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Vista USD |  BP  5123  Students


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In order to facilitate the best possible development of all students, the certificated staff is expected to place students at the grade level best suited for them academically, socially, and emotionally in accordance with the state law, administrative regulations, and procedures.

The Board of Education expects students to progress through each grade within one school year. To accomplish this, instruction should accommodate the variety of ways students learn and include strategies for addressing academic deficiencies when needed. With regards to special education students, the determination as to the appropriate standards for promotion or retention should be made as part of the Individualized Education Plan process.


Students shall progress through the grade levels by demonstrating growth in learning and meeting grade-level standards of expected student achievement.


As early as possible in the school year and in the students' careers, the Superintendent or designee shall identify students in grade 2-8 who should be retained and who are at risk of being retained in accordance with law, Board policy, administrative regulation, and the following criteria.

1. Students shall be identified on the basis of academic performance, as measured by: grades, criterion referenced tests, performance assessments, and standardized tests.

2. Students may be referred to the Student Study Team for discussion and monitoring.

3. When a student is identified as being at risk for retention, the Superintendent or designee may provide opportunities for remedial instruction to assist the student in overcoming his/her academic deficiencies.

4. When a student is retained or recommended for retention, the Superintendent or designee shall offer programs of direct, systematic, and intensive supplemental instruction in accordance with Education Code 37252.2 and Board policy.

Intensive supplemental instruction opportunities for students already retained or for students at risk for being retained may include, but are not limited to strategic intervention, tutorial programs, and before and after school programs.

5. Each student's parent/guardian shall be notified as soon as the student is academically deficient or no later than fall of the academic year.

6. The student's teacher will complete an Individual Remediation Plan for the student and share with the parent/guardian as soon as the student is identified as academically deficient or no later than the fall conference.


When high academic achievement is evident, the Superintendent or designee may recommend a student for acceleration into a higher grade level. The student's maturity level shall be taken into consideration in making a determination to accelerate a student. Prior to the acceleration of any student, the following procedures are recommended:

1. Students shall be referred to the school Student Study Team for discussion.

2. Each student's parent/guardian shall be notified and participate in any discussion related to acceleration.

3. The decision to accelerate shall be based upon guidelines established by the district.

4. The final recommendation shall lie with the school principal in conjunction with parental approval.

Appeal Process

A process through which the decision of the teacher to retain or promote a student may be appealed. If an appeal is made, the burden shall be on the appealing party to show why the decision of the teacher shall be overruled. See AR 5123.

Legal Reference:


37252-37254.1 Supplemental instruction

41505-41508 Pupil Retention Block Grant

46300 Method of computing average daily attendance

48010 Admittance to first grade

48011 Promotion/retention following one year of kindergarten

48070-48070.5 Promotion and retention

56345 Elements of individualized education plan

60640-60649 California Assessment of Student Performance and Progress

60850-60859 Exit examination


200-202 Admission and exclusion of students

Management Resources:


FAQs Promotion, Retention, and Grading (students with disabilities)

FAQs Pupil Promotion and Retention

Kindergarten Continuance Form



California Department of Education:


adopted: July 24, 2014 Vista, California