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Standard Elementary SD  |  AR  3350  Business and Noninstructional Operations

Travel Expenses   

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The district will pay a per diem food allowance for Governing Board members, administrative staff, advisory and support staff members, and teachers who attend conferences, conventions, or meetings where an overnight stay is necessary. Meals are reimbursable under the following criteria:

Meals will be reimbursed at the "per diem' rate listed below and do not have to be supported by a receipt.

Meal: Breakfast

Reimbursable Rate: $10.000

Where travel begins before: 6:00 a.m. and an overnight stay is required.

Meal: Lunch

Reimbursable Rate: $15.00

Where travel begins before: 11:00 a.m. and an overnight stay is required.

Meal: Dinner

Reimbursable Rate: $25.00

Where travel begins before: 5:00 a.m. and an overnight stay is required.

Maximum reimbursement for lodging will follow the General Services Administration Fiscal Year Per Deim Rates for California by a city or County, as determined by the web site http://www.gsa.gov/portal/category/100120. If lodging rates are anticipated to be above the general service administration rated prior approval must be granted by the Superintendent or designee.

In cases where luncheons, banquets or continental breakfasts are included in the registration fee, such meals will be excluded from the per diem.

Reasonable expenses such as parking, tolls, internet or other items will be reimbursed where supported by a receipt.

On the first and last day of travel, a maximum of $5 will be reimbursed for tips given to potters, baggage carriers, or hotel staff.

For purposes of determining eligibility for reimbursement, travel shall be considered to begin when the traveler departs his/her residence if the trip begins before or after normal office hours. If the trip begins during normal office hours, travel shall be considered to begin when the traveler departs the office. It will be the department head's responsibility to monitor time of departure and arrival to ensure no unnecessary meals are claimed.

Lunch will not be reimbursed at the above rate for in-town workshops regardless of the length of the conference.

A Conference Request Form must be completed in advance of travel and subsequent claim for reimbursement with all supporting documentation must be made within 30 days of the last date of the conference.

Regulation STANDARD SCHOOL DISTRICT

approved: September 10, 2002 Bakersfield, California

revised: June 14, 2011

revised: March 11, 2014