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Temecula Valley USD |  AR  6161.2  Instruction

Damaged Or Lost Instructional Materials   

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Overdue, Damaged Or Lost Instructional Materials

The District is committed to providing students library books and textbooks in good condition. Students are responsible for keeping library books and textbooks in good condition and returning them on time.

Parents/guardians need to be informed that they are responsible for any lost, stolen or damaged library books and textbooks. Parents are provided the form entitled "Use of Textbooks and Library Books" (Exhibit 1) at the beginning of each year.

Unreturned Library Books and Textbooks

When a student does not return one or more library books or textbooks in a timely manner, schools are to follow the procedures delineated below to try to obtain the materials or to receive payment for the materials.

1. When a book is overdue, a computer generated notice will be sent to the student.

2. If the materials are not returned by the end of the semester, an additional notice or bill will be sent to the student.

3. At the end of the school year, a computer generated notice detailing any overdue materials or outstanding fines will be mailed home to the parent or guardian and telephone contact may be made through the school's automatic phone system or by library staff.

4. At the end of the semester, elementary and middle school site principals will send a letter to the student's parent or guardian stating that the student's grades, diploma, and/or transcripts may be held until the book is returned or paid for (Exhibit B).

5. If the student transfers to another district, a notation will be made in the student's cumulative file that grades, diploma, and transcripts are to be held due to lost or damaged books or until fines are paid.

Damaged Books/Materials

If a book is damaged, the following procedure will be followed:

1. The student will be given a computer generated notice delineating the charge for the damaged book.

2. If the damage charges have not been paid by the end of the semester/trimester, the student's parent/guardian will be notified by the library staff.

3. If the damage fine is not paid, the principal will send a letter to the student's parent/guardian stating that the student's grades, diploma, and/or transcripts will be held until the damage charges are paid.

4. If the student transfers to another district, a note will be made in the student's cumulative file that grades, diploma, or transcripts are to be held on account of damaged books.

Charges for damages are as follows:

TYPE OF DAMAGE TEXTBOOKS LIBRARY BOOKS

Barcode Damage/Removal $3.00 $3.00

Missing or Torn Pages, Irreparable $2.00 per page (6 max) $2.00 per page (6 max)

Light Liquid/food damage/no mold $5.00 $5.00

Severe Liquid damage/mold Replacement cost of book Replacement cost of book

Soiled by food, etc. mold-Unusable Replacement cost of book Replacement cost of book

Graffiti, still usable $5.00 $5.00

CD Plastic Cases, lost/damaged Replacement or $1.00 N/A

Torn Cover - Usable $5.00 $5.00

Severe Cover Damage Current Bindery Fee + shipping & handling for book

Broken Binding Current Bindery Fee + shipping & handling for book

Fines for other miscellaneous damage will be determined by library personnel.

Each school site will honor fine notices in cumulative files when students transfer from another school within the District.

Funds collected for fines will be deposited in the originating school's library and/or textbook account so that lost or damaged books may be replaced.

Regulation TEMECULA VALLEY UNIFIED SCHOOL DISTRICT

approved: February 1996 Temecula, California

revised: May 12, 2004

revised: July 17, 2007

revised: January 16, 2018