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Sweetwater Un HSD |  BP  5123  Students


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Cautionary Notice: As added and amended by SBX3 4 (Ch. 12, Third Extraordinary Session, Statutes of 2009) and ABX4 2 (Ch. 2, Fourth Extraordinary Session, Statutes of 2009), Education Code 42605 grants district flexibility in "Tier 3" categorical programs. The Sweetwater Union High School District has accepted this flexibility and thus is deemed in compliance with the statutory or regulatory program and funding requirements for these programs for the 2008-2009 through 2012-2013 fiscal years. As a result, the district may temporarily suspend certain provisions of the following policy or regulation that reflect these requirements. For further information, please contact the Superintendent or designee.


It shall be the policy of the district to determine the promotion, retention and intervention of 7th and 8th grade students in the junior high and middle schools based upon completion of grade level standards in the areas of reading, English language arts, and mathematics.

It is the expectation that students shall normally progress through the six grade levels of the school system (grades 7-12) in six chronological years. However, the Board of Trustees realizes that not all students will meet promotional criteria to the next grade in a timely manner.

Intervention and Support

Students who are at risk of retention, or who have been retained, will be provided a program of direct, systematic, and intensive supplemental instruction to remediate learning deficiencies. Such programs shall include instruction in phonemic awareness, systematic explicit phonics and decoding, word attack skills, spelling and vocabulary, and explicit instruction in reading comprehension, writing, and study skills. Instruction will also include the study of mathematics covering basic computation, reasoning and problem solving, and real world applications.

Superintendent or his/her designee Develop Regulations

The Superintendent or his/her designee shall formulate such regulations as necessary to implement this policy.

Identification of Students at Risk of Being Retained/Parental Notification

1. Students shall be identified as at risk for retention if they fail to meet minimum standards of proficiency in the statewide proficiency testing pursuant to Education Code 60640 et seq. or if the student's grades and other indicators or academic achievement so require. The identification of students shall be on the basis of the student's level of proficiency in reading, English language arts, and mathematics.

2. The student's teacher(s) shall notify parents/guardians when a student is identified as being at risk of retention as early in the school year as practicable. Such notification shall inform the parent/guardian or caregiver that they have the opportunity to consult with the teacher or teachers responsible for the decision to promote or retain the student. Students at risk of being retained in their current grade shall be identified as early in the school year, and as early in their school careers, as practicable.

3. If a student fails to meet the minimum standard for promotion set forth above, the student shall be retained in his or her current grade level, unless the student's teachers determine, in writing, that retention is not the appropriate intervention for the student's academic deficiencies, stating the reasons for that decision and including recommendations for interventions other than retention that are necessary to assist the student to attain acceptable levels of academic achievement.

Remedial Instruction

1. Students recommended for retention or identified as being at risk for retention shall be provided with opportunities for remedial instruction with additional instructional assistance, designed to identify and mitigate deficiencies in learning skills which precipitate the failures.

2. If the teachers' recommendation to promote is contingent upon the students' participation in a summer school or intersession remedial program, the students' academic performance shall be reassessed at the end of the summer session or remedial program, and the decision to retain or promote the pupils shall be reevaluated at that time. The teachers' evaluations shall be provided to and discussed with the pupil's parent or guardian and the school principal, before any final determination of student retention or promotion.

Rigorous Standards Will Be Maintained

1. Detailed requirements and standards of proficiency developed pursuant to this policy shall agree with the district educational philosophy and goals adopted by the Board.

2. Measures of achievement shall be devised and implemented to provide evidence that each student being promoted from junior high school in the district has met all promotion requirements at the required levels of proficiency.

3. Alternative programs and support programs will be provided so as to ensure every student the opportunity to be promoted from junior high, attaining standards of proficiency and/or meeting the unit and subject area requirements for grades 7-9.

4. No minimum time of residency in the school district shall be made a condition of promotion.

Superintendent to Develop Regulations

The Superintendent shall formulate such regulations as necessary to implement this policy.

Legal Reference:


37252-37253.5 Supplemental instruction

41505-41508 Pupil Retention Block Grant

46300 Method of computing ADA

48011 Promotion/retention following one year of kindergarten

48070-48070.5 Promotion and retention

48431.6 Required systematic review of students and grading

56345 Elements of individualized education plan

60641-60648 Standardized Testing and Reporting Program

60850-60859 Exit examination


200-202 Admission and exclusion of students

Management Resources:


0900.90 Changes in Law Concerning Eligibility for Admission to Kindergarten 90-10


Performance Level Tables for the California Standards Tests and the California Alternative Performance Assessment

Parental Agreement Form: Agreement for Pupil to Continue in Kindergarten


Promotion and Retention #21610



California Department of Education:


adopted: November 17, 2008 Chula Vista, California