Stanislaus COE | BP 3400 Business and Noninstructional Operations
Management Of County Office Assets/Accounts
The Stanislaus County Superintendent of Schools or designee shall establish and maintain accurate, efficient financial management systems to meet the Stanislaus County Office of Education's fiscal obligations, produce useful information for financial reports, and safeguard the County Office's resources. He/she shall ensure that the County Office's accounting system provides ongoing internal controls and meets generally accepted accounting standards.
(cf. 3100 - Budget)
(cf. 3300 - Expenditures/Expending Authority)
(cf. 3312 - Contracts)
(cf. 3460 - Financial Reports and Accountability)
Capital Assets
The County Office recognizes the importance of accurately identifying and valuing district assets in order to help ensure financial accountability and to minimize the risk of loss or misuse. County Office assets with a useful life of more than one year and an initial acquisition cost of $5,000 or more shall be considered capital assets. The County Superintendent or designee shall determine the estimated useful life of each capital asset and shall calculate and report the estimated loss of value, or depreciation, during each accounting period for all capital assets.
(cf. 3440 - Inventories)
Fraud Prevention and Investigation
The County Office expects all employees, Stanislaus County Board of Education members, consultants, vendors, contractors and other parties maintaining a business relationship with the County Office to act with integrity and due diligence in duties involving the County Office's fiscal resources.
The County Superintendent or designee shall be responsible for developing internal controls which aid in the prevention and detection of fraud, financial impropriety or irregularity within the County Office. Each member of the management team shall be alert for any indication of fraud, financial impropriety or irregularity within his/her area of responsibility.
An employee who suspects fraud, impropriety or irregularity shall immediately report those suspicions to his/her immediate supervisor and/or the County Superintendent or designee. The County Superintendent or designee shall have primary responsibility for any necessary investigations, in coordination with legal counsel and other internal or external departments and agencies as appropriate.
(cf. 4119.1/4219.1/4319.1 - Civil and Legal Rights)
Legal Reference:
EDUCATION CODE
14500-14508 Financial and compliance audits
35035 Powers and duties of Superintendent
35250 Duty to keep certain records and reports
41010-41023 Accounting regulations, budget controls and audits
42600-42604 Control of expenditures
42647 Drawing of warrants by district on county treasurer; form; reports, statements and other data
GOVERNMENT CODE
53995-53997 Obligation of contract
Management Resources:
CSBA PUBLICATIONS
Maximizing School Board Governance: Budget Planning and Adoption, 2006
Maximizing School Board Governance: Fiscal Accountability, 2006
School Finance CD-ROM, 2005
GOVERNMENTAL ACCOUNTING STANDARDS BOARD
Statement 34, Basic Financial Statements - and Management's Discussion and Analysis - For State and Local Governments, June 1999
WEB SITES
CSBA: http://www.csba.org
California Association of School Business Officials: http://www.casbo.org
California Department of Education, School Finance: http://www.cde.ca.gov/fg
California State Controller's Office: http://www.sco.ca.gov
Fiscal Crisis & Management Assistance Team: http://www.fcmat.org
Governmental Accounting Standards Board: http://www.gasb.org
School Services of California: http://www.sscal.com
Policy STANISLAUS COUNTY OFFICE OF EDUCATION
adopted: August 5, 2004 Modesto, California
reviewed: October 6, 2008