11, 2014