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Vista USD |  AR  6161.2  Instruction

Damaged Or Lost Instructional Materials   

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Overdue, Damaged or Lost Instructional Materials

The district is committed to providing students with library materials and textbooks in good condition. Students are responsible for keeping library materials and textbooks in good condition and returning them on time.

Parents/guardians need to be informed that they are responsible for any lost, stolen, or damaged library materials and/or textbooks. Parents/guardians are provided the form entitled "Use of Textbooks and Library Books" at the beginning of the year.

Unreturned Library Books and Textbooks

When a student does not return one or more library books or materials, or textbooks, in a timely manner, schools are to follow the procedures delineated below to try to obtain the materials or to receive payment for the materials.

1. When a book is overdue a computer generated notice will be sent to the student.

2. If the materials are not returned by the end of the semester, an additional notice or bill will be sent to the student.

3. At the end of the school year, a computer generated notice detailing any overdue materials or outstanding fines will be mailed home.

4. At the end of the semester, elementary, and middle school site principals will send a letter to the student's parent or guardian stating that the student's grades, diploma, and/or transcripts may be held until the books or materials are returned or paid for.

5. If the student transfers to another district, a notation will be made in the student's cumulative file that grades, diploma, and transcripts are to be held due to lost or damaged books or until fines are paid.

Damaged Books/Materials

If a book is damaged, the following procedure will be followed:

1. The student will be given a computer generated notice delineating the charge for the damaged book or library material.

2. If the damage charges have not been paid by the end of the semester, the student's parent guardian will be notified by the school or library staff.

3. If the damage fine is not paid, the principal will send a letter to the student's parent guardian stating that the student's grades, diploma and/or transcripts will be held until the damage charges are paid.

4. If a student transfers to another district, a note will be made in the student's cumulative file that grades, diploma, or transcripts are to be held on account of damaged books.

5. If a student has lost or damaged a textbook or library material beyond repair and is unable to pay for the lost material due to hardship, a work contract may be given by the school principal or designee to the student. One measure of hardship shall be if the student is eligible for free and reduced lunch.

6. Student textbook and library records showing lost instructional materials or library materials shall be kept in the library/textbook computer system until the items have been paid for in full.

7. Students returning textbooks and/or library materials that have previously been paid for shall be reimbursed the amount paid up to one year from the date the payment was made. After one year no refund will be given for returned and paid for books.

Charges for Damages are as Follows:

Type of Damage Textbooks Library Materials

Barcode Damage/Removal $5.00 $5.00

Missing or Tom Pages $2.00 per page (6 max.) $2.00 (6 max.)

Light Liquid/Food Damage/No Mold $5.00 $5.00

Severe Liquid Damage/Mold Replacement of Book Replacement of Book/

Instructional Material

Soiled by food, etc, Mold-Unusable Replacement of Book Replacement of Book

Instructional material

Graffiti, still usable $5.00 $5.00

CD Plastic Cases, Lost/Damaged Replacement or $1.00 Replacement or $1.00

Torn Cover- Usable $5.00 $5.00

Severe Cover Damage Current Bindery Fee + shipping & handling for book

Broken Binding Current Bindery Fee + shipping & handling for book

Textbooks/Instructional Materials 50 % of cost of book

that are lost or damaged that are no

longer being used by the district

(i.e., replaced by a newer adoption)

Fines for all other miscellaneous damage will be determined by library personnel.

Each school site will honor fine notices in cumulative files when student transfer from another school within the district.

Funds collected for fines will be deposited in the originating school's library and/or textbook/instructional material account so that lost damaged books may be replaced.

Regulation VISTA UNIFIED SCHOOL DISTRICT

approved: May 19, 2011 Vista, California