topleft >  Services >  Governance Technology > 

Sweetwater Un HSD |  AR  5141  Students

Health Care And Emergencies   

arrow Previous bar Next arrow

Emergency Contact Information

In order to facilitate contact in case of an emergency or accident, parents/guardians shall furnish the principal or designee with the information specified below:

1. Home address and telephone number

2. Parent/guardian's business address and telephone number

3. Parent/guardian's cell phone number and e-mail address, if applicable

4. Name, address, and telephone number of a relative or friend to whom the student may be released and who is authorized by the parent/guardian to care for the student in cases of emergency or when the parent/guardian cannot be reached

5. Local physician to call in case of emergency

(cf. 5021 - Noncustodial Parents)

(cf. 5141.21 - Administering Medication and Monitoring Health Conditions)

(cf. 5142 - Safety)

Consent by Caregiver

Any person 18 years of age and older who files with the district a completed caregiver's authorization affidavit for a minor district student shall have the right to consent to or refuse school-related medical care on behalf of the student. The caregiver's authorization shall be invalid if the district receives notice from the caregiver that the minor student is no longer living with the caregiver. (Family Code 6550)

(cf. 5111.1 - District Residency)

The caregiver's consent to medical care shall be superseded by any contravening decision of the parent or other person having legal custody of the student, provided that this contravening decision does not jeopardize the student's life, health, or safety. (Family Code 6550)

Automated External Deliberators (AED)

Before an AED is placed on the school grounds, the site principal is required to designate an administrator as the site's AED coordinator. The AED coordinator is responsible for ensuring that the following is implemented prior to the installation of an AED:

1. The name of the site AED coordinator will be forwarded to the Program Manager of Student Health Services. It is recommended that the school nurse be designated the site's AED coordinator.

2. Determine that the placement of AED is a secure location such as Health Office, Main Office, or Gymnasium. Such location must be clearly labeled (sticker, placard, etc.) indicating an AED is available at that location. AEDs must be placed in locations that can be easily accessed during "normal operating hours". "Normal operating hours" means during the hours of classroom instruction and any school-sponsored activity occurring on school grounds. Ideally, an AED will be in a cabinet mounted on a school wall that may be alarmed but not locked. Since AEDs are designed to deliver a shock to a victim within three or five minutes of a cardiac arrest, a three minute response time should be used as a guideline to help determine how many AEDs will be needed and where to place them. In other words, each AED should be accessible anywhere on campus within a three minute window response time. Information regarding the final placement of AEDs must be disseminated to school staff at the beginning of each school year along with a brochure (approved as to content and style by the American Heart Association or the American Red Cross) that describes the proper use of an AED. This information must also be posted next to every AED. The availability and location of AEDs must be included in the school site safety plan.

3. Assign trained personnel (usually the AED site coordinator) to perform monthly AED check. (AEDs are designed to perform a self-check every 24 hours.) During the monthly checks, personnel are to verify battery status and electrode expiration dates and to ensure the AED has not been tampered with. If the battery and/or electrodes need o be replaced, the assigned trained personnel is to notify the site administrator immediately. The school site is responsible for re-ordering necessary supplies. Upon verification of battery status and electrode expiration dates, the AED Readiness Checklist will be signed monthly verifying the AED status. Checklists will be maintained by the event site coordinator for a period of three years. In the event a problem is found with the AED, the Program Manager for Student Health Services will be notified immediately and will arrange for a service technician to repair/replace the unit.

4. Coordinate CPR/AED training for school staff. CPR/AED renewal is required every two years.

5. A minimum of one trained staff member for every AED on site (up to a total of five AEDs) is required. After the first five, every additional five AEDs require one additional trained staff member. However, it is recommended that all expected AED users are trained in CPR and AED use. Staff members whose workstation is located in close proximity to an AED are considered expected AED users (e.g. if the AED is located in the main office than staff in the main office would be considered expected AED users and should be trained).

6. Maintain current list (and copies of current CPR card) of trained employees (list must be posted next to AED (s)) .

7. Coordinate and communicate AED related events with the Program Manager, Student Health Services. In the event the AED is used for an emergency event, a service technician will be notified by the Program Manager of Student Health Services to download data from the unit. Additionally, the Program Manager and a representative from the manufacturer will be dispatched to review the event with all participants.

AED Program Oversight

The AED Program Coordinator will be the Program Manager for Student Health Services and will be responsible for coordinating and implementing AED policies and procedures, providing consultation to schools regarding AED policies and procedures, maintaining a list of site coordinators, maintaining a list of CPR/AED trained individuals, ensuring information related to the AED is included in school site safety plan, assisting with maintenance of AED(s), and participating in post-incident reviews. The AED Program Coordinator will be responsible for registering all District AEDs with the County Emergency Medical System AED Coordinator (619-285-6429) per Health and Safety Code 1797.196.

Program Management: Project Heartbeat will provide the Medical/Program management for the AEDs at no cost to the District during the first year of the program (December 2006December 2007). Program management from Project Heartbeat includes the physician medical oversight, 24-hour AED emergency contact service, record keeping in the event of deployment of the AED, and orientation. At the conclusion of the first year of the program, the AED Program Coordinator will be responsible for reassessing the need for program management and procuring services as necessary.

Post Event Procedures

1. In the event an AED is deployed, the following procedures will be followed as soon after the event has been completed:

a. The site administrator/designee will notify the AED Program Coordinator (619-585-6020) immediately.

b. The AED Program Coordinator will notify Project Heartbeat of the deployment and arrange for removal of PC data card for downloading of event data. Project Heartbeat will replace used card with a new one.

c. The AED Program Coordinator and/or Project Heartbeat will check the AED and return it to its pre-deployment readiness status. Equipment used during deployment will be replaced by AED Program Coordinator and/or Project Heartbeat.

d. Readiness status will be verified and documented by AED Program Coordinator.

e. Any incident requiring the use of an AED will be documented using the Student Accident Report form (for students), the Worker's Compensation form (for staff), or the Incident/First Aid form (for visitors). These forms may be obtained from the Risk Management office. Completed forms will be submitted to Risk Management within one business day after the event. Site nurses will document their nursing assessments on the student's health record.

2. Post Incident Review:

a. The site Administrator or designee shall be responsible for organizing the post incident review. Following each deployment of the AED, a review shall be conducted at the site to learn from the experience. All key participants in the incident and the AED Program Coordinator shall participate in the review. Additionally, the district's crisis response team may be asked to participate.

b. The post-incident review shall be held within three business days of the incident.


approved: November 17, 2008 Chula Vista, California