Exhibit 1
BOARD MEETING AGENDA DESCRIPTIONS FOR CLOSED SESSION ITEMS
The Governing Board meeting agenda shall include the following description of a closed session item, as applicable:
Personnel Matters
PUBLIC EMPLOYEE APPOINTMENT
Government Code 54957
Title: _____________________________________________________________
(Specify position to be filled)
PUBLIC EMPLOYMENT
Government Code 54957
Title: _____________________________________________________________
(Specify position to be filled)
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code 54957
Title: ______________________________________________________________
(Specify position of employee being evaluated)
PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
Government Code 54957
(No additional information is required. An employee's dismissal or nonrenewal shall not be reported until the employee has first exhausted any right to a hearing or other administrative remedy.)
SPECIFIC COMPLAINT OR CHARGE AGAINST EMPLOYEE
Government Code 54957
(No additional information is required.)
EMPLOYEE APPLICATION FOR EARLY WITHDRAWAL OF FUNDS IN DEFERRED COMPENSATION PLAN
Government Code 54957.10
(No additional information is required.)
Negotiations/Collective Bargaining
CONFERENCE WITH LABOR NEGOTIATORS
Government Code 54957.6
District-designated representatives:
______________________________________________
(Specify names of representatives attending the closed session. If circumstances necessitate the absence of a specified designated representative, an agent or designee may participate in place of the absent representative as long as the name of the agent or designee is announced at an open session held prior to the closed session.)
Employee organization:
_______________________________________________________
(Specify name of employee organization with which negotiations are being held.)
or
Unrepresented employee:
______________________________________________________
(Specify position of unrepresented employee who is the subject of the negotiations.)
Matters Related to Students
STUDENT SUSPENSION/OTHER DISCIPLINARY ACTION
Education Code 35146
Student identification number:
____________________________________________
(It is recommended that the student's name not be listed. The district may use other means to identify the student for record-keeping purposes.)
STUDENT EXPULSION
Education Code 48912
Student identification number:
__________________________________________________
(It is recommended that the student's name not be listed. The district may use other means to identify the student for record-keeping purposes.)
STUDENT GRADE CHANGE APPEAL
Education Code 49070
Student identification number:
__________________________________________________
(It is recommended that the student's name not be listed. The district may use other means to identify the student for record-keeping purposes.)
CONFIDENTIAL STUDENT MATTER
Action under consideration:
____________________________________________________
(If the Board is considering a confidential student matter other than those listed above, specify type of action.)
Student identification number:
__________________________________________________
(It is recommended that the student's name not be listed. The district may use other means to identify the student for record-keeping purposes.)
Security Matters
THREAT TO PUBLIC SERVICES OR FACILITIES
Government Code 54957
Consultation with: ___________________________________________________________
(Specify name of law enforcement agency and title of officer, or name of applicable agency representative and title, with whom the Board will consult.)
DEVELOPMENT/APPROVAL OF TACTICAL RESPONSE PLAN
Education Code 32281
Consultation with: ___________________________________________________________
(Specify name of law enforcement agency and title of officer, or name of applicable agency representative and title, with whom the Board will consult.)
Real Property Negotiations
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Government Code 54956.8
Property: ___________________________________________________________________
(Specify street address or, if no street address, the parcel number or other unique reference of the real property under negotiation.)
District negotiator:
___________________________________________________________
(Specify names of negotiators attending the closed session. If circumstances necessitate the absence of a specified negotiator, an agent or designee may participate in place of the absent negotiator as long as the name of the agent or designee is announced at an open session held prior to the closed session.)
Negotiating parties: __________________________________________________________
(Specify name of party, not agent.)
Under negotiation: __________________________________________________________
(Specify whether instruction to negotiator will concern price, terms of payment, or both.)
Pending Litigation
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code 54956.9(d)(1)
Name of case: ______________________________________________________________
(Specify by reference to claimant's name, names of parties, or case or claim numbers.)
or
Case name unspecified, as identification of the case would jeopardize service of process or existing settlement negotiations.
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Government Code 54956.9(d)(2) or (3)
Significant exposure to litigation pursuant to Government Code 54956.9(d)(2) or (3). Number of potential cases: _________________________
Or
Initiation of litigation pursuant to Government Code 54956.9(d)(4). Number of potential cases:_____________________________
If applicable, facts and circumstances: ___________________________________________
(The district may be required to provide additional information on the agenda or in an oral statement prior to the closed session pursuant to Government Code 54956.9(e)(2)-(5). These include facts and circumstances, such as an accident, disaster, incident, or transactional occurrence that might result in litigation against the district and that are known to potential plaintiff(s).)
Joint Powers Authority Issues
LIABILITY CLAIMS FOR INSURANCE-RELATED JOINT POWERS AGENCY
Government Code 54956.95
Name of claimant(s): ________________________________________________________
(Specify name, except pursuant to Government Code 54961 when the claimant is a victim or alleged victim of tortious sexual conduct or child abuse unless the identity of the person has been publicly disclosed.)
Name of agency against which the claim is made: __________________________________
CONFERENCE INVOLVING INFORMATION FROM A JOINT POWERS AGENCY WITH DIRECT FINANCIAL OR LIABILITY IMPLICATIONS FOR DISTRICT
Government Code 54956.96
Name of JPA: ______________________________________________________________
Discussion will concern:
_______________________________________________________
(Specify closed session description used by the JPA.)
Name of district representative on JPA board:
______________________________________
Names of agencies or titles of representatives attending the closed session as consultants or other representatives, if applicable: _____________________________________________
__________________________________________________________________________
Review of Audit from State Auditor's Office
AUDIT BY CALIFORNIA STATE AUDITOR'S OFFICE
Government Code 54956.75
(No additional information is required.)
Review of Assessment Instruments
REVIEW OF STUDENT ASSESSMENT INSTRUMENT
Education Code 60617
The Board is reviewing the contents of an assessment instrument approved or adopted for the statewide testing program. Education Code 60617 authorizes a closed session for this purpose in order to maintain the confidentiality of the assessment under review.
Exhibit WAUGH SCHOOL DISTRICT
version: August 13, 2019 Petaluma, California
Exhibit 2
9321
Closed Session
REPORTS OF CLOSED SESSION ACTIONS
Following a closed session during any Governing Board meeting, the Board shall reconvene in open session to present, orally or in writing, a report of any of the following actions taken during the closed session, as applicable:
Personnel Matters
Title of position: ____________________________________________________________
Action taken: _______________________________________________________________
(e.g., appointment/employment/evaluation/discipline/dismissal/release)
Board member votes/abstentions: _______________________________________________
Negotiations/Collective Bargaining
Approval of final agreement with represented employees
Item approved: _____________________________________________________________
Other party/parties to the negotiation: ___________________________________________
Board member votes/abstentions: ______________________________________________
Matters Related to Students
(Final action must be taken in open session. It is recommended that the student's name not be disclosed.)
Security Matters
Action taken: _______________________________________________________________
(e.g., consultation with law enforcement; approval of contract or memorandum of understanding; approval of tactical response plan, without disclosing the details of the plan)
Board member votes/abstentions: _______________________________________________
Real Property Negotiations
Action taken: _____________________________________________________________
(Report if Board approves a final agreement concluding real estate negotiations. If final approval rests with the other party, report as soon as the other party has approved the agreement.)
Substance of the agreement: __________________________________________________
Board member votes/abstentions: _____________________________________________
Existing Litigation
Action taken related to existing litigation:
_________________________________________
(e.g., approval to legal counsel to defend, appeal or not appeal, or otherwise appear in litigation; or approval to legal counsel of a settlement of pending litigation at any stage prior to or during a judicial or quasi-judicial proceeding. If final approval of settlement rests with the other party, report to any person upon request once the settlement is final.)
Adverse party/parties, if known: _______________________________________________
Substance of the litigation: ___________________________________________________
Board member votes/abstentions: ______________________________________________
Anticipated Litigation
Action taken: The Board has given approval to legal counsel to initiate or intervene in a lawsuit. The action, defendants, and other details will be disclosed to any person upon request after the lawsuit is commenced, unless doing so would jeopardize the district's ability to serve process on unserved parties or its ability to conclude existing settlement negotiations to its advantage.
(The report does not need to initially identify the action, defendants, or other details.)
Board member votes/abstentions: ______________________________________________
Joint Powers Agency Issues
LIABILITY CLAIMS FOR INSURANCE-RELATED JOINT POWERS AGENCY
Name of claimant(s): _______________________________________________________
Name of agency against which the claim is made: ________________________________
Substance of the claim: _____________________________________________________
Monetary settlement agreed upon by the claimant: ________________________________
Board member votes/abstentions: _____________________________________________
CONFERENCE INVOLVING INFORMATION FROM A JOINT POWERS AGENCY WITH DIRECT FINANCIAL OR LIABILITY IMPLICATIONS FOR DISTRICT
Name of JPA: ____________________________________________________________
Action taken: _____________________________________________________________
(Law does not include any specific disclosures to be reported.)
Board member votes/abstentions: ____________________________________________
Review of Audit from State Auditor's Office
Action taken: The Board reviewed the confidential final draft audit report received from the California State Auditor's Office and has prepared a response.
(No additional information is required. Unless otherwise exempted by law, after the audit report is subsequently released to the public, any Board discussion of the report must be conducted in open session.)
Review of Assessment Instruments
Action taken: The Board reviewed the contents of a student assessment instrument approved or adopted for the statewide testing system.
Exhibit WAUGH SCHOOL DISTRICT
version: August 13, 2019 Petaluma, California