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Ukiah USD |  AR  1330  Community Relations

Use Of School Facilities   

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Application for Use of Facilities

Any persons applying for the use of any school facility or grounds on behalf of any society, group, or organization shall present written authorization from the group or organization to make the application.

Persons or organizations applying for the use of school facilities or grounds shall submit a statement of information indicating that the organization upholds the state and federal constitutions and does not intend to use school premises to commit unlawful acts.

Civic Center Use

Subject to district policies and regulations, school facilities and grounds shall be available to citizens and community groups as a civic center for the following purposes: (Education Code 32282, 38131)

1. Public, literary, scientific, recreational, educational, or public agency meetings

2. The discussion of matters of general or public interest

3. The conduct of religious services for temporary periods, on a one-time or renewable basis, by any church or religious organization

4. Child care programs to provide supervision and activities for children of preschool and elementary school age

(cf. 5148 - Child Care and Development)

(cf. 5148.2 - Before/After School Programs)

(cf. 5148.3 - Preschool/Early Childhood Education)

5. The administration of examinations for the selection of personnel or the instruction of precinct board members by public agencies

6. Supervised recreational activities including, but not limited to, sports league activities that are arranged for and supervised by entities, including religious organizations or churches, and in which youths may participate regardless of religious belief or denomination

7. A community youth center

(cf. 1020 - Youth Services)

8. Mass care and welfare shelters during disasters or other emergencies affecting the public health and welfare

(cf. 0450 - Comprehensive Safety Plan)

(cf. 3516 - Emergencies and Disaster Preparedness Plan)

9. A ceremony, patriotic celebration, or related educational assembly conducted by a veterans' organization

A veterans' organization means the American Legion, Veterans of Foreign Wars, Disabled American Veterans, United Spanish War Veterans, Grand Army of the Republic, or other duly recognized organization of honorably discharged soldiers, sailors, or marines of the United States, or any of their territories. (Military and Veterans Code 1800)

10. Other purposes deemed appropriate by the Board of Education

The district may grant the use of school facilities on those days on which the public school is closed. (Education Code 37220)

(cf. 6115 - Ceremonies and Observances)

Restrictions

School facilities or grounds shall not be used for any of the following activities:

1. Any use by an individual or group for the commission of any crime or any act prohibited by law

2. Any use which is inconsistent with the use of school facilities for school purposes or which interferes with the regular conduct of school or school work

3. Any use which involves the possession, consumption, or sale of alcoholic beverages, drugs or any restricted substances, including tobacco

(cf. 3513.3 - Tobacco-Free Schools)

4. Any use which involves the possession, consumption, or sale of alcoholic beverages, except for special events approved by the Superintendent or designee pursuant to Business and Professions Code 25608 which covered by a special events permit pursuant to Division 9 of the Business and Professions Code and which will occur at a time when students are not on the grounds. Any such use of school facilities shall be subject to any limitations that may be necessary to reduce risks to the district and ensure the safety of participants, as determined by the Superintendent or designee. Applicable limitations shall be clearly stated in the facility use agreement to be signed by the user's representative.

The district may exclude certain school facilities from non-school use for safety or security reasons.

Any such use of school facilities shall be subject to any limitations that may be necessary to reduce risks to the district and ensure the safety of participants, as determined by the Superintendent or designee. Applicable limitations shall be clearly stated in the facility use agreement to be signed by the user's representative.

The district may exclude certain school facilities from nonschool use for safety or security reasons.

Exempted from Fee Schedule

The following school facility users are exempted from the fee schedule:

1. Site staff, School Site Council and Parent/Teacher Associations (PTA);

2. School Community Advisory Councils;

3. California School Employees Association (CSEA);

4. Parent/faculty organizations;

5. Ukiah Unified Teachers Association (UTA);

6. School conventions and institutes and similar organization usage as authorized by the Superintendent or designee;

7. Mass care and welfare shelters during disasters or other emergencies affecting the public health and welfare are included in this category;

8. Youth group organizations such as Boy Scouts, Girl Scouts, Campfire, and other activities when no admission is charged.

No facilities use charge will be made for the above groups. However, a security/custodial deposit may be required.

Exempted from Fee Schedule - Subject to Use Assessment

Youth organizations including, but not limited to: city youth basketball, Catholic Youth Organization (CYO), youth soccer, Little League, youth softball, etc. will be assessed:

1. One hour of custodial time when custodian is regularly on duty;

2. Two custodial hours for weekends and times when custodian is not on duty. This fee will be for all facilities including athletic fields.

The Board of Education authorizes administration to appropriately adjust fees for organizations with high demands for time and space due to excessive participation.

Not Exempted from Fee Schedule

The following users will be billed for facility use, even though they may not be charging for the event:

1. Governmental affiliated organizations such as: city and county governmental agencies, federal project activities, personnel boards, county board of supervisors, city council, agriculture extension services, and city recreation department. These groups will be charged a direct cost fee for their use. For charitable non-profit purposes, the fee may be waived or reduced by the Superintendent or designee.

2. Community organizations and public interest groups such as: churches, adult athletic leagues, youth leagues when admission is charged, political groups, service clubs, cultural clubs, hobby clubs, veterans' organizations, fraternal, farm and civic organizations, universities and colleges, League of Women Voters, etc. These groups will be charged a direct cost fee for their use. For charitable non-profit purposes the fee may be waived or reduced by the Superintendent or designee.

General Use Regulations

Facility use may be granted to other organizations which conduct meetings, programs, or entertainment.

Facility use by large groups that may create control, custodial or maintenance problems will necessitate approval of the Superintendent or designee and the posting of a $2,000 bond. The district may require that district-approved security guards or staff be hired to protect the district's interests.

In the case of entertainment or meetings when admission fees are charged, a charge shall be levied for the use of the school facilities or grounds.

Private use of facilities for such activities as wedding receptions, birthday parties, memorials, family reunions and other personal use is permitted with prior approval of the Superintendent or designee, and subject to the current Use of Facilities Fee Schedule.

In addition the following regulations shall apply to all applicants for use of district facilities:

1. The district reserves the right to control the hours of facility use;

2. Facility users must complete a "Facility Use Request Form" and receive approval;

3. Permission to use the facility can be revoked by the Superintendent or designee at any time;

4. Responsible individual shall be liable for misuse of facilities;

5. A responsible adult should be present at all times of the event.

Damage and Liability

Groups, organizations, or persons using school facilities or grounds shall be liable for any property damages caused by the activity. The district may charge the amount necessary to repair the damages and may deny the group further use of school facilities or grounds. (Education Code 38134)

Any group or organization using school facilities or grounds shall be liable for any injuries resulting from its negligence during the use of district facilities or grounds. The group shall bear the cost of insuring against this risk and defending itself against claims arising from this risk. (Education Code 38134)

Groups or organizations shall provide the district with evidence of insurance against claims arising out of the group's own negligence. Groups or organizations shall also be required to include the district as an additional insured on their liability policies for claims arising out of the negligence of the group.

As permitted, the Superintendent or designee may require a hold harmless agreement and indemnification when warranted by the type of activity or the specific facility being used.

Regulation UKIAH UNIFIED SCHOOL DISTRICT

approved: November 12, 2013 Ukiah, California

revised: June 18, 2015

revised: October 11, 2018