District records shall be developed, maintained, and disposed of in accordance with law and California Department of Education regulations.
(cf. 1340 - Access to District Records)
(cf. 3440 - Inventories)
(cf. 4040 - Employee Use of Technology)
(cf. 4112.6/4212.6/4312.6 - Personnel Files)
(cf. 5125 - Student Records)
(cf. 5125.1 - Release of Directory Information)
The Superintendent or his/her designee shall establish regulations that define records which are permanent, optional, and disposable and specify how each type of record is to be maintained or destroyed. Any photographic, microfilm, or electronic copies of original records shall be permanently retained.
The Superintendent or his/her designee shall ensure the confidentiality of records as required by law and shall establish regulations to safeguard data against damage or loss.
Safe at Home Program
District public records shall not include the actual addresses of students, parents/guardians, or employees when a substitute address is designated by the Secretary of State pursuant to the Safe at Home program. (Government Code 6206, 6207)
When a substitute address card is provided pursuant to this program, the confidential, actual address may be used only to establish district residency requirements for enrollment and for school emergency purposes.
(cf. 3516 - Emergencies and Disaster Preparedness Plan)
(cf. 5111.1 - District Residency)
Legal Reference:
EDUCATION CODE
35145 Public meetings
35163 Official actions, minutes and journal
35250-35255 Records and reports
44031 Personnel file contents and inspection
49065 Reasonable charge for transcripts
CODE OF CIVIL PROCEDURE
2031.010-2031.060 Civil Discovery Act, scope of discovery demand
2031.210-2031.320 Civil Discovery Act, response to inspection demand
GOVERNMENT CODE
6205-6210 Confidentiality of addresses for victims of domestic violence, sexual assault or stalking
6252-6265 Inspection of public records
12946 Retention of employment applications and records for two years
PENAL CODE
11170 Retention of child abuse reports
CODE OF REGULATIONS, TITLE 5
432 Varieties of student records
16020-16022 Records, general provisions
16023-16027 Retention of records
Management Resources:
SECRETARY OF STATE PUBLICATIONS
Letter re: California Confidential Address Program Implementation (SB 489), August 27, 1999
WEB SITES
California Secretary of State: http://www.ss.ca.gov/safeathome
Policy SWEETWATER UNION HIGH SCHOOL DISTRICT
adopted: November 17, 2008 Chula Vista, California