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Vista USD |  AR  1113  Community Relations

District And School Web Sites   

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Definitions

"Accessible" means that individuals with disabilities are able to independently acquire the same information, engage in the same interactions, and enjoy the same services as individuals without disabilities, with substantially equivalent ease of use.

"Disability" means a physical or mental impairment that substantially limits one or more major life activities.

"Equally effective alternative access" means to afford persons with disabilities an equal opportunity to obtain the same result, to gain the same benefit, or to teach the same level of achievement, in an integrated setting appropriate to the person's needs. It does not mean to produce identical results or level of achievement for persons with or without disabilities.

"Undue burden" or "fundamental alteration" means conformance with WCAG 2.0, Level AA standards that results in unreasonably high administrative or financial costs necessary to make web content accessible.

Content Guidelines

District and school web sites shall provide current and useful information regarding district programs, activities and operations. Such information shall be appropriate for both internal and external audiences.

The content of web sites may include, but not be limited to, district or school news, district mission and goals, agendas and minutes of Board of Education meetings, policy information, messages from the Board or administrators, information about curriculum and instruction, school calendars, student projects, school clubs and activities, lunch menus, transportation schedules, school map, school handbook, parent conferences, educational resources, links to other educational sites and contacts for further information.

The Superintendent or designee shall make the information contained in the School Accountability Report Card accessible on the Internet and shall ensure that such information is updated annually. (Education Code 35258)

Student work may be published on a web site provided that both the student and his/her parent/guardian provide written permission or the work is part of an existing publication such as a newspaper or school newsletter.

Students, staff or other individuals may not use district or school web sites to provide access to their personal web pages or online services.

If any copyrighted material is posted on a district or school web site, the web site shall include a notice crediting the original producer of the material and noting how and when permission to reprint the material was granted.

Web Accessibility Guidelines

All pages on district websites will conform to the WCAG 2.0, Level AA standards, or updated equivalents of these guidelines. The guidelines and success criteria of the WCAG 2.0, Level AA standards are organized around the following four principles:

1. Perceivable: Information and user interface components must be presentable to users in ways they can perceive.

2. Operable: User Interface components and navigation must be operable.

3. Understandable: Information and the operation of user interfaces must be understandable.

4. Robust: Content must be robust enough that it can be interpreted reliably by a wide variety of user agents, including assistive technologies.

In the event that conformance to the WCAG 2.0, Level AA standards results in an undue burden or fundamental alteration, the District will provide an equally effective alternative access.

Roles and Responsibilities

All personnel who are involved in the procurement, preparation and maintenance of district web pages shall ensure equal and effective access to electronic and information technology to persons with disabilities. All personnel responsible for maintaining district websites shall ensure that all new, newly-added, or modified online content and functionality will be accessible to people with disabilities as measured by and in conformance with the WCAG 2.0, Level AA standards.

In the event that the district is unable to maintain a webpage in accordance with these standards because it would result in a fundamental alteration in the nature of a service, program, or activity or an undue financial and administrative burden on the district, the district will ensure it provides equally effective alternative access and/or take any actions necessary to ensure that, to the maximum extent possible, persons with disabilities receive the same benefits or services as persons without disabilities.

The Information Systems Department shall be responsible for the content and publication of the district web site upon approval of the Superintendent or designee. He/she shall review all content before publication, upload content to the district web server, regularly check links for accuracy and appropriateness, keep the web server free of outdated or unused files, and provide technical assistance as needed to school webmasters.

The school principal and/or department manager shall designate a classified staff member to perform similar duties related to the content and maintenance of the school's/department's web site upon approval. The principal and/or department manager or designee shall notify the Superintendent or designee regarding the creating and updating of a school web site.

Filing a Grievance

The district will continue to seek input from parents, staff, students, and the public regarding web accessibility issues related to district web pages.

A student, parent, or member of the public who wishes to submit a complaint or grievance regarding a violation of Section 504 or ADA related to accessibility of any district web pages that are developed or maintained by the district may initiate a complaint pursuant to Board Policy 1312.3.

Security

The web site host computer shall have security procedures that prohibit unauthorized persons from accessing system-level controls or making changes to web site content. To the extent possible, the host computer shall be in a lockable room with restricted access.

Regulation VISTA UNIFIED SCHOOL DISTRICT

approved: April 20, 2017 Vista, California